Tool Search: Ed-Fi

Object Triggering Logic

Action	Business Rules
POST	Reports a record when the student has a locked Initial Evaluation OR a locked IEP that overlaps an enrollment and the configured year. Do not report a record if the any of the following exclusions are present: Enrollment State Exclude Enrollment No Show Enrollment Grade Exclude from State Reporting Calendar Exclude School Exclude Only information from locked plans and evaluations will be reported. Only information from Initial Evaluations is considered. The only exception to this is lastEvaluationDate.
DELETE / POST PUT	A DELETE / POST will be performed if the data element being altered is part of the resource's natural key. A PUT will be performed otherwise. Changes to the following elements on the Evaluation / IEP: Locked Status
DELETE	When the Evaluation is unlocked. When the IEP is unlocked. When the Evaluation is deleted. When the IEP is deleted. When the student no longer has any reportable enrollments. When the student is excluded in some way.

Action

Business Rules

POST

Reports a record when the student has a locked Initial Evaluation OR a locked IEP that overlaps an enrollment and the configured year.

Do not report a record if the any of the following exclusions are present:
- Enrollment State Exclude
- Enrollment No Show
- Enrollment Grade Exclude from State Reporting
- Calendar Exclude
- School Exclude
Only information from locked plans and evaluations will be reported.
Only information from Initial Evaluations is considered.
- The only exception to this is lastEvaluationDate.

DELETE / POST
PUT

A DELETE / POST will be performed if the data element being altered is part of the resource's natural key. A PUT will be performed otherwise.

Changes to the following elements on the Evaluation / IEP:
- Locked Status

DELETE

When the Evaluation is unlocked.
When the IEP is unlocked.
When the Evaluation is deleted.
When the IEP is deleted.
When the student no longer has any reportable enrollments.
When the student is excluded in some way.

State Reporting Editors and Fields

If you are entering information into Infinite Campus for the sole purpose of state reporting, the following fields should be completed (if the information is available):

Evaluation (Initial Only - Only "lastEvaluationDate" reports from a non-Initial Evaluation)

Evaluation Header
- Eval Date
- Eval Type
- Consent Date
- Circumstances Relevant to Timeline
- Timeline Compliance
Eligibility Determination
- Case Conference Date

IEP (Plan)
- Education Plan
  - Start Date
  - Date of Service Term/Transition
  - Reason for Service Term/Transition
- Enrollment Status Editor
  - Primary Disability
  - Secondary Disability
  - Student Placement
  - Access School
    - Provide only if you need to report an 'EdOrgID' other than the associated enrollment's school.
  - Facility

Error Log

Error	Possible Causes / How to Fix
Error code return from Ed-Fi. 400: [message:Validation of 'StudentSpecialEducationProgramAssociation' failed. StudentSpecialEducationProgramAssociationDisabilities enumerable contains duplicate at index:1].	The student has a locked IEP that has the same primary and secondary disability. The secondary disability needs to be removed or changed to something more appropriate.

Object Data Elements

The data elements listed below are sent with the Ed-Fi record in Indiana. Data elements in bold are part of the natural key.

Click here to expand...

Data Element Label

Business Rules

Mandatory (M) / Conditional (C) / Optional (O)

Location

beginDate

Reports the IEP Start Date

Reports the Evaluation Eval Date if there is only a locked Initial Evaluation (no locked Plans).

Special Ed > General > Documents > IN SPED Data Plan (IEP) > Education Plan > Start Date

Special Ed > General > Documents > Indiana Evaluation > Evaluation Editor > Eval Date

plan.startDate

Evaluation.date

educationOrganization
Reference

Reports the fields that are part of the Natural Key for the Schools resource.

If Access School is populated on the IEP, it send under that school. Otherwise, it sends under whichever school is associated with the reporting enrollment.

N/A

programReference

Reports the fields that are part of the Natural Key for the Programs resource.

educationOrganizationID = 1088000000 (Hard-coded)
- IDOE is the owner of all programs.
programName = Reports based on the table below:

Infinite Campus Student Placement Codes	Program Names
26: > 10 Hours in Regular Early Childhood Prog.	Regular Early Childhood, at least 10 hours
27: > 10 Hours in Other Sped. Program	Regular Early Childhood, at least 10 hours, other location
28: < 10 Hours in Regular Early Childhood Prog	Regular Early Childhood, Less than 10 hours
29: < 10 Hours in Other Sped. Program	Regular Early Childhood, less than 10 Hours, Other Location
33: Separate Class	Special Education Program, Separate Class
34: Separate School	Special Education Program, Separate School
35: Residential Facility	Special Education Program, Residential Facility
36: Service Provider Location	Other Services at Provider Location
37: Home	Other Services at Home
38: Private Preschool	Private Preschool
50: Regular Classroom	Regular Classroom (80% or More)
51: Resource Room (40% - 79%)	Resource Room (40%-79%)
52: Separate Class (less than 40%)	Separate Class (Less than 40%)
53: Separate Day School Facility (+50%)	Separate Day School Facility (+50%)
54: Residential Facility (+50%)	Residential Facility (+50%)
55: Correctional Facility	Correctional Facility
56: Parentally placed in Private School	Parentally placed in Private School
57: Student's disability requires home services	Student's disability requires home services
Student Placement not selected OR Student only has a locked Initial Evaluation	Undefined
N/A - No code exists currently.	Choice Voucher

programType = Special Education (Hard-coded)

