Student Education Organization Associations (New Mexico v3.5)

Tool Search: Ed-Fi

This association represents student information that is specific to a student’s relationship with an Education Organization. 

Object Triggering Logic

This table describes logic for triggering syncing of this object.

ActionTrigger
Post

When an enrollment is created and saved for a person and the enrollment overlaps a configured year.

  • Do not send a record if enrollment is in a calendar marked as State Exclude.
  • Do not send a record if enrollment is in a School marked as State Exclude.
  • Do not send a record if the No Show checkbox ix checked on the enrollment.
  • Do not send a record if Summer School is check for the calendar.
Put

When any student data is edited for the person in the Data Elements fields below:

  • When the person’s identity record is changed: Race/Ethnicity, Gender, Home Primary Language
  • When one of the person’s household locations is updated/changed: Mailing, Physical
  • When one of the person’s household memberships is added/deleted/changed: Start Date, End Date, Private.
  • When any data in the address the student is associated with changes: PO Box, Number, Prefix, Street, Tag, Direction, Apt, City, State, Zip
  • When a student's contact information is changed: email, phone number: Email, Other Phone, Work Phone, Cell Phone, Pager, Private.
  • When a student's LEP information is changed: Program Status, Identified Date, LEP Exit Date, Parent Refused
  • When Level of Integration changes (Student Information > Special Education > General > NM Exceptionality (State Reporting ) Data Entry Plan):  Participation Start Date,Participation End Date, SPED Service Level
  • When any of the Student Characteristics change:
    •  Displaced Homemaker, Home Schooled, Pregnant, Foreign Exchange Student
    • Parent in Military: A Military Connections record exists for a Guardian of the student, Start/End Dates are changed so record no longer overlaps configured year, the Guardian checkbox is checked/unchecked, the record is deleted
    • Gifted, Level of Integration: A Special Ed NM Exceptionality SPED Data plan exists for the student, Participation Start/End Dates are changed, the Primary Area of Exceptionality changes, SPED Service Level changes.
DeleteThis record will delete if the student no longer has an eligible enrollment in the District.
DeleteIf the enrollment is marked as a No Show.

Resource Toggle and Resync Logic

This table describes the Resource Toggle and Trigger logic of this object.

Action

Business Rule

NoneIf a resource is toggled to 'OFF' after data has sent, all sent data will remain in the ODS but no new data will send.
ResyncIf a record is in the Ed-Fi Identity Mapping table and not in the ODS, it will be deleted from the Ed-Fi Identity Mapping table.
ResyncIf a record is in the ODS and it does not have a matching record in Campus or the Ed-Fi Identity Mapping table, it will be deleted from the ODS.
ResyncIf a mapping is changed in Resource Preferences, a resync will need to be done to reflect the changes.

Natural Key Changes, Cascading Updates, and Deletes Logic

This table describes the Natural Key Changes/Cascading Updates and Deletes logic of this object.

Action

Business Rule

Post/DeleteNatural Key Change:  If the District Number/Ed-Fi District Number changes, a delete/post will occur with the cascading deletes from the LEA ID Change triggers.   If an Ed-Fi ID changes, this will happen with the cascading deletes from the Ed-Fi ID Change trigger.
DeleteCascading Deletes:  N/A - no dependent resources

Scope Year Logic

This table describes scope year logic of this object.

Logic

The record will send to the scope year for the school year the enrollment is associated with.

  • The enrollment must overlap with the scope year to report.
  • Data will only send for the years that have valid configuration.

When using data in Campus that has a single date, the following logic will be applied to determine the scope year(s) to report the data to.

  • Current Year:  Records will be compared to today's date to determine if the record is eligible to report.
  • Previous Years:  The record's date must be on or before the schools year's end date defined in the School Years editor. If blank, the default date of 6/30/xxxx is used.
  • Future Years:  The record's date must be on or after the schools year's start date defined in the School Years editor. If blank, the default date of 7/01/xxxx is used.

When using data in Campus that have start and end dates, the following logic will be applied to determine the scope year(s) to report the data to.

  • Current Year: The records start date must be on or before today's date and the records end date must be on or after today's date.
  • Previous Years: The record's start date must be on or before the school year's end date and the record's end date must be after the school year's end date defined in the School Years editor. If blank, the default date of 6/30/xxxx is used.
  • Future Years: The record's start date must be on or before the schools year's start date and the record's end date must be on or after the school year's start date defined in the School Years editor. If blank, the default date of 7/01/xxxx is used.

Resource Preferences

This table describes the Resource Preferences of this object.

Data Element Label

Mapping Needed

Digital EquityPrimary Learning Device Away from School
Primary Learning Device Provider
Primary Learning Device Access
Internet Access Type in Residence
Internet Performance in Residence
Race DescriptorRace/Ethnicity
Student Languages OverrideHome Primary Language
Student Characteristic DescriptorParental Status Code
Economic Disadvantaged
Tribal Affiliation DescriptorsIdentity Tribe
Military Family DescriptorsEnrollment Military Family Code
Gender Identity DescriptorsIdentity Gender Identity

Identity Mapping Object Key

This table describes the Identity Mapping Object Key of this object.

campusObjectType

Object Key Data Source

PersonpersonID

Event Queue Detail

This table describes the Event Queue Detail of this object.

Campus Table

Ed-Fi Action

Fields

enrollment

Post/Put/Delete

Put

The primary table used for sending data for this resource.

Reports Disabilities

identityPutReports Hispanic or Latino, Gender, Home Primary Language, US Entry Type.
personPutReports the Ed-FI ID.
contactPutReports the Telephone and Email information.
householdlocationPutDetermines if address is marked as Mailing or Private.
householdmemberPutDetermines household membership with Start Date, End Date, Private.
addressPutPO Box, Number, Prefix, Street, Tag, Direction, Apt, City, State, Zip
raceethnicityPutReports Races.
plantypePutReports Indicators.
planPutReports Disabilities, Indicators.
planstatePutReports Disabilities.
programsPutReports any Characteristic created in Flags.
programparticipationPutReports any Characteristic created in Flags.
Title1PutReports Neglected or Delinquent.
ImpactAidEmploymentPutReports Parent in Military.
relatedpairPutGuardian checkbox for contact information and Parent in Military.
section504PutReports Section 504 Handicapped.
homelessPutReports Homeless, Unaccompanied Youth, Runaway.

