Tool Search: iNHDEX
iNHDEX (Initiative for New Hampshire’s Data Exchange) is the Statewide Student Information System being deployed and phased into all New Hampshire public schools and districts over the next three years (2023-2025).
All districts must provide data for each student enrolled in their district at any point during the school year. All districts must also report students who are/were the financial responsibility of the school district but were placed out-of-district at nonpublic schools (in- or out-of-state), or at public schools out-of-state. The New Hampshire Department of Education uses this data to report datasets, including October 1st Enrollment Counts, Graduation and Dropouts, Participation Rates for state assessments, ADM and Adequacy Aid funding, State Assessments, and Federal Accountability reporting.
Submissions | |
| BOY | Beginning of the Year |
| MOY | Middle of the Year |
| EOY | End of the Year |
iNHDEX Enrollment Editor
Report Logic
Report all students who attended one or more school days during the selected calendar.
|
Report all entries and dates for the student. |
| Report Exit Dates if the Enrollment has End Date and End Status. |
A student can have more than one record for this report
Report Editor
| Data Element | Description |
|---|---|
| Set Up | |
| Search Calendars | Use the search field to narrow the list of calendars to select. Use the Expand All/Collapse All option. Place a checkbox next to the desired school and calendars. |
| Show Active Year Only |
Only calendars for the active school year are available for selection when set to ON.
When set to OFF, all calendars from all school years are available for selection based on the user's tool rights. |
| Report Options | |
| Extract Type (required) |
Determines which iNHDEX report generates.
|
| Start Date / End Date (required) |
Dates determine the time frame of the extract. Dates are entered in mmddyy format or can be chosen using the calendar icon. |
| Ad Hoc Filter | Allows for the selection of a previously created filter. Only students included in the selected filter return on the report. |
| Output Options | |
| Report Processing | Generate Now: Select to generate the report immediately,
Submit to Batch: Select when you want to determine when the report is generated. Submit to Batch is useful when generating reports for several calendars or larger amounts of reported data. See the Batch Queue article for more information. |
| Format Type | Determines in which format the report is generated.
|
Generate the Extract
- Select the School(s)/Calendar(s) to include in the report.
- Select Enrollment in the Extract Type droplist.
- Enter a Start Date.
- Enter an End Date.
- Select an Ad Hoc Filter, if desired.
- Mark Generate Now or Submit to Batch.
- Indicate the Format in which the report should be generated.
- Click the Generate button to generate the report in the desired format.
Report Layout
| Data Element | Description | Location |
|---|---|---|
| sauNbr | The school administrative unit number.
Numeric, 3 digits |
District Information > District Detail > SAU Number
District.sauNumber |
| distNbr | The district number.
Numeric, 3 digits |
District Information > District Detail > State District Number
District.number |
| schoolNbr | The school number.
Numeric, 5 digits |
School Information > School Detail > State School Number
School.number |
| sasId | The student's State-assigned student identification number.
Alphanumeric, 10 characters |
Demographics > Person Identifiers > State ID
Person.stateID |
| dob | The student's date of birth.
Date Field, MM/DD/YYYY |
Demographics > Person Information > Birth Date
Identity.dateOfBirth |
| grade | The student's grade level.
Numeric, 2 digits |
Enrollments > General Enrollment Information > Grade
Enrollment.grade |
| enrollmentStatus | The status of the student for the time period covered by the record.
Numeric, 2 digits |
Enrollments > State Reporting Fields > Enrollment Status
Enrollment.stateAid |
| entryDate | The date the student entered the district for the period covered by the record.
Date Field, MM/DD/YYYY |
Enrollments > General Enrollment Information > Start Date
Enrollment.startDate |
| entryCode | The reason the student entered school in this district on the entry date for this record. A separate record with the appropriate entry reason should be created every time a student enters or re-enters the district.
Date Field, MM/DD/YYYY |
Enrollments > General Enrollment Information > Local Start Status
Enrollment.startStatus |
| exitDate | The last day of a student's enrollment. This may be the date a student withdraws from the district or the date their enrollment status changes within the district (e.g., changing grade levels mid-year).
Date Field, MM/DD/YYYY |
Enrollments > General Enrollment Information > End Date
Enrollment.endDate |
| exitCode | The reason for a student's exit.
Numeric, 3 digits |
Enrollments > General Enrollment Information > Local End Status
Enrollment.endStatus |
| districtResponsible | The district that bears fiscal responsibility for the education of this child.
Numeric, 3 digits |
Enrollments > State Reporting Fields > Fiscal District
EnrollmentNH.fiscalDistrict |
| townResponsible | The town that bears fiscal responsibility for the education of this child.
Numeric, 3 digits |
Enrollments > State Reporting Fields > Fiscal Town
EnrollmentNH.fiscalTown |
| fullDayPct | The percent of the school week that is available for the given student. It indicates if the student is attending a full-day or partial-day program.
Numeric, 3 digits |
Enrollments > State Reporting Fields > Percent Enrollment
Enrollment.percentEnrolled |
| diplomaType | The type of diploma received by the student.
Report Diploma Type if End Status is W11. Otherwise, report null.
|
Graduation > General Graduation Information > Diploma Type
Graduation.diplomaType |
| postGradPlans | An indication of the student's plans following their completion of high school.
Numeric, 2 digits |
Graduation > General Graduation Information > Post Grad Plans
Graduation.postGradplans |
| race | The student's race.
Report "9" if Race/Ethnicity is NULL. Otherwise, report Race/Ethnicity.
|
Demographics > Person Information >Race/Ethnicity
Identity.raceEthnicityFed |
| ethnicity | The student's ethnicity.
Report "1" if the student is Hispanic or Latino. Otherwise, report "2".
|
Demographics > Person Information > Race/Ethnicity > "Is the individual Hispanic/Latino?"
Identity.hispanicEthnicity |
| sex | The student's natal sex. | Demographics > Gender
identity.gender |
| residentialHome | Identifies the specific facility for students who live in a residential or group home.
Numeric, 3 digits |
Enrollments > State Reporting Fields > Residential Home
EnrollmentNH.residentialHome |
| parentMilitaryCd | Indicates if a student has a parent who is a member of the armed forces on active duty or serves on full-time National Guard duty.
Reports Code Based on Student's Parent/Guardian Military Status:
|
Census > People > Military Connections
MilitaryConnections.status |
| fosterStatus | Indicates if the student is in the foster system.
Reports "1" if the Program Status is "01: Foster Care". Otherwise, reports "0". Numeric, 1 digit |
Program Participation > Foster Care > Foster Care Detail
fostercare.programStatus |
Example Report
Example iNHDEX EnrollmentReport- CSV (State Format)