Special Ed > General > Documents > IN SPED Data Plan (IEP) > Education Plan > StudentPlacement

PlanState.specialEdSetting

studentReference

Reports the fields that are part of the Natural Key for the Students resource.

N/A

disabilities

Reports the following fields inside of the disabilities array:

disabilityDescriptor = Reports the Ed-Fi Code mapped to Disability.
- Reports a unique record inside the array for each disability mapped to an Ed-Fi Code.
orderOfDisability = Reports the Order of the Disability.
- Primary reports 1
- Secondary reports 2
- Etc.

Special Ed > Documents > Plan > Current Plan > Education Plan

planstate.disability1

through

planstate.disability6

endDate

Reports the Date of Service Term/Transition.

When NULL, reports the IEP End Date.

Special Ed > Documents > Plan > Current Plan > Education Plan > Date of Service Term/Transition

Special Ed > Documents > Plan > Current Plan > Education Plan > End Date

SEPlan.terminationDate

Plan.endDate

ideaEligibility

Reports True if the student has an IEP with a Primary Disability.
Reports False in all other situations.

Special Ed > Documents > Plan > IEP > Primary Disability

PlanState.disability1

iepReviewDate

Reports the Case Conference Date.

Report the Eval Date if the Case Conference Date is NULL.

Special Ed > General > Documents > Indiana Evaluation > Case Conference + Eval Date

SEPlan.meetingDate

Evaluation.date

lastEvaluationDate

Reports the Eval Date from the most recent Evaluation.

Report the Eval Date from the IEP if no Evaluation exists.

Special Ed > General > Documents > Indiana Evaluation > Eval Date

Special Ed > Documents > Plan > IEP > Eval Date

evaluation.date

SEplan.evalDate

reasonExitedDescriptor

Reports the Ed-Fi Code mapped to the value selected for Reason for Service Term/Transition.

Special Ed > Documents > Plan > IEP > Reason for Service Term/Transition

SEplan.terminationReason

specialEducationSetting
Descriptor

Reports the Ed-Fi Code mapped to the value selected for Facility.

Special Ed > Documents > Plan > Current Plan > Enrollment Status> Facility

planState.facilityCode

circumstancesRelevantTo
TimelineDescriptor

Reports the Ed-Fi Code mapped to the value selected for Circumstances Relevant to Timeline.

Special Ed > General > Documents > Indiana Evaluation > Evaluation Header > Circumstances Relevant to Timeline

Evaluation.extensionDays

timelineCompliance
DescriptorId

Reports the Ed-Fi Code mapped to the value selected for Timeline Compliance.

Special Ed > General > Documents > Timeline Compliance

Evaluation.delayReason

firstStepsTransition
Date

Reports the IEP Start Date if the most recent Initial Evaluation has Circumstances Relevant to Timeline set to code 3: Preparation for timely transfer from First Steps and an Eval Date that overlaps the current configured year.

Special Ed > General > Documents > IN SPED Plan > IN SPED Data Plan Editor > Start Date

plan.startDate

parentalConsentDate

Reports the Consent Date.

Report Eval Date if Consent Date is NULL.

Special Ed > General > Documents > Indiana Evaluation > Evaluation Header > Consent Date.

Special Ed > General > Documents > Indiana Evaluation > Evaluation Header > Eval Date