Object Data Elements

This table describes data elements sent within the Student Education Organization Association resource.

Data Element LabelBusiness RequirementBusiness RulesM, C or O

Data Source GUI Path

Database Field
idThe unique identifier of the resource.
M

education
OrganizationId

Report State District Number.

  1. Reports from Ed-Fi District Number.
MSystem Administration > Resources > District > Ed-Fi District Number
studentReferenceA unique alphanumeric code assigned to a student.
  1. Reports the natural key of the Students resource.
M

addressesThe set of elements that describes an address, including the street address, city, state, and ZIP code.
  1. Reports the most current Primary address that is marked as "Mailing"
    • If more than 1 Primary Address marked as Mailing, report address with most recent Household Membership Start Date
      1. Report most recent address by ordering addresses from earliest to most recent based on start date,
        • if start date is null then assume those are most recent
          • If multiple addresses exist with the same start date use the address with the highest id
    • If multiple primary addresses exist and 1 is marked Physical, report a second address with an addressTypeDescriptor of "Physical"
    • Do not report if the Address Location Detail is marked as "Private"
  2. See Business Rules in Scope Year logic to determine the eligibility of records.
  3. See Array section below for data logic for each field.
O

Household Addresses> Mailing


Household Membership> Start Date


Household Addresses> Start Date


HouseholdLocation.mailing

HouseholdMember.startDate

Householdlocation.StartDate

HouseholdLocation.

mailing


HouseholdMember.

startDate


Householdlocation.

StartDate

cohortYearsThe type and year of a cohort (e.g., 9th grade) the student belongs to as determined by the year that student entered a specific grade.
  1.  This is optional, does not report.
O

disabilitiesThe disability condition(s) that best describes an individual’s impairment, as determined by evaluation(s) conducted by the education organization.
  1. See the Array section below for Disabilities for full reporting requirements.
O

electronicMails The numbers, letters, and symbols used to identify an electronic mail (e-mail) user within the network to which the individual or organization belongs.
  1. Reports the email address entered for that person.
    1. Do not report if Email is marked as "Private".
  2. If blank, does not report.
  3. See Array section for data logic for each field.
OCensus> People> Demographics> Emailcontact.email
hispanicLatino
Ethnicity
An indication that the individual traces his or her origin or descent to Mexico, Puerto Rico, Cuba, Central and South America, and other Spanish cultures, regardless of race. The term, "Spanish origin," can be used in addition to "Hispanic or Latino."
  1. Report "Is the individual Hispanic/Latino?" from the student's current identity:
    1. If droplist is = Yes, report "true".
    2. If droplist is = No, report "false".
OCensus>People>Identities> Is the Individual Hispanic or Latino?identity.hispanicEthnicity
internetAccessIn
Residence
An indication of whether the student is able to access the internet in their primary place of residence.
  1. If droplist is = Yes, report "True"
  2. If droplist is = No, report "False"

OStudent Information > Program Participation > State Programs > Digital Equity > Internet Access In Residence
internetAccessType
InResidence
Descriptor
The primary type of internet service used in the student s primary place of residence.
  1. Reports the Primary Internet Access Type In Res code selected from the Digital Equity.
  2. If there is more than one Digital Equity record that is active , report from the record with the latest start date.
  3. If null, report blank.

OStudent Information > Program Participation > State Programs > Digital Equity > Primary Internet Access Type In Res
internetPerformanceIn
ResidenceDescriptor
An indication of whether the student can complete the full range of learning activities, including video streaming and assignment upload, without interruptions caused by poor internet performance in their primary place of residence.
  1. Report the Internet Performance code from the Digital Equity record that is active.
  2. If there is more than one record that is active, report from the record with the latest start date.
  3. If null, report blank.

OStudent Information > Program Participation > State Programs > Digital Equity > Internet Performance
international
Addresses
The set of elements that describes an international address.
  1.  This is optional, does not report.
O

languagesThe language(s) the individual uses to communicate. It is strongly recommended that entries use only ISO 639-3 language codes.
  1. See Array section below for data logic for each field.
O

limitedEnglish
ProficiencyDescriptor
An indication that the student has been identified as limited English proficient by the Language Proficiency Assessment Committee (LPAC), or English proficient.
  • REPORT NT (Not tested - for PK only since PreK students cannot be tested)
    • If the student's (active) grade level maps to state grade level code = PK

IF NOT stateGrade PK - Look to see if the student has an EL program participation entered in Campus:

  • Report 0 (IFEP)
    • If the student has NEVER had an EL or Exited EL record:
    • IF student has an English Learners (EL) record where Program Status = EL and Identified Date falls AFTER the current date.
  • Report 1 (Current EL Student)
    • If Program Status = EL

Report 2 (RFEP1 - Reclassified Fluent English Proficient-Exited Year 1) Student is exited <= 1 year

  • Program Status = Exited EL AND
  • Program Exit Date is <=1 year from the current date.
    • Example.A: If Program Exit Date = 09/02/12: the student would report as 2 only if the file was generated between 09/02/12 and 09/01/13.

Report 3 (RFEP2 - Reclassified Fluent English Proficient-Exited Year 2) Student is exited >1 year but <= 2 years.

  • Program Status = Exited EL AND
  • Program Exit Date is >1 year but <= 2 years from the current date.
    • Example.B: If Program Exit Date = 09/02/12: the student would report as 3 only if the file was generated between 09/03/13 and 09/01/14.

Report 4 (RFEP3 - Reclassified Fluent English Proficient-Exited Year 3) Student is exited > 2 years but <= 3 years.

  • Program Status = Exited EL AND
  • Program Exit Date is >1 year but <= 2 years from the current date.
    • Example.C: If Program Exit Date = 09/02/12: the student would report as 4 only if the file was generated between 09/03/14 and 09/02/15.

Report 5 (RFEP4 (Reclassified Fluent English Proficient-Exited Year 4) Student is exited > 3 years but <= 4 years.

