Nevada Enrollments

Tool Search: Enrollments

The Enrollment tool displays all occurrences of a student’s enrollment in the district. Because this is a historical view, this list could be long.

By default, enrollments are first sorted by grade level and sorted by enrollment start date second. To reorder the list of enrollments, click the blue headers in the Enrollments Editor list. The list of enrollments can be sorted by Grade, Calendar, Start Date, or End Date.

See the core Enrollments article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Enrollment records.

General Enrollment Information

Under General Enrollment Information, both the Start and End Status fields are unique to the state of Nevada. Nevada reporting also relies heavily on Service Type when populating reports. These fields are further described below.  All other fields in General Enrollment Information do not require unique, state-specific data. However, many of these fields are required and data entry in these fields is necessary. For more information on these fields, see the Enrollments page.

Image of the General Enrollment Information Editor.General Enrollment Information Editor

Local Start Status and Start Date

Start Status indicates the reason for beginning the student enrollment, whether entering the school or district or continuing on from another grade. When creating an enrollment for a student, students must have a Start Date and a Start Status. An enrollment cannot be saved without an entry in these fields.

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The Start Status Codes listed here are from a state-defined list. See your district administrator if your list varies from the list provided here.
CodeStart Status DescriptionDoes Start Status Report?Definition
E1First Entry in a school for the current school yearYesApply to a student's first enrollment for the current school year
E3PK w/o IEP or <3 yrs; other non-PCFP-funded not specified in other code; adult program; w/o full loadNoPre K students without an IEP; any other non-PCFP (Pupil-Centered Funding Plan) funded students not specified in another code; students in an Adult Program or without a full academic load (5th Yr Seniors)
E4Part Time enrollment for a homeschool student, incl.those under compulsory age for attendanceNo

Part-Time enrollment for a home-school student.

E5Part Time enrollment for a private school studentNo

Part-Time enrollment for a private-school student.

E6Part Time enrollment for a charter school studentNo

Part-Time enrollment for a charter-school student.

E7Student living out-of-state and attending a Nevada schoolNoStudent who lives out-of-state but attends school in your district
E8Student living in Nevada attending school out-of-state
Yes
Student who lives in NV attends school out-of-state
E9Student resides in another Nevada District and attends online courses, full-timeYesThis student resides in another NV district, but attends online classes, full-time, in your district
E10Student resides in another Nevada District and attends online courses, part-timeNoStudent resides in another NV district, but attends online classes, part-time, in your district
E11Out-of-district service in a State-approved/reimbursed facility providing educational service
Yes
Student receives services in a State-approved / reimbursed facility located outside of the district boundary.
E12Expelled student, but still enrolled solely for SPED services
No
Pending additional information from state of Nevada
H3Student under the age of 18 enrolled in an Adult Program for HSE purposes onlyNo

Allows districts to track a student who is under the age of 18 and is enrolled in a High School Equivalency Program.

R2

Full-time re-enrollment in same school in same school year (student's previous Start Status was E1)

Yes

Applies to students re-enrolling in the same school in the same year. (Only for use with students who were originally coded E1)

RCReal Concurrent Enrollment
No
Student is attending two in-district sites, enrolled primarily at one level and concurrently attending at a higher grade level

Local End Status and End Date

End Status indicates the reason for ending the enrollment, such as leaving the school or moving to another grade. All students with an end-dated enrollment must also have an End Status assigned to the end-dated enrollment. Users are not allowed to save an end-dated enrollment without an assigned End Status.  However, this condition does not apply if the No Show checkbox is marked. If the No Show checkbox is marked, you can enter an End Status without an End Date.   

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CodeEnd Status DescriptionDefinition
W1A
To enroll in the same school or a program within the same school, include. another grade level/trackPupil is withdrawn to enroll in the same school, or a program within the same school, including another grade level or track
W1A1 Completed school year (end of school year rollover, except for graduates) Student completed school year. This code is only used by IS support staff for the final withdrawal code for the year. W/D date is the last day of the school calendar.
W1B
To enroll in another school in the same district or under the same charterPupil is withdrawn to enroll in another school, other than a charter school, in the same district
W1CTo enroll in a district-sponsored charter school within the same districtPupil is withdrawn to enroll in a district-sponsored charter school.
W2A
To enroll in a different Nevada district (includes university school)Pupil is withdrawn to enroll in a different district in NV.  (Includes University schools.)
W2B
To enroll in a Nevada private schoolPupil is withdrawn to enroll in private school in NV
W2C
To receive instruction as a home-schooled student (not part of public education)Pupil is withdrawn to receive instruction as a homeschooled student
W2D
To enroll in a school in another statePupil is withdrawn to enroll in a school in another state
W2E
To enroll in a school in another countryPupil is withdrawn to enroll in a school in another country
W2F
To enroll in a State Public Charter School Authority school

