Classic View: NY State Reporting >SIRS Extracts > School Entry Exit
Search Term: SIRS Extract
The SIRS School Entry Exit Extract reports school enrollment actions, such as entries and exits. Multiple records can report for a single student, as when a student moves to a different building or changes grades during a school year.
To help Districts indicate that a particular student enrollment record has ended because the end of the school year arrived, if an enrollment record is assigned the End Status code EOY, School Exit Date (column 11) and School Exit Type Code (column 12) will report blank.
School Entry Exit Editor
Extract Editor Field Descriptions
| Field | Description |
|---|---|
| Extract Type | The SIRS Extract to be run |
| Effective Date | The date for which information reports. |
| Included State Grade Levels | Identifies the state grade levels to include in the report. |
| Format | The Format in which the report should generate. Options are State Format (CSV) and HTML. Use State Format for reporting information to the state and the other types for data review and verification. |
| Ad Hoc Filter | Selecting a filter limits the results to only those included in the filter. |
| Column Headers | Indicates whether Column Headers should be included in the report. This dropdown list applies to State Format (CSV). |
Generate Extract/ Submit to Batch | Users have the option of submitting a report request to the batch queue by clicking Submit to Batch instead of immediately generating the report by clicking Generate Extract. The batch process allows larger reports to generate in the background without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the Batch Queue article. |
| Select Calendars | Identifies which Calendar(s) should be included in the report. Calendars can be sorted by active year, by school or by year. |
School Entry Exit Extract Layout
Element Name | Description | Type, Format and Length | Campus Database | Campus Location |
|---|---|---|---|---|
DistrictCode | The identification number of the district. The prefix "NY" is added to the district number. For example, if the district number is 662001, the District Code is NY662001. | Numeric, 8 digits | District.number | System Administration > Resources > District Information > District Number |
LocationCode | The building code of the building in which the student is enrolled. | Numeric, 6 digits | CustomSchool. value | System Administration > Resources > School > Location Code |
SchoolYear | The school year of the program. Reports as June 30 of the reported school year. | Date field, 10 characters | Calendar.endYear | System Administration > Calendar > Calendar > End Date (year only) |
Student ID | The student's Local Student Number. | Alphanumeric,12 characters | Person.studentNumber | Census > People > Demographics > Person Identifiers > Local Student Number |
SchoolEntryDate | The date on which the student enrolled in the building or grade level. | Date field, 10 characters | Enrollment. startDate | Student Information > General > Enrollments > Start Date |
SchoolEntryTypeCode | The code describing the start status of the student's enrollment. See options in the following Enrollment Start Status Options table. | Alphanumeric, 4 characters | Enrollment. startStatus | Student Information > General > Enrollments > Start Status |
EnrollmentComment | This field reports blank. | N/A | N/A | N/A |
EnrollmentGradeLevel | The student's grade level at the time of enrollment. | Alphanumeric, 2 characters | Enrollment.grade | Student Information > General > Enrollments > Grade |
ResidentStatusCode | This field reports blank. | N/A | N/A | N/A |
EnrollmentChangeCode | This field reports blank. | N/A | N/A | N/A |
SchoolExitDate | The student's last enrollment date. If an enrollment record is assigned the End Status code EOY, this column will report blank. | Date field, 10 characters | Enrollment. endDate | Student Information > General > Enrollments > Grade |
SchoolExitTypeCode | The code describing the end status of the student's enrollments. See options in the following Enrollment End Status Options table. If an enrollment record is assigned the End Status code EOY, this column will report blank. | Numeric, 4 digits | Enrollment. endStatus | Student Information > General > Enrollments > End Status |
SchoolExitComment | This field reports blank. | N/A | N/A | N/A |
DistrictCodeofResidence | This field reports blank. | N/A | N/A | N/A |
EnrolledAtSchool YearStartIndicator | This field reports blank. | N/A | N/A | N/A |
LocationCodeofResidence | This field reports blank. | N/A | N/A | N/A |
SchoolChoiceTransferIndicator | This field reports blank. | N/A | N/A | N/A |
| Grade Level Program Type Code | This field reports blank. | N/A | N/A | N/A |
| Class of Year Code | This field reports blank. | N/A | N/A | N/A |
| Employed Indicator | This field reports blank | N/A | N/A | N/A |
| Displaced Student Indicator | This field reports blank. | N/A | N/A | N/A |
Primary Enrollment Location Indicator | This field reports blank. | N/A | N/A | N/A |
Promotion Retention Reason Code | This field reports blank. | N/A | N/A | N/A |
Enrollment Start Status Options
Code | Description |
|---|---|
0011 | Enrollment in building or grade |
0022 | Foreign exchange student enrollment |
0033 | Part-time Student pursuing a HS diploma |
4034 | Determine eligibility - preschool Sped services |
5544 | Transfer School Improvement Title1 NCLB |
5555 | Walk In Enrolled for recoding a test score |
5654 | Enrollment in a AHSEP or HSEP Program |
5905 | CSE responsibility only |
7000 | Transfer Persistently Dangerous School NCLB |
7011 | Transfer Victim Serious Violent Incident NCLB |
8294 | Census only |
Enrollment End Status Options
| Code | Description |
|---|---|
| EOY | End of school year |
| 0065 | Fulfilled HS Grad Req for Extended Integrated HS Program |
| 0066 | Ended enrollment for instructional purposes only |
| 0067 | Completed Extended Integrated HS Program |
| 0068 | Exited Extended Integrated HS Program After Fulfilling HS Grad Req |
| 085 | Earned commencement credential |
| 136 | Maximum legal age no diploma or certificate |
| 140 | Preschool sped status determined |
| 153 | Transferred to in district/out-of-district school |
| 170 | Transferred to another NYS public school |
| 204 | Transferred to a NYS nonpublic school |
| 221 | Transferred to a school outside NYS |
| 238 | Transferred to homebound instruction |
| 255 | Transferred to home-schooling |
| 272 | Transferred to a postsecondary school |
| 289 | Transferred to an approved AHSEP program |
| 306 | Transferred to other (GED) program |
| 323 | Transferred outside district by court order |
| 340 | Left school:first-time dropout |
| 357 | Left school:previously counted as a dropout |
| 391 | Long-term absence |
| 408 | Permanent expulsion |
| 425 | Left school no documentation of transfer |
| 442 | Left the U.S. |
| 461 | Prior graduate from outside U.S. enrolled without documentation |
| 629 | Previously earned commencement credential or IEP |
| 782 | Grade change in the same school building |
| 799 | Graduated (earned a Regents or local diploma) |
| 816 | Earned a High School Equivalency Diploma (GED) |
| 1089 | Transferred to approved GED program outside district |
| 5927 | Leave school victim of a violence |
| 5938 | Leaving a NYC dist victim of a violence |
| 8228 | End Walk-In Enrollment |
| 8305 | End CSE Responsibility Only |
| 8316 | Re-enroll in same school |