  • Program Status = Exited EL AND
  • Program Exit Date is >3 year but <=4 years from the current date.
    • Example.D: If Program Exit Date = 09/02/12: the student would report as 5 only if the file was generated between 09/03/15 and 09/01/16.

Report 6 (RFEP5+ (Reclassified Fluent English Proficient-Exited Year 5+) Student is exited > 4 years

  • Program Status = Exited EL AND
  • Program Exit Date is >4 years from the current date.
    • Example.E: If Program Exit Date = 09/02/12: the student would report as 6 only if the file was generated anytime on or after 09/02/16
O

Student Information > Program Participation > English Learners (EL) > EL > Active EL Record

  • Program Status
  • Identified Date
  • Program Exit Date
  • First Year Monitoring:
  • Second Year Monitoring
  • Third Year Monitoring
  • Fourth Year Monitoring

  • lep.programStatus
  • lep.identifiedDate
  • lep.exitDate
  • lep.firstYearMonitoring
  • lep.secondYearMonitoring
  • lep.thirdYearMonitoring
  • lep.fourthYearMonitoring

lep.programStatus

lep.identifieddate

lep.exitDate

lep.parentDeclined


primaryLearning
DeviceAccess
Descriptor
An indication of whether the primary learning device is shared or not shared with another individual.
  1. Report the Primary Device Access code from the Digital Equity record that is active.
  2. If there is more than one record that is active, report from the record with the latest start date.
  3. If null, report blank.

OStudent Information > Program Participation > State Programs > Digital Equity > Primary Device Access
primaryLearning
DeviceAwayFrom
SchoolDescriptor
The type of device the student uses most often to complete learning activities away from school.
  1. Report the Primary Digital Device code from the Digital Equity record that is active.
  2. If there is more than one record that is active, report from the record with the latest start date.
  3. If null, report blank.

OStudent Information > Program Participation > State Programs > Digital Equity > Primary Digital Device
primaryLearning
DeviceProvider
Descriptor
The provider of the primary learning device.
  1. Report the Primary Learning Device Provider code from the Digital Equity record that is active.
  2. If there is more than one record that is active, report from the record with the latest start date.
  3. If null, report blank.

OStudent Information > Program Participation > State Programs > Digital Equity > Primary Learning Device Provider
loginIdThe login ID for the user; used for security access control interface.
  1.  This is optional, does not report.
O

oldEthnicityDescriptorPrevious definition of Ethnicity combining Hispanic/latino and race 1 - American Indian or Alaskan Native 2 - Asian or Pacific Islander 3 - Black, not of Hispanic origin 4 - Hispanic 5 - White, not of Hispanic origin.
  1.  This is optional, does not report.
ON/AN/A
profileThumbnailFile name for the ProfileThumbnail photograph.
  1.  This is optional, does not report.
ON/AN/A
programParticipations

Key programs the student is participating in or receives services from.

  1.  This is optional, does not report.
O

racesThe general racial category which most clearly reflects the individual’s recognition of his or her community or with which the individual most identifies. The data model allows for multiple entries so that each individual can specify all appropriate races.
  1. See Array section below for data logic for each field.
OCensus> People> Identities> Race/Ethnicity

IdentityRaceEthnicity

and

racethnicity.raceid

sexDescriptorA person's gender.
  • Report as M if Gender is Male
  • Report as F is Gender is Female
  • (Code value from the Descriptor table below)

Note: This must report from the Birth Gender field in the Protected Identity Information.

MCensus > People > Identities > Identity Information > Protected Identity > Birth Genderidentity.Gender
studentCharacteristicsReflects important characteristics of the student’s home situation: Displaced Homemaker, Immigrant, Migratory, Military Parent, Pregnant Teen, Single Parent, and Unaccompanied Youth.
  1. See Array below for logic.
O

studentIdentification
Codes
A coding scheme that is used for identification and record-keeping purposes by schools, social services, or other agencies to refer to a student.
  1. See Array section for reporting logic.
O

indicators

Indicator(s) or metric(s) computed for the student (e.g., at risk) to influence more effective education or direct specific interventions.

  1. See Array section for reporting logic.
O

telephonesThe 10-digit telephone number, including the area code, for the person.
  1. See Array section for reporting logic.
O

tribalAffiliationsAn American Indian tribe with which the student is affiliated.
  1. Report code if selected from Tribal Affiliation. See Array section for more logic.
  2. If null, and a Default Value is set on the data dictionary, report default value entered.
  3. If null and no default, leave blank.
OCensus > People > Demographics > Person Information >  TribeIdentity.tribe
MilitaryFamily
Descriptor

MILITARY FAMILY CODE (207)

Required if family of student is military, valid values in descriptor set.


  1. Report Military Family Code from Student's Enrollment if populated reference the Descriptor table below.
  2. If null, report blank.

OStudent Information> General>Enrollment>State Reporting Fields > Military Family CodeEnrollment.militaryFamily

DentalExamination

Verification

(_ext, NMPED, dentalExamination

Verification

CodeDescriptor)


Upon initial enrollment after July 1, 2021, the LEA must provide if the student’s parent or guardian submitted evidence of student receiving a dental examination or a signed waiver was provided.
  1. If the student was enrolled at any time prior to July 1st 2021, leave null
  2. ONLY if the student does NOT have an enrollment that was active prior to July 1st, 2021 and
    • If the student has a Screenings > Dental > Dental Waiver Date = not null
      1. report WAIVER
    • Else if Dental Waiver date is null AND the student has a Screenings > Dental > Date  = not null 
      1. Report EXAM
    • Else leave null

Note:

  1. If there is more than one dental screening, pull from the screening with the most recent date that is within or before the reporting range.
OStudent Information > Health > General > Screenings

GenderIdentity

Descriptor

(_ext, NMPED, genderIdentity

Descriptor)

Indicates the gender the student identifies with.
  1. If Gender Identity value is different than Birth Gender value:
    • Report as M if Gender is Male
    • Report as F if Gender is Female
    • Report as X if Gender is Non-Binary

O

Census > People > Identities > Identity Information > Protected Identity > Gender Identity


Census > People > Identities > Identity Information > Gender 


Identity.gender

grade09Entry

(_ext, NMPED, grade09Entry)

This field holds the date when a student entered the ninth grade.
  1. Report Date First Entered the 9th Grade.
  2. Else leave null/blank.

