Texas Enrollments

Tool Search: Enrollments

The Enrollment tool displays all occurrences of a student’s enrollment in the district. Because this is an historical view, this list could be long.

By default, enrollments are first sorted by grade level and sorted by enrollment start date second. To reorder the list of enrollments, click the blue headers in the Enrollments Editor list. The list of enrollments can be sorted by Grade, Calendar, Start Date or End Date.

General Enrollment Information

Under General Enrollment Information, both the Start and End Status fields are unique to the state of Texas. Texas reporting also relies heavily on Service Type when populating reports. These fields are further described below.  All other fields in General Enrollment Information do not require unique, state-specific data. However, many of these fields are required and data entry in these fields is necessary. For more information on these fields, see the Enrollments page. 

Image of the General Enrollment Information Editor.General Enrollment Information Editor

Start Status and Start Date

Start Status indicates the reason for beginning the student enrollment, whether entering the school or district or continuing on from another grade. When creating an enrollment for a student, students must have a Start Date and a Start Status. An enrollment cannot be saved without an entry in these fields. 

In Texas, the Start Status field is not used, or recognized, in state reporting. Please be aware that a selection made in this field does NOT affect state reporting in any way. 

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Start Status Database Location:

Enrollment.startStatus

Start Status Ad Hoc Inquiries: 

Student > Demographics > startStatus

Student > Learner > Active Enrollment > Core elements > startStatus

Student > Learner > Active Enrollment > State Reporting elements > ADA History Record > startStatus

Student > Learner > All Enrollments > Core elements > startStatus

Student > Learner > All Enrollments > State Reporting elements > ADA History Record > startStatus

Student > Learner > Enrollment History > startStatus

Start Date Database Location:

Enrollment.startDate

Start Date Ad Hoc Inquiries:

Student > Demographics > startDate

Student > Learner > Active Enrollment > Core elements > startDate

Student > Learner > Active Enrollment > State Reporting elements > ADA History Record > startDate

Student > Learner > All Enrollments > Core elements > startDate

Student > Learner > All Enrollments > State Reporting elements > ADA History Record > startDate

Student > Learner > Enrollment History > startDate

End Status and End Date

The End Status indicates the reason a prior year student in grade 7-12 has not enrolled in the district during the current school year. All students with an end-dated enrollment must also have an End Status assigned to the end-dated enrollment. Users are not allowed to save an end-dated enrollment without an assigned End Status.  However, this condition does not apply if the No Show checkbox is marked. If the No Show checkbox is marked, you can enter an End Status without an End Date.   

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CodeEnd Status DescriptionDoes End Status Report?Definition
01
Graduated-Campus within Dist or CharterYesStudent graduated from a campus in this district or charter
03DiedYesStudent died while enrolled in school or during the summer break after completing the prior school year
16
Return to Home Country OR Emigrate to Another CountryYesStudent withdrew from/left school to return to family’s home country
24College, Pursue Assocs or Bachelors DegreeYesStudent withdrew from/left school to enter college and is working towards an Associate’s or Bachelor’s degree
60
HomeschoolingYesStudent withdrew from/left school for home schooling
66
Removed-Child Protective ServicesYesStudent was removed by Child Protective Services (CPS) and the district has not been informed of the student’s current status or enrollment
78
Expelled for Offense, Cannot ReturnYesStudent was expelled under the provisions of TEC 37.007 and cannot return to school
81
Enroll in TX Private SchoolYesStudent withdrew from/left school to enroll in a private school in Texas
82
Enroll in School Outside TexasYesStudent withdrew from/left school to enroll in a public or private school outside Texas
83
Withdrawn By District