Classic View: NY State Reporting > SIRS Extracts > Programs Fact

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The SIRS Programs Fact Extract reports students who have program records designated through English Learners, Programs, Flags, FRAM, Homeless, or Graduation Seal areas of Campus.

Programs Fact Editor

Report Logic

The following date logic applies to all record types unless otherwise noted.

To report, a program must have been active at some point during the reporting year.
Program records are not included in the extract when the program's End Date is prior to their first Enrollment Start Date. Graduation Seal records are exempt from this logic.
Campus finds the student's enrollment with the latest End Date.
- If the Enrollment End Date is null, Campus uses the Calendar End Date.
- If multiple End Dates are the same, Campus looks for the latest Enrollment Start Date. This calculation is not filtered by the Calendar IDs selected on the extract editor.
- After finding the latest End Date, Campus then filters by Calendar ID.

Records report when they meet the following logic. Some records report when they meet a specific set of conditions while others report when specific fields are filled, for example, on the EL Services tool or the Homeless Services tool. The numbers mentioned in the Logic column below report in the Program Codes element on the report.

Record Type	Logic
Academic Programs (CTE)	Student records report when the Use Core CTE checkbox is marked on the extract editor. Student records must be associated with Academic Programs that meet ALL of the following requirements. The Academic Program Detail (Program Admin) State Code (CIP) is not NULL, AND The State Reported checkbox is marked, The Academic Program Detail (Student Information) Start Date is prior to or on the Effective Date selected on the extract editor, AND The Academic Program Detail (Student Information) Start Date is prior to or on the Calendar End Date, AND Academic Program Detail (Student Information) Program Intensity field is not NULL, The Academic Program Detail (Student Information) End Date is NULL OR prior to or on the Enrollment Start Date.
EL Records	When the Program Status is EL and the Program Exit Date is null, the Program Code 0231 reports. When the Program Status is Exited EL and the Program Exit Date is within the reporting school year then the Program Code 0231 reports.
EL Services Records	Codes report from the EL Services tool when the EL Service End Date is null or within the reporting school year.
Foster Care Records	Foster Care records report from the Foster Care tool when the following requirements are met. Foster Care Services Detail Start Date is less than or equal to the Extract Editor Effective Date, AND Foster Care Services Detail Start Date less than or equal to the Calendar End Date, AND Foster Care Services Detail End Date is NULL OR Foster Care Services Detail End Date is greater than or equal to the Enrollment Start Date.
Flag Records	Student records must be associated with Flags that have the State Reported checkbox marked.
FRAM Records	To report, the student's FRAM Certified Type can NOT be Declined, Denied, or Did Not Apply AND was active during the current year on or before the Report Effective Date. All eligible FRAM records within the current year report, including carryover records that started in the previous school year. FRAM records do not report if they begin AFTER the report Effective Date. Students who have a FRAM record with an eligibility of Free (Program 5817) or Reduced (Program 5806) report FRAM records in the following manner: If there is more than one active record during the student's Enrollment dates in the current year, look for continuous records with the same Eligibility criteria and report the earliest start date in the Beginning Date field. Gaps between the older record's End Date and the newer record's Start Date are ignored when they have the same Eligibility criteria. Carryover records that begin in the previous school year have a Start Date of 07/01 for the current year. Continuous Eligibility Start Date would be the earliest Start Date or 07/01 if it is a carryover record. Continuous Eligibility End Date would be the End Date of the latest record that is on or before the Report Effective Date. Separate eligibility records report if the above is true, the eligibility values are not the same, and the records are active in the current year. Carryover records that began in the previous year have a start date of 07/01 for the current year.
Graduation Seal Records	The Programs Code and the Beginning Date report from the State Seal Information when the Earned Date is greater than or equal to the Effective Date entered on the extract editor. If multiple Graduation Seal records meet this criteria, the earliest record reports.
Homeless Records	8262 Homeless records report when the date logic is met on the Homeless tool.
Homeless Services Records	When Homeless Services record meets the standard date logic, a Program Code reports from Homeless Services.
Poverty Records	A 0198 Poverty record reports for each 5817 and 5806 Free and Reduced Programs Fact record when the Calculate 0198 Records checkbox is marked on the extract editor.
Program Records	Student records must be associated with Programs that have the State Reported checkbox marked.