OStudent Information > General> Graduation > Date First Entered the 9th GradeGraduation.grade9Date
_etagA unique system-generated value that identifies the version of the resource.
O

Array Data Elements

Click here to expand...

Addresses

Data Element Label

Business Requirement

Business Rules

M, C or O

Data Source GUI Path

Database Field

addressTypeDescriptorReport this address type.
  1. Reports the most current Primary address that is marked as "Mailing"
  2. If more than 1 Primary Address marked as Mailing, report address with most recent Household Membership Start Date
    • Report most recent address by ordering addresses from earliest to most recent based on start date,
      1. if start date is null then assume those are most recent
        1. If multiple addresses exist with the same start date use the address with the highest id
  3. If multiple primary addresses exist and 1 is marked Physical, report a second address with an addressTypeDescriptor of "Physical"
M

HouseholdLocation.mailing

HouseholdLocation.physical


stateAbbreviation
Descriptor
The abbreviation for the state (within the United States) or outlying area in which an address is located.
  1. Reports the State for the address being reported.


MHouseholds> Address Info> Stateaddress.state
apartmentRoomSuiteNumberThe apartment, room, or suite number of an address.
  1. Reports the value entered in Apt field if populated.
OHouseholds> Address Info> Aptaddress.apt
buildingSiteNumberThe number of the building on the site, if more than one building shares the same address.
  1. This is optional, do not report.
O

cityThe name of the city in which an address is located.
  1. Reports the City for the address being reported.
MHouseholds> Address Info> Cityaddress.city
countyFIPSCode5 digit code consisting of the two digit state code followed by the three digit FIPS code for the county.
  1.  This is optional, does not report.
O

doNotPublishIndicator

An indication that the address should not be published.

  1.  This is optional, does not report.
O

latitudeThe geographic latitude of the physical address.
  1.  This is optional, does not report.
O

longitudeThe geographic longitude of the physical address.
  1.  This is optional, does not report.
O

nameOfCountyThe name of the county, parish, borough, or comparable unit (within a state) in which an address is located.
  1.  This is optional, does not report.
O

postalCodeThe five or nine digit zip code portion of an address.
  1. Reports the Zip Code for the address being reported
MHouseholds> Address Info> Zip Codeaddress.zip
streetNumberNameThe street number and street name or post office box number of an address.
  1. Reports Address PO Box + Number + Street + Tag + Prefix + Dir.
MHouseholds>Address Info

address.postOfficeBox

address.number

address.street

address.tag

address.prefix

address.dir

periodsAn unordered collection of student Education Organization Association Address Periods. The time periods for which the address is valid. For physical addresses, the periods in which the person lived at that address.
  1. Reports beginDate as the start Date for the reported address from household location start date.
    • If null, report start date from household membership start date
  2. Reports endDate as the End Date for the reported address if household location end date is populated.
    1. If null, do not report
O

Households> Start Date


Households> End Date


HouseholdMember.startDate

Householdlocation.StartDate


beginDateThe first date the address is valid. For physical addresses, the date the person moved to that address.
  1.  This is optional, does not report.
O


endDateThe last date the address is valid. For physical addresses, this would be the date the person moved from that address.
  1.  This is optional, does not report.
O

Disabilities

Data Element LabelBusiness RequirementBusiness RulesM,C or OData Source GUI PathDatabase Field

disabilityDescriptor  

This descriptor defines a student's impairment.

  1. Report the Ed-Fi code from the Disabilities mapping for the student being reported.  Only report the distinct disabilities from the first 5 disability fields.
  2. If the student has a locked IEP that overlaps the configured year, report the disabilities entered on the IEP if mapped to an Ed-Fi Code.
  3. If the student does not have an eligible IEP but has 1 or more disabilities on their enrollment, report the disabilities if mapped to an Ed-Fi Code.
    1. The enrollment must overlap the configured year.
    2. If the student has more than 1 enrollment, report all distinct disabilities.
  4. If the student does not have an eligible IEP or disabilities on enrollment, report disabilities from the Special Ed State Reporting tab.
    1. State Reporting record must overlap the configured year.
    2. if the student has more than 1 State Reporting record, report all distinct disabilities.
M

Special Ed> Documents> Plan> IEP> Primary Disability, Secondary Disability, Tertiary Disability, Fourth Disability, Fifth Disability

OR

Enrollments> Secondary Disability, Tertiary Disability, Fourth Disability, Fifth Disability

OR

Student Information> Special Ed> General> State Reporting> Primary Disability

planstate.disability1

planstate.disability2

planstate.disability3

planstate.disability4

planstate.disability5

or

enrollment.disability1

enrollment.disability2

enrollment.disability3

enrollment.disability4

enrollment.disability5

or

specialEdState.primary

Disability

disabilityDeterminationSource
TypeDescriptor 

The source that provided the disability determination.

  1.  This is optional, does not report.
O

disabilityDiagnosis A description of the disability diagnosis.
  1.  This is optional, does not report.
O

orderOfDisability The order by severity of student's disabilities: 1- Primary, 2 - Secondary, 3 - Tertiary, etc.
  1. Report the order of disability based on the disability being reported from above.
    1. If Primary Disability, report '1'.
    2. if Secondary Disability, report '2'.
    3. if Tertiary Disability, report '3'.
    4. if Fourth Disability, report '4'.
    5. if Fifth Disability, report '5'.
  2. If the student has the same disability in multiple records from the same source (IEP, Enrollment, State Reporting) and the order is not the same, report the order from the record with the most recent start date.
    1. If the start dates are the same, the system will pick a record to send.
O

designationsWhether the disability is IDEA, Section 504, or other disability designation.
  1. This is optional, do not report.