Pupil is withdrawn to enroll in a State Public Charter School Authority school

W2GTo enroll in an ed. program for adults or other diploma program not within the same school districtPending additional information from state of Nevada
W2HTo enroll in a district-sponsored charter school in a different Nevada districtPending additional information from state of Nevada
W3A Not known to be receiving K-12 educational services: withdrawn by the pupil, parent, or guardian

Pending additional information from state of Nevada

W3B
Not known to be receiving K-12 educational services: student exceeds max age for public educationWithdraw pupil who will not be receiving K-12 Educational Services. Student exceeds maximum age for public education
W3C1 Not known to be receiving K-12 educational services: permanent expulsionWithdraw pupil who will not be receiving K-12 Educational Services. Permanent Expulsion
W3C2Not known to be receiving K-12 educational services: disciplinary or other eligibility reasonsWithdraw pupil who will not be receiving K-12 Educational Services. Disciplinary or other eligibility reasons
W3C3 Not known to be receiving K-12 educational services: incarcerationWithdraw pupil who will not be receiving K-12 Educational Services. Incarceration
W3D1 To enroll in an ed. program for adults or other non-diploma program: HSE examWithdraw pupil to enroll in an educational program for adults or other program which does not offer a diploma. High School Equivalency (HSE) exam.
W3D2 To enroll in an ed. program for adults or other non-diploma program: vocational or technical

Withdraw pupil to enroll in an educational program for adults or other program which does not offer a diploma. Vocational or Technical

W3E1 As a result of absence: 10 consecutive school days if whereabouts are unknownWithdraw pupil as a result of absence. Ten consecutive school days and whereabouts are unknown.
W3E2 As a result of absence: 20 consecutive school days (no matter the reason)Withdraw pupil as a result of absence. Twenty consecutive school days and expected date of return is not known.
W3E3 Unexplained absence: did not return on expected date (not out of the country)Did not return on expected date, not out of country.
W3E4 Runaway: 10 days whereabouts unknown
Runaway 10 days whereabouts unknown. Student whereabouts unknown and the event to DF number is entered into the comment section in IC.
W3E5 Did not return next school year: reason unknownDid not return next school year and reason unknown. 
W3F
Student completed 12 grades (grad, early grad, or non-grad)Student completed 12 grades.  Grad, Early Grad or Non-Grad.
W3HNot known to be receiving K-12 educational services: physical or mental long-term conditionPending additional information from state of Nevada
W4A
As a result of deathWithdraw pupil as a result of death.
W4B
As a result of student being under the compulsory age of 7 years

Withdraw pupil as a result of student being under the compulsory age of 7.

W4D
Upon completion of a course/program/activity
Withdraw pupil upon completion of a course/program/activity (Homeschool, Private, Charter or Adult Schools only).

No Show

A No Show student is defined as a student who is enrolled in a future calendar, but does not return as expected when school begins; regardless if the reason is known.

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Service Type

The Service Type is used to indicate the type of enrollment and the intended service the student receives. Service Types include: (P) Primary, (S) Partial, and (N) Special Ed Services.

Be aware that most Nevada extracts report students based on specific Service Types.

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To ensure you are assigning the proper service types to enrollments, please see your state documentation for more information.

Service Types

CodeDescriptionNotes
PPrimaryThis type of enrollment is a student's main enrollment. This is the school the student attends all or most of the time. System settings determine whether a student can have multiple active primary enrollments at one time.
SPartial

A partial enrollment indicates a student attends a school part of the time. One example might be a middle school student who attends a high school class and has a partial enrollment at the high school.

NSpecial Ed Services

A Special Education enrollment indicates the student ONLY attends the school to receive special educations service.

Reports:

These reports populate using ONLY P: Primary enrollments:

These reports populate using BOTH P: Primary  or S: Secondary enrollments:

These reports do NOT consider Service Type when populating the extracts:

State Reporting Fields

Data entries made in the State Reporting Fields section of the Enrollments tool are unique to the state of Nevada and may directly affect the way students are reported to the state department of education.

Updates to State Reporting fields will overwrite previously entered data. To preserve this historical information, create a new Enrollment record when changes are needed. Deleting an Enrollment record is NOT recommended.

State Reporting Fields Editor Gifted Served

The Gifted Served checkbox indicates if a gifted student is receiving a minimum of 150 minutes, per week, of services from a certified instructor. The Gifted Served designation is not included in a student's data in the Enrollment Roll Forward process. This status should be reviewed and updated with each new enrollment.

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Database Location:

EnrollmentNV.giftedServed

Reports:

GATE Report

Gifted and Talented Identified Date and Gifted Status

The Gifted and Talented Identified Date field is used to enter the date on which the student was identified as Gifted and Talented while the Gifted Status field indicates the specific gifted label for the student.   

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Database Location:

Gifted and Talented Identified Date: Enrollment.highlyGiftedTalentedDate

Gifted Status: EnrollmentNV.giftedStatus

Notes:

Identifying a student as Gifted and Talented provides funding for the education of students who qualify for Gifted and Talented Education (GATE) programs. Only students who have been identified through annual State-approved assessment/processes are eligible. 