Extract Editor Field Descriptions

Field	Description
Extract Type	The SIRS Extract to be run.
Effective Date	The date for which information reports.
Included State Grade Levels	Identifies the state grade levels to include in the report.
Format	The Format in which the report should generate. Options are State Format (CSV) and HTML. Use State Format for reporting information to the state and the other types for data review and verification.
Ad Hoc Filter	Selecting a filter limits the results to only those included in the filter.
Column Headers	Indicates whether Column Headers should be included in the report. This dropdown list applies to State Format (CSV).
Calculate 0198 Records	When this checkbox is marked, a 0198 Poverty record generates for each Free and Reduced Programs Fact record.
Include Core CTE	When this checkbox is marked, each Academic Program Detail (Student Information) record that meets the reporting criteria reports.
Generate Extract/ Submit to Batch	Users have the option of submitting a report request to the batch queue by clicking Submit to Batch instead of immediately generating the report by clicking Generate Extract. The batch process allows larger reports to generate in the background without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the Batch Queue article.
Select Calendars	Identifies which Calendar(s) should be included in the report. Calendars can be sorted by active year, by school or by year.

Programs Fact Extract Layout

Element Name	Description	Campus Database
District Code	The NY + the State District Number for the district number tied to the selected calendar. Alphanumeric, 8 digits	System Administration > Resources > District Information > State District Number District.number
Location Code	Identifies the building in which a student is receiving the service. For Programs with a code of 0242, this field reports 000. If the Location Override field is populated on an enrollment record (Student Information > General > Enrollments > State Reporting Fields > Location Override) and the record is tied to the calendar selected for the extract, then this field reports the value from the Location Override field. Otherwise, the location code reports from the Location Code field in System Administration. See the Location Code & State Location ID Reporting Table below. Numeric, 4 digits	System Administration > Resources > School > Location Code Student Information > General > Enrollments > Location Override
School Year Date	The school year of the Program. Reports as June 30 of the reported school year. Date field, 10 characters, YYYY-6-30	System Administration > Calendar > Calendar > End Date (year only) Calendar.endYear
Student ID	The student's Local Student Number. Alphanumeric,12 characters	Census > People > Demographics > Person Identifiers > Local Student Number Person.studentNumber
Programs Code	The service code of the program in which the student is enrolled. Numeric, 8 digits	Program.code Lep.programStatus LepServiceType.code v_posEligibilityStateCode.stateCode GraduationSeal.stateSeal HomelessService.serviceType
Programs Code	Location Student Information > Program Participation > Programs > Programs > State Program Code Student Information > General > Flags > State Program Code Student Information > Program Participation > English Learners (EL) > EL > Program Status Student Information > Program Participation > English Learners (EL) > EL Services > Service Type FRAM > Eligibility > State Eligibility Code Student Information > General > Graduation > State Seal Information > State Seal Student Information > Program Participation > Homeless > Homeless Services Program Admin > Programs > Academic Programs > Academic Programs Detail > State Code (CIP)
Beginning Date	The start date of the Program. This field reports the identified date if the date is within the reporting year (or on or before the Effective Date entered on the extract editor as long as it is within the reporting year). Otherwise, the earliest Enrollment Start Date in the calendar reports. If a student has multiple FRAM records where the eligibility values are the same and there is NOT a gap between the earlier record's End Date and the next record's Start Date, the date reports from the Eligibility record with the earliest Start Date. In the instance of a carryover FRAM eligibility for a record that started in the previous year, 07/01 reports as the Beginning Date. If the student has multiple enrollments within the reporting year and carryover FRAM records, the earliest enrollment record's start date within the reporting year reports. Date field, 10 characters, YYYY-MM-DD	Enrollment.startDate ProgramParticipation.startDate POSEligibility.startDate Lep.identifiedDate LepService.startDate GraduationSeal.earnedDate Homeless.startDate HomelessService.startDate
Beginning Date	Location Student Information > General > Enrollments > Start Date Student Information > General > Flags > Start Date Student Information > Program Participation > Programs > Programs > Start Date FRAM > Eligibility > Start Date Student Information > Program Participation > English Learners (EL) > EL > Identified Date Student Information > Program Participation > English Learners (EL) > EL Services > Start Date Student Information > General > Graduation > State Seal Information > Earned Date Student Information > Program Participation > Homeless > Homeless > Start Date Student Information > Program Participation > Homeless > Homeless Services > Start Date Student Information > Academic Planning > Programs > Academic Program Detail > Start Date
Ending Date	The end date of the Program. This field reports the program exit date if the date is within the reporting school year and on or before the Effective Date entered on the report editor. If a student has multiple FRAM records where the eligibility values are the same and there is NOT a gap between the earlier record's End Date and the next record's Start Date, the date reports from the Eligibility record with the latest Start Date. Does not report for Graduation Seal records. An Ending Date does not report for an eligible carryover record for the current year UNLESS an additional eligibility record exists for the current year, the eligibility values are NOT the same, OR there is a gap between when the carryover record ends and the next eligible record begins. Date field, 10 characters, YYYY-MM-DD	Program.endDate Homeless.endDate HomelessService.endDate