Electronic Mail

Data Element LabelBusiness RequirementBusiness RulesM, C or O

Data Source GUI Path

Database Field
electronicMailTypeDescriptorThe type of email listed for an individual or organization. For example: Home/Personal, Work, etc.).
  1. The Primary Email address will report as "Home/Personal"
  2. Do not report Secondary Email for students.
M

doNotPublishIndicatorAn indication that the electronic email address should not be published.
  1.  This is optional, does not report.
O

electronicMailAddressThe electronic mail (e-mail) address listed for an individual or organization.
  1. Reports the email address entered for that person.
MCensus> People> Demographics> Emailcontact.email
primaryEmailAddressIndicatorAn indication that the electronic mail address should be used as the principal electronic mail address for an individual or organization.
  1.  This is optional, does not report.
O

Languages

Data Element Label

Business Requirement

Business Rules

M, C or O

Data Source GUI Path

Database Field

languageDescriptor

The language(s) the individual uses to communicate. It is strongly recommended that entries use only ISO 639-3 language codes.

  • Report the Language code from the Home Primary Language saved on the student's current identity record.
    1. Report 00 if null

M

Census> People> Identities> Home Primary Language

identity.homePrimary

Language

usesA description of how the language is used (e.g. Home Language, Native Language, Spoken Language).
  1. If the array is being reported, report languageUseDescriptor as "Home language"
O

Race

Data Element Label

Business Requirement

Business Rules

M, C or O

Data Source GUI Path

Database Field

raceDescriptor 

The general racial category which most clearly reflects the individual's recognition of his or her community or with which the individual most identifies.

  1. Determine the Race/Ethnicity(s) that are checked on the student's current identity record.
    • Use the Identity Race Ethnicity table to determine all of the check boxes checked for the students current identity id.
  2. Report the Ed-Fi Code mapped to the corresponding Race Ethnicity
    1. Report all races if the student has more than 1 selected
  3. Do not report if the person does not have a Race/Ethnicity checked or there is not a corresponding mapping.
MCensus> People> Identities> Race/Ethnicity

IdentityRaceEthnicity

and

racethnicity.raceid

Tribal Affiliations

Data Element LabelBusiness RequirementBusiness RulesM, C or OData Source GUI PathDatabase Field
TribalAffiliationDescriptorAn American Indian tribe with which the staff member is affiliated.
  1. Reports the selected Tribal Affiliation code value.
CCensus> People > Demographics > Person Information > Tribe

Student Characteristics

Data Element LabelBusiness RequirementBusiness RulesM, C or O

Data Source GUI Path

Database Field

Student Characteristic Descriptor

This entity represents an individual for whom instruction, services and/or care are provided in an early childhood, elementary or secondary educational program under the jurisdiction of a school, education agency or other institution or program.
  1. Report from
    Student Characteristic Descriptor for each characteristic based on the requirements below.  Student must have a Student School Association in the configured year to report a characteristic.
M




Plan 504 Indicator
  1. Report the Ed-Fi code value "Section 504" if Plan 504 Indicator  is checked on the student's Enrollment page.
  2. Else, do not report.





Parental Status Code

  • If Parental Status is blank, report NP.
  • Else, report the code value selected.
  • If default is set, reports default.

S = Single Parent, NS = Parent Not Single, NP = Not a Parent 


Student Information> General> Enrollment> State Reporting Fields> Parental StatusEnrollment.parentalStatus


Student is Expecting

  1. Report the Ed-Fi code value "Pregnant" if Student Expecting is checked on the student's Enrollment page.
  2. Else, do not report.

Student Information> General> Enrollment> State Reporting Fields> Student Expecting

Enrollment.studentExpecting





Federal Form 506

  1. Report the Ed-Fi code value "Form 506" if the student has FF 506 checked in Demographics or else do not report.
  2. Do Not Report if Tribe selected is 00.

Census > People > Demographics > Person Information > FF 506

Identity.ff506





Displaced Homemaker
  1. Report the Ed-Fi code value "Displaced Homemaker" if the student is marked Displaced Homemaker
  2. Else, do not report

Student Information>General> Enrollments> State Reporting Fields > Displaced Homemaker

Enrollment.displacedHomemaker



Home Schooled
  1. Report the Ed-Fi code value "Home Schooled" if the student is marked Home Schooled
  2. Else, do not report

Student Information>General> Enrollments > State Reporting Fields > Home SchooledEnrollment.homeSchooled


Foreign Exchange Student

  1. Report the Ed-Fi code value "Foreign Exchange" if Foreign Exchange Student is checked
  2. Else, do not report


Student Information > General > Enrollments > State Reporting Fields > Foreign Exchange Student

Enrollment.foreignExchangeStudent



Gifted Participation

  1. Report the Ed-Fi code value "Gifted" only if the student has an active NM Exceptionality (state reporting) SPED Data Plan where Primary Area of Exceptionality = 3 (gifted only)
  2. Else, do not report.

Student Information > Special Education > General > NM Exceptionality (State Reporting ) SPED Data Plan
  • Participation Start Date
  • Participation End Date
  • SPED Service Level

nmExceptionalityPlan.participationStartDate

nmExceptionalityPlan.participationEndDate

nmExceptionalityPlan.primaryAreaExceptionality


giftedLevelOf
IntegrationDescriptor
This field holds the level of integration that represents the amount of service for GIFTED characteristic students only Valid values are: 1 = Less than 10% of the day (minimum or 'A') 2 = 11% to 49% of the day (moderate or 'B') 3 = 50% of the day or more, but not a full day (extensive or 'C') 4 = Up to a full day or program 3Y/4Y (maximum or 'D')

Level of Integration

  1. Report the value selected in SPED Service Level from NM Exceptionally SPED Data Plan if Gifted Characteristic is present for the reported student
  2. Else, do not report


Student Information > Special Education > General > NM Exceptionality (State Reporting ) SPED Data Plan
  • Participation Start Date
  • Participation End Date
  • SPED Service Level

nmExceptionalityPlan.participationStartDate

nmExceptionalityPlan.participationEndDate

nmExceptionalityPlan.primaryAreaExceptionality


Student Identification Codes

Data Element LabelBusiness RequirementBusiness RulesM, C or O

Data Source GUI Path

Database Field

studentIdentification

SystemDescriptor 

A coding scheme that is used for identification and record-keeping purposes by schools, social services, or other agencies to refer to a student.