Reports:

  • The GATE Report only reports students identified as GT (Gifted and Talented) or HG (Highly Gifted and Talented).
  • The Gifted and Talented Date must be within the Start and End Date of the calendar being reported in order for the student to report.
  • The Gifted and Talented Date must be BEFORE the Effective Date set in the Extract Editor in order for the student to report. If the date occurs after the set Effective Date, the student will not report

Served by Cert Teacher

The Served by Cert Teacher checkbox indicates if a gifted student's services are taught by a certified teacher. The Served by Cert Teacher designation is not included in a student's data in the Enrollment Roll Forward process. This status should be reviewed and updated with each new enrollment.

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Database Location:

Enrollment.servedByCertTeacher

Reports:

GATE Report

Variance Date and Code

For students who would like to attend a school not associated with their home address they must request a variance to attend another school. If the variance is approved, a Date of Variance and a Variance Code must be entered for these students.  The Variance Date and Code are used only for district-tracking purposes and are not used for state reporting.  

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Database Location:

Variance Date: EnrollmentNV.varianceDate

Variance Code: EnrollmentNV.varianceCode

1st, 2nd, and 3rd Grade Config fields

The 1st, 2nd, and 3rd Grade Configurations.  The 1st, 2nd, and 3rd Grade Config fields are used only for district-tracking purposes and are not used for state reporting.  

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Database Location:

1st Grade Config: Enrollment.firstGradeConfig

2nd Grade Config: Enrollment.secondGradeConfig

3rd Grade Config: Enrollment.thirdGradeConfig

Class Sized Reduction

Class Sized Reduction aims to reduce the pupil-to-teacher ratio in schools. This measure focuses primarily on early elementary education. This field is  used only for district-tracking purposes and is not used for state reporting.  

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Database Location:

Enrollment.classSizedReduction

Resident District

The school district in which the student resides.

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Database Location:

Enrollment.residentDistrict

Reports:

ADE Reports

Attending School

The school code of the school the student is currently attending. This field is used only for district-tracking purposes and is not used for state reporting. 

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Database Location:

Enrollment.attendingSchool

Foster

Mark this option if the student is in foster care. This field is used only for district-tracking purposes and is not used for state reporting. 

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Database Location:

Enrollment.foster

Alternate Assessment 

Mark this option for students taking the Alternate Assessment. The AA assesses student academic performance on Nevada Content Standards through direct observation of specific tasks linked to a specific academic skill aligned to grade level content. Students must meet strict criteria requirements in order to be assessed with the AA.     

This field is used only for district-tracking purposes and is not used for state reporting.     

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Database Location:

Enrollment.alternativeAssessment

Special Ed Fields

Classic View: Student Information > General > Enrollments > Special Ed Fields

The Special Ed Fields provide users with a student's special ed status, primary and secondary disabilities, and student placement. Users are also able to enter a Special Ed Exit Date and Exit Reason. The fields that are grayed out are synced directly from the corresponding fields in the Student's IEP (Student Information > Special Ed > General > Documents).  For more information on these fields, see the Special Education section of the Enrollments article.

To ensure that Special Ed settings properly report, be sure the IEP is locked.

Special Ed Fields Editor

Special Ed Status

A read-only view of the student's Special Ed Status. This field is populated by the Special Ed Status field in the Enrollment Status section of the NV SPED Data Plan. This field will only report the Special Ed Status if the SPED Data Plan is locked.

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Database Location:

planstate.specialEdStatus

Primary Disability

A read-only view of the student's Primary Disability. This field is populated by the Primary Disability field in the Enrollment Status section of the NV SPED Data Plan. This field will only report the Primary Disability if the SPED Data Plan is locked.

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Database Location:

planstate.disability1

Secondary Disability

This field provides a read-only view of the student's Secondary Disability. This field is populated by the Secondary Disability field in the Enrollment Status section of the NV SPED Data Plan. This field will only report the Secondary Disability if the SPED Data Plan is locked.

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Database Location:

planstate.disability2

Student Placement

This field is read-only and is populated by the Federal Placement Code field in the Placement editor of the NV SPED Data Plan or IEP. This field only reports the Special Ed Setting when the SPED Data Plan or IEP is locked.

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Database Location:

planstate.specialEdSetting

Special Ed Exit Date

The Special Ed Exit Date indicates the day on which the student stopped receiving Special Ed Services. 

The Special Ed Exit Date is independent of a student's IEP and can reflect very different data. When entering information here, be sure to understand the impact this data will have on reporting.

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Database Location:

Enrollment.spedExitDate

Notes:

Be aware that an entry in the Special Ed Exit Date is often necessary in order for students to properly report.

Reports:

Special Ed Exit Reason

The Special Ed Exit Reasons field allows users to select the reason for the student's exit from receiving special ed services.

The Special Ed Exit Reason is independent of a student's IEP and can reflect very different data. When entering information here, be sure to understand the impact this data will have on reporting.

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Database Location:

Enrollment.spedExitReason

Reports:

SPED Exit Report