Ending Date	Location Student Information > General > Programs > End Date Student Information > Program Participation > Homeless > Homeless > End Date Student Information > Program Participation > Homeless > Homeless Services > End Date Student Information > Academic Planning > Programs > Academic Program Detail > End Date
State Location ID	The NYSED BEDS Code of the institution providing the program service based on the Location Code and State Location ID. This field reports blank for district level services. Homeless records are always district level and report blank. For school level services, the first item that is not null in the following list reports. Program Participation State Location ID Program State Location ID field EL Service Location ID Academic Program Detail State Location ID Enrollment BEDS Code Override School BEDS Code District Number + District Type + Enrollment Location Override District Number + District Type + School Location Code See the Location Code & State Location ID Reporting Table below. Does not report for Graduation Seal records. Alphanumeric, 20 characters	ProgramParticipation.location Program.location LepService.location Enrollment.BEDSCode School.BEDSCode District.number + District.type + Enrollment.locationCode District.number + District.type + School.locationCode
State Location ID	Location Student Information > General > Flags > Student Flag Detail > State Location ID Programs > Flags > Program Detail > State Location ID field Student Information > Program Participation > LEP > LEP Services > LEP Services Detail > State Location ID Student Information > General > Enrollments > State Reporting Fields > BEDS Code Override System Administration > Resources > School > BEDS Code System Administration > Resources > District Information > State District Number System Administration > Resources > District Information > Type Student Information > General > Enrollments > State Reporting Fields > Location Override System Administration > Resources > School > Location Code Student Information > Academic Planning > Programs > Academic Program Detail > State Location
Program Intensity	The program intensity of a CTE/Tech Prep Program. This field is required when the student's program service is identified as one of the CTE/Tech Prep cords and reflects the student's progression through this program service. EL students report the value from the Program Intensity field if the EL Service Level is not null. If the EL Service Level is null, the default value from the Attribute/Dictionary reports. Alphanumeric, 1 character	ProgramParticipation.concentrator
Program Intensity	Location Student Information > General > Programs > Program Intensity Student Information > General > Flags > Student Flag Detail > Program Intensity Student Information > Academic Planning > Programs > Academic Program Detail > Program Intensity Student Information > Program Participation > English Learners (EL) > EL > ELL Service Level
Entry Reason Code 1	Not currently reported.	Not currently reported.
Entry Reason Code 2	Not currently reported.	Not currently reported.
Entry Reason Code 3	Not currently reported.	Not currently reported.
Exit Reason 1	The reason that the student no longer participates or is enrolled in a specific program service. See options in the following Exit Reason Options table. This field is required when a student exits a CTE/Tech Prep Program (codes 646, 663), for students no longer LEP eligible (codes 3011, 3022, 3033, 3045), or when a student's disability status changes (codes 901, 912). Numeric, 6 digits
Exit Reason 1	Location Student Information > General > Flags > Exit Reason Student Information > Academic Planning > Programs > Academic Program Detail > Exit Reason Student Information > Program Participation > EL > EL > Exit Reason
Exit Reason 2	Not currently reported.	Not currently reported.
Exit Reason 3	Not currently reported.	Not currently reported.
Program Comment	Not currently reported.	Not currently reported.
Original Pgm Start Date	Not currently reported.	Not currently reported.
Participation Info Code	Indicates the type of CTE or Tech Prep program in which the student is participating. The student Flag Detail VE Program Code reports if the record is a Flag. The Program Participation Detail VE Program Type reports if the record is a Program. CTE reports when the record is CTE. Otherwise, this element reports blank. Alphanumeric, 5 characters	Program.programType Program.programCategory
Participation Info Code	Campus Location Student Information > General > Programs > VE Program Type Student Information > General > Flags > Student Flag Detail Student Information > Program Participation > Programs > Program Participation Detail Student Information > Academic Planning > Programs > Academic Program Detail
Program Frequency	Not currently reported	Not currently reported
Program Duration	Not currently reported	Not currently reported
Program Cycle	Not currently reported	Not currently reported
Program Provider Name	Not currently reported	Not currently reported
Program Provider Type Code (HOMELESS PRIMARY NIGHTTIME RESIDENCE)	If a student is identified with a Homeless program service code (8262), their Homeless Primary Nighttime Residence type reports in this field. Alphanumeric, 20 characters	Student Information > Program Participation > Homeless > Homeless > Primary Nighttime Residence Homeless.primary NighttimeResidence
Program Location District Code	Not currently reported	Not currently reported
Program Student ID	Not currently reported	Not currently reported
Parent Permission Code	Not currently reported	Not currently reported
Program Session Code	Not currently reported	Not currently reported
Program Eligibility Code 1	Note: As of October 1, 2021, NYSED has discontinued the collection of FRPL eligibility type codes. This field now reports blank. Not currently reported	Not currently reported
Program Eligibility Code 2 - 6	Note: As of October 1, 2021, NYSED has discontinued the collection of FRPL eligibility type codes. This field now reports blank. Not currently reported	Not currently reported