  1. Report descriptor = "Student Number" when reporting the Local Student Number.
  2. Report descriptor = 'State' when reporting the Student State ID.
MCensus> People> Demographics>  Local Student Number and/or Student State ID


person.studentnumber

person.stateID

AssigningOrganization
IdentificationCode 
The organization code or name assigning the assessment identification code.
  1. Reports the District Number where the student is enrolled.
  2. Report 'State' when reporting the Student State ID.
 MStudent Information > General> Resource > District Information> Number district.number
IdentificationCode A unique number or alphanumeric code assigned to a student by a school, school system, a state, or other agency or entity.
  1. Reports the Local Student Number.
  2. Reports the Student State ID.
 MCensus>People>Demographics> Local Student Number person.studentNumber

 Indicators

Data Element LabelBusiness RequirementBusiness RulesM, C or OData Source
GUI Path
Database Field
indicatorName 

Indicator(s) or metric(s) computed for the student (e.g., at risk) to influence more effective education or direct specific interventions.

  1. Report the name from the RTI plan when the student has a locked plan that overlaps the reporting year
    • If the plan name changes, a resync will need to be done to update.
  2. If the student has more than 1 plan in the same school year with the same name, report the plan with the most recent start date.
MStudent Information> Response to Intervention> General> Documents > Plan

PlanType.name

Plan.startDate

Plan.endDate

designatedBy The person, organization, or department that made a student designation.
  1.  This is optional, does not report.
O

indicator Indicator or metric computed for the student (e.g., at risk) to influence more effective education or direct specific interventions.
  1. Report the name from the RTI plan.
MStudent Information> Response to Intervention> General> Documents > PlanPlanType.Name
indicatorGroup 

The name for a group of indicators.

  1.  This is optional, does not report.
O

periodsThe time periods for which the indicator was effective.
  1.  This is optional, does not report.
O


beginDate The date when the indicator was assigned or computed.
  1. Report the Plan Start Date.
O

endDate The date the indicator or metric was sunset or removed.
  1. Report the Plan End Date.
O

Telephones

Data Element Label

Business Requirement

Business Rules

M, C, or O

Data Source GUI Path

Database Field

 telephoneNumberTypeDescriptor

The type of communication number listed for an individual or organization.

  1. Reports based on the Phone Number type entered in Campus based on the chart below.
Campus PhoneEd-FI Code
Cell PhoneMobile
Other PhoneHome
Work PhoneWork
PagerOther
M Census> People> Demographics> Personal Contact Information> Other Phone, Work Phone, Cell Phone, Pager
doNotPublishIndicator

An indication that the telephone number should not be published.

  1.  This is optional, does not report.
O

orderOfPriorityThe order of priority assigned to telephone numbers to define which number to attempt first, second, etc.
  1.  This is optional, does not report.
O

telephoneNumber

The telephone number including the area code, and extension, if applicable.

  1. Reports the Phone numbers entered in the Personal Contact Information for that person.
  2. do not report Phone Number is marked as "Private"
  3. If blank, does not report.
MCensus> People> Demographics> Personal Contact Information> Other Phone, Work Phone, Cell Phone, Pager

contact.otherPhone

contact.workPhone

contact.cellPhone

contact.pager

textMessageCapabilityIndicatorAn indication that the telephone number is technically capable of sending and receiving Short Message Service (SMS) text messages.
  1.  This is optional, does not report.
O

Descriptors

Click here to expand...

Address Type Descriptor

Code ValueDescriptionNamespaceShort Description
HomeHomeuri://ed-fi.org/AddressTypeDescriptorHome
MailingMailinguri://ed-fi.org/AddressTypeDescriptorMailing
PhysicalPhysicaluri://ed-fi.org/AddressTypeDescriptorPhysical

Disabilities

Code ValueDescriptionNamespaceShort Description
Autism Spectrum DisordersAutism Spectrum Disordersuri://ed-fi.org/DisabilityDescriptorAutism Spectrum Disorders
Deaf-BlindnessDeaf-Blindnessuri://ed-fi.org/DisabilityDescriptorDeaf-Blindness
Hearing Impairment, including DeafnessHearing Impairment, including Deafnessuri://ed-fi.org/DisabilityDescriptorHearing Impairment, including Deafness
Infant/Toddler with a DisabilityInfant/Toddler with a Disabilityuri://ed-fi.org/DisabilityDescriptorInfant/Toddler with a Disability
Intellectual DisabilityIntellectual Disabilityuri://ed-fi.org/DisabilityDescriptorIntellectual Disability
Medical conditionMedical conditionuri://ed-fi.org/DisabilityDescriptorMedical condition
Mental impairmentMental impairmenturi://ed-fi.org/DisabilityDescriptorMental impairment
Motor impairmentMotor impairmenturi://ed-fi.org/DisabilityDescriptorMotor impairment
Multiple DisabilitiesMultiple disabilitiesuri://ed-fi.org/DisabilityDescriptorMultiple Disabilities
Orthopedic ImpairmentOrthopedic Impairmenturi://ed-fi.org/DisabilityDescriptorOrthopedic Impairment
OtherOtheruri://ed-fi.org/DisabilityDescriptorOther
Other Health ImpairmentOther Health Impairmenturi://ed-fi.org/DisabilityDescriptorOther Health Impairment
Physical DisabilityPhysical Disabilityuri://ed-fi.org/DisabilityDescriptorPhysical Disability
Preschooler with a DisabilityPreschooler with a Disabilityuri://ed-fi.org/DisabilityDescriptorPreschooler with a Disability
Sensory impairmentSensory impairmenturi://ed-fi.org/DisabilityDescriptorSensory impairment
Serious Emotional DisabilitySerious Emotional Disabilityuri://ed-fi.org/DisabilityDescriptorSerious Emotional Disability
Specific Learning DisabilitySpecific Learning Disabilityuri://ed-fi.org/DisabilityDescriptorSpecific Learning Disability
Speech or Language ImpairmentSpeech or Language Impairmenturi://ed-fi.org/DisabilityDescriptorSpeech or Language Impairment
Traumatic Brain InjuryTraumatic Brain Injuryuri://ed-fi.org/DisabilityDescriptorTraumatic Brain Injury
Visual Impairment, including BlindnessVisual Impairment, including Blindnessuri://ed-fi.org/DisabilityDescriptorVisual Impairment, including Blindness

Electronic Mail Type Descriptors

Code ValueDescriptionNamespaceShort Description
Home/PersonalHome/Personaluri://ed-fi.org/ElectronicMailTypeDescriptorHome/Personal
OrganizationOrganizationuri://ed-fi.org/ElectronicMailTypeDescriptorOrganization
OtherOtheruri://ed-fi.org/ElectronicMailTypeDescriptorOther
WorkWorkuri://ed-fi.org/ElectronicMailTypeDescriptorWork

Limited English Proficiency Descriptors

Code ValueDescriptionNamespaceShort Description
LimitedLimiteduri://ed-fi.org/LimitedEnglishProficiencyDescriptorLimited
Limited Monitored 1Limited Monitored 1uri://ed-fi.org/LimitedEnglishProficiencyDescriptorLimited Monitored 1
Limited Monitored 2Limited Monitored 2uri://ed-fi.org/LimitedEnglishProficiencyDescriptorLimited Monitored 2
NotLimitedNotLimiteduri://ed-fi.org/LimitedEnglishProficiencyDescriptorNotLimited

Race Descriptors

Code ValueDescriptionNamespaceShort Description
IAmerican Indian - Alaska Nativeuri://nmped.org/RaceDescriptorAmerican Indian - Alaska Native
AAsian uri://nmped.org/RaceDescriptorAsian 
BBlack - African Americanuri://nmped.org/RaceDescriptorBlack - African American
PNative Hawaiian - Pacific Islander uri://nmped.org/RaceDescriptorNative Hawaiian - Pacific Islander 
CCaucasianuri://nmped.org/RaceDescriptorCaucasian

Sex Descriptors

Code ValueDescritpionNamespaceShort description
MMaleuri://nmped.org/SexDescriptor"Male
FFemaleuri://nmped.org/SexDescriptor"Female


Student Characteristic Descriptors

Code ValueDescriptionNamespaceShort Description
PregnantPregnanturi://nmped.org/StudentCharacteristicDescriptorPregnant
Home SchooledHome Schooleduri://nmped.org/StudentCharacteristicDescriptorHome Schooled
Form 506Form 506uri://nmped.org/StudentCharacteristicDescriptorForm 506
SStudent is a single parenturi://nmped.org/StudentCharacteristicDescriptorStudent is a single parent
NSStudent is a parent, but not singleuri://nmped.org/StudentCharacteristicDescriptorStudent is a parent, but not single
NPStudent is not a parenturi://nmped.org/StudentCharacteristicDescriptorNot A Parent
Section 504Indication of a student who qualified as an individual under Section 504 of the Rehabilitation Acturi://nmped.org/StudentCharacteristicDescriptorIndividual under Section 504 of the Rehabilitation Act
Foreign ExchangeForeign Exchangeuri://nmped.org/StudentCharacteristicDescriptorForeign Exchange
GiftedGifteduri://nmped.org/StudentCharacteristicDescriptorGifted
Displaced HomemakerDisplaced Homemakeruri://nmped.org/StudentCharacteristicDescriptorDisplaced Homemaker

Level Of Integration Descriptors

Code ValueDescriptionNamespaceShort Description
11 = Less than 10% of the day (minimum or \"A\")uri://nmped.org/LevelOfIntegrationDescriptor1 = Less than 10% of the day (minimum or \"A\")
22 = 11% to 49% of the day (moderate or \"B\")uri://nmped.org/LevelOfIntegrationDescriptor2 = 11% to 49% of the day (moderate or \"B\")
33 = 50% of the day or more, but not a full day (extensive or \"C\")uri://nmped.org/LevelOfIntegrationDescriptor3 = 50% of the day or more, but not a full day (extensive or \"C\")
44 = Up to a full day or program 3Y/4Y (maximum or \"D\")uri://nmped.org/LevelOfIntegrationDescriptor4 = Up to a full day or program 3Y/4Y (maximum or \"D\")

Internet Access Type In Residence Descriptors

Code ValueDescriptionNamespaceShort Description
05Satelliteuri://nmped.org/InternetAccessTypeInResidenceDescriptorSatellite
06Dial-upuri://nmped.org/InternetAccessTypeInResidenceDescriptorDial-up
09Unknownuri://nmped.org/InternetAccessTypeInResidenceDescriptorUnknown
10Noneuri://nmped.org/InternetAccessTypeInResidenceDescriptorNone
11Cellularuri://nmped.org/InternetAccessTypeInResidenceDescriptorCellular
12Community Wi-Fiuri://nmped.org/InternetAccessTypeInResidenceDescriptorCommunity Wi-Fi
13Hotspoturi://nmped.org/InternetAccessTypeInResidenceDescriptorHotspot
14Residential Broadbanduri://nmped.org/InternetAccessTypeInResidenceDescriptorResidential Broadband

Internet Performance In Residence Descriptor

Code ValueDescriptionNamespaceShoort Description
01Yes, With No Issues (The student can reliably stream video on their primary learning device without interruption.)uri://nmped.org/InternetPerformanceInResidenceDescriptorYes
02Yes, But Not Consistent (The student can stream video on their primary learning device, but there are interruptions or issues with video quality.)uri://nmped.org/InternetPerformanceInResidenceDescriptorYes, But Not Consistent 
03No (The student cannot reliably stream video on their primary learning device.)uri://nmped.org/InternetPerformanceInResidenceDescriptorNo

Language Descripts

Code ValueDescriptionNamespaceShort Description
00Englishuri://nmped.org/LanguageDescriptoreng
01Spanishuri://nmped.org/LanguageDescriptorspa

Language Use Descriptor

Code ValueDescriptionNamespaceShort Description
Home languageHome languageuri://ed-fi.org/LanguageUseDescriptorHome language

Primary Learning Device Access Descriptor

Code ValueDescriptionNamespaceShort Description
DEDICATEDThe student's primary learning device is not shared with anyone else in the householduri://nmped.org/PrimaryLearningDeviceAccessDescriptorDEDICATED
SHAREDThe student's primary learning device is also used by others in the householduri://nmped.org/PrimaryLearningDeviceAccessDescriptorSHARED

Primary Learning Device Provider Descriptor

Code ValueDescriptionNamespaceShort Description
PersonalThe provider of the primary learning device is the student or guardianuri://ed-fi.org/PrimaryLearningDeviceProviderDescriptorPersonal
SchoolThe provider of the primary learning device is the schooluri://ed-fi.org/PrimaryLearningDeviceProviderDescriptorSchool
OtherThe provider of the primary learning device is not yet defineduri://ed-fi.org/PrimaryLearningDeviceProviderDescriptorOther

Primary Learning Device Away From School Descriptors

Code ValueDescriptionNamepsaceShort Description
01Chromebookuri://nmped.org/PrimaryLearningDeviceAwayFromSchoolDescriptorChromebook
02Desktop Computeruri://nmped.org/PrimaryLearningDeviceAwayFromSchoolDescriptorDesktop Computer
03Laptop Computeruri://nmped.org/PrimaryLearningDeviceAwayFromSchoolDescriptorLaptop Computer
04Tablet - Appleuri://nmped.org/PrimaryLearningDeviceAwayFromSchoolDescriptorTablet - Apple
05Tablet - Windowsuri://nmped.org/PrimaryLearningDeviceAwayFromSchoolDescriptorTablet - Windows
06Tablet - Androiduri://nmped.org/PrimaryLearningDeviceAwayFromSchoolDescriptorTablet - Android
07Tablet - None of Aboveuri://nmped.org/PrimaryLearningDeviceAwayFromSchoolDescriptorTablet - None of Above
08Smartphoneuri://nmped.org/PrimaryLearningDeviceAwayFromSchoolDescriptorSmartphone
09None of the aboveuri://nmped.org/PrimaryLearningDeviceAwayFromSchoolDescriptorNone of the above
10No Deviceuri://nmped.org/PrimaryLearningDeviceAwayFromSchoolDescriptorNo Device

Military Family Descriptor

Code ValueDescriptionNamespaceShort Description
ActiveActiveuri://nmped.org/MilitaryFamilyDescriptorActive
National GuardNational Guarduri://nmped.org/MilitaryFamilyDescriptorNational Guard
ReserveReserveuri://nmped.org/MilitaryFamilyDescriptorReserve
Retired MilitaryRetired Militaryuri://nmped.org/MilitaryFamilyDescriptorRetired Military

Tribal Affiliation Descriptor

Code ValueNamespaceShort Description
00uri://nmped.org/TribalAffiliationDescriptorNot Applicable
01uri://nmped.org/TribalAffiliationDescriptorAcoma
02uri://nmped.org/TribalAffiliationDescriptorCochiti
03uri://nmped.org/TribalAffiliationDescriptorIsleta
04uri://nmped.org/TribalAffiliationDescriptorJemez
05uri://nmped.org/TribalAffiliationDescriptorJicarilla Apache
06uri://nmped.org/TribalAffiliationDescriptorLaguna
07uri://nmped.org/TribalAffiliationDescriptorMescalero Apache
08uri://nmped.org/TribalAffiliationDescriptorNambe
09uri://nmped.org/TribalAffiliationDescriptorNavajo
10uri://nmped.org/TribalAffiliationDescriptorPicuris
11uri://nmped.org/TribalAffiliationDescriptorPojoaque
12uri://nmped.org/TribalAffiliationDescriptorSan Felipe
13uri://nmped.org/TribalAffiliationDescriptorSan Ildefonso
14uri://nmped.org/TribalAffiliationDescriptorOhkay Owingeh (formerly San Juan)
15uri://nmped.org/TribalAffiliationDescriptorSandia
16uri://nmped.org/TribalAffiliationDescriptorSanta Ana
17uri://nmped.org/TribalAffiliationDescriptorSanta Clara
18uri://nmped.org/TribalAffiliationDescriptorSanto Domingo/Kewa
19uri://nmped.org/TribalAffiliationDescriptorTaos
20uri://nmped.org/TribalAffiliationDescriptorTesuque
21uri://nmped.org/TribalAffiliationDescriptorZia
22uri://nmped.org/TribalAffiliationDescriptorZuni
23uri://nmped.org/TribalAffiliationDescriptorOther

Student Identification System Descriptors

Code ValueDescriptionNamespaceShort Description
StateThe state identification system for students that assigns a state ID to each student.uri://ed-fi.org/StudentIdentificationSystemDescriptorState
State NumberA category of IDs often provided to enable students and others to remember and use in daily operations. If none exists, the Student Number system is generally equivalent to the District system.uri://ed-fi.org/StudentIdentificationSystemDescriptorState Number
DistrictThe student identification system for the student at the district level, generally managed by the district student information system, and the one that assigns the principal IDs used to join student data for district operation.uri://ed-fi.org/StudentIdentificationSystemDescriptorDistrict

Gender Identity Descriptor

Code ValueDescriptionNamespaceShort Description
MMaleuri://nmped.org/GenderIdentityDescriptorMale
FFemaleuri://nmped.org/GenderIdentityDescriptorFemale
XNon-Binaryuri://nmped.org/GenderIdentityDescriptorNon-Binary

Telephone Type Descriptors

Code ValueDescriptionNamespaceShort Description
Emergency 1Emergency 1uri://ed-fi.org/TelephoneNumberTypeDescriptorEmergency 1
Emergency 2Emergency 2uri://ed-fi.org/TelephoneNumberTypeDescriptorEmergency 2
FaxFaxuri://ed-fi.org/TelephoneNumberTypeDescriptorFax
HomeHomeuri://ed-fi.org/TelephoneNumberTypeDescriptorHome
MobileMobileuri://ed-fi.org/TelephoneNumberTypeDescriptorMobile
OtherOtheruri://ed-fi.org/TelephoneNumberTypeDescriptorOther
UnlistedUnlisteduri://ed-fi.org/TelephoneNumberTypeDescriptorUnlisted
WorkWorkuri://ed-fi.org/TelephoneNumberTypeDescriptorWork