Staff Education Organization Contact Associations (Indiana v3.6)

This entity represents the staff contact information to the Indiana Department of Education for LINK access.

Object Triggering

ActionBusiness Rules
PostWhen a staff member is created with Census data that is required by this resource.

Do Not Report a record if any of the following conditions are met.

  1. Staff member does not have a state staff ID.
  2. Staff Member does not have a District Assignment record, the District Assignment record is not active, or or the active District Employment record does not have District Staff checked.
  3. Staff Members Active District Assignment is marked Exclude.
PutWhen any field not a part of the natural Key is changed.
Delete/PostWhen any part of the natural keys have changed.
DeleteWhen the active district assignment is deleted.

Object Data Elements

Data Element Labels in bold are part of the Natural Key and are required data elements for Data to send to Ed-Fi.

Data Element LabelBusiness RequirementBusiness RulesM, C, or OLocation
idId.

This is optional, does not report.

O
contactTitle

The title of the contact in the context of the education organization.

Reports as Unified Access (Hard-coded).

M
educationOrganization
Reference
A reference to the related EducationOrganization resource
  1. If the Staff District Employment record is marked as district staff, generates the district ID + 000
  2. If the District Employment record is not marked as district Staff, generates the district ID = the school that the staff member is assigned to in District Assignment.
  3. If the Staff District Employment record is not marked as district staff, the staff member does NOT have an District assignment, does not report this resource for the staff member.
M
staffReferenceA reference to the related Staff resource
  • Reports the data that is part of the Natural Key for the Staff resource.
M
addressThe address for the staff member.

This is optional, does not report.

O



contactTypeDescriptor

Indicates the type for the contact information.

Reports as Other.

O
electronicMailAddress

The email for the contact associated with the education organization.

Reports Email.

  • Reports Secondary Email only if Email is Blank/NULL or set to Private.
M

Census > People > Demographics > Email


Census > People > Demographics > Secondary Email

telephones

An unordered collection of staffEducationOrganizationContact AssociationTelephones. The optional telephone for the contact associated with the education organization.

Reports the number from the following Hierarchy:
  1. Cell
  2. Other
  3. Work
  • If all three are populated, reports Cell.
  • If two are populated, reports the one with the highest order on the above list (Cell > Other > Work).
O

Census > > People > Demographics > Cell Phone


Census > > People > Demographics > Other Phone


Census > > People > Demographics > Work Phone

_etag

A unique system-generated value that identifies the version of the resource.

This is optional, does not report.

O