Exit Reason Options

Code	Description
646	Completion
663	Left without completing
672	Received CDOS at End of School Year
700	Received a CDOS credential
701	Left program without receiving CDOS
901	Student declassified
912	Student disability type changes
3011	ELL Exit Using NYSESLAT score only
3022	ELL Exit Using NYSESLAT and NYSTP/Regents score
3045	ELL Exit based on review of identification determination
3050	ELL Exit Using August/September 2021 NYSITELL Score only
4000	Parent no longer in Armed Forces

Location Code & State Location ID Reporting Table

Code	Name	Location Code	State Location ID
8239	ELL Eligible but not in an ELL Program	Reports the calculated value	Reports the calculated value
5742	Title III - Part B, subpart 4: Emergency Immigration Education Program
5709	English as a New Language
5687	One Way or Two Way Dual Language Program
5676	Transitional Bilingual Education (TBE) Program
1232	Students with Interrupted Formal Education (SIFE)	0000	NULL
0242	Eligible to take the NYSESLAT for grades 3-8 ELA Accountability	0000	NULL
0231	LEP Eligible	0000	NULL
5817	Free	0000	NULL
5806	Reduced	0000	NULL

Previous Versions

SIRS Programs Fact (New York) [.2235]
SIRS Programs Fact (New York) [.2223 - .2231]

SIRS Programs Fact (New York) [.2239 - .2243]