evaluation.consentDate

SEPlan.evalDate

Descriptors

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Disability Descriptor

Ed-Fi Code Value	Short Description	Description	Namespace
01	Multiple Disabilities	Multiple disabilities	uri://doe.in.gov/DisabilityDescriptor
02	Orthopedic Impairment	Orthopedic Impairment	uri://doe.in.gov/DisabilityDescriptor
03	Visual Impairment, including Blindness	Visual Impairment, including Blindness	uri://doe.in.gov/DisabilityDescriptor
04	Hearing Impairment, including Deafness	Hearing Impairment, including Deafness	uri://doe.in.gov/DisabilityDescriptor
05	Emotional Disability (Full Time)	Emotional Disability (Full Time)	uri://doe.in.gov/DisabilityDescriptor
06	Emotional Disability (Other)	Emotional Disability (Other)	uri://doe.in.gov/DisabilityDescriptor
07	Specific Learning Disability	Specific Learning Disability	uri://doe.in.gov/DisabilityDescriptor
08	Developmental Delay (ages 3-8 only)	Developmental Delay (ages 3-8 only)	uri://doe.in.gov/DisabilityDescriptor
09	Speech or Language Impairment	Speech or Language Impairment	uri://doe.in.gov/DisabilityDescriptor
10	Mild Cognitive Disability	Mild Cognitive Disability	uri://doe.in.gov/DisabilityDescriptor
11	Moderate Cognitive Disability	Moderate Cognitive Disability	uri://doe.in.gov/DisabilityDescriptor
12	Severe Cognitive Disability	Severe Cognitive Disability	uri://doe.in.gov/DisabilityDescriptor
14	Deaf-Blindness	Deaf-Blindness	uri://doe.in.gov/DisabilityDescriptor
15	Autism Spectrum Disorders	Autism Spectrum Disorders	uri://doe.in.gov/DisabilityDescriptor
16	Traumatic Brain Injury	Traumatic Brain Injury	uri://doe.in.gov/DisabilityDescriptor
17	Other Health Impairment	Other Health Impairment	uri://doe.in.gov/DisabilityDescriptor

Special Education Setting Descriptor (Called 'Facility' in the IEP)

Ed-Fi Code Value	Short Description	Description	Namespace
01	Community-Based Preschool	Community-Based Preschool	uri://doe.in.gov/SpecialEducationSettingDescriptor
02	Medical/Mental Health Placement	Medical/Mental Health Placement	uri://doe.in.gov/SpecialEducationSettingDescriptor
03	Homeschooled	Homeschooled	uri://doe.in.gov/SpecialEducationSettingDescriptor
04	Court-Ordered Placement	Court-Ordered Placement	uri://doe.in.gov/SpecialEducationSettingDescriptor
06	Out-of-State Placement	Out-of-State Placement	uri://doe.in.gov/SpecialEducationSettingDescriptor
08	Headstart	Headstart	uri://doe.in.gov/SpecialEducationSettingDescriptor
09	Private Vendor (Day Program/Residential)	Private Vendor (Day Program/Residential)	uri://doe.in.gov/SpecialEducationSettingDescriptor
10	Non-Public School (PK-13)	Non-Public School (PK-13)	uri://doe.in.gov/SpecialEducationSettingDescriptor

Circumstances Relevant To Timeline Descriptor

Ed-Fi Code Value	Short Description	Description	Namespace
1	20 instructional days due to implementation of Response to Intervention	20 instructional days due to implementation of Response to Intervention	uri://doe.in.gov/CircumstancesRelevantToTimelineDescriptor
2	20 instructional days due to disciplinary action.	20 instructional days due to disciplinary action.	uri://doe.in.gov/CircumstancesRelevantToTimelineDescriptor
3	Preparation for transfer from First Steps.	Preparation for transfer from First Steps.	uri://doe.in.gov/CircumstancesRelevantToTimelineDescriptor
4	All other, 50 instructional day timeline.	All other, 50 instructional day timeline.	uri://doe.in.gov/CircumstancesRelevantToTimelineDescriptor

Timeline Compliance Descriptor

Ed-Fi Code Value	Short Description	Description	Namespace
00	Timeline was met.	Timeline was met.	uri://doe.in.gov/TimelineComplianceDescriptor
01	Parents refused services for student transitioning from First Steps.	Parents refused implementation of services for student transitioning from First Steps.	uri://doe.in.gov/TimelineComplianceDescriptor
03	Student withdrew from school during the evaluation process.	Student withdrew from school during the evaluation process.	uri://doe.in.gov/TimelineComplianceDescriptor
05	Parent revoked consent for testing.	Parent revoked consent for testing.	uri://doe.in.gov/TimelineComplianceDescriptor
07	Timeline missed, third birthday occurs during school break and no ESY	Timeline missed, student transitioning from First Steps with 3rd birthday during any school break and student did not require extended school year services.	uri://doe.in.gov/TimelineComplianceDescriptor
08	Timeline missed, parent refused to bring student in for evaluation	Timeline missed, parent refused to bring student in for evaluation	uri://doe.in.gov/TimelineComplianceDescriptor
09	Timeline missed, First Steps referral late	Timeline missed, First Steps referral late	uri://doe.in.gov/TimelineComplianceDescriptor
99	Timeline missed, other reason	Timeline missed, other reason	uri://doe.in.gov/TimelineComplianceDescriptor

Program Type Descriptor

Ed-Fi Code Value	Short Description	Description	Namespace
Special Education	Special Education	Special Education	uri://ed-fi.org/ProgramTypeDescriptor

Student Special Education Program Associations (Indiana v3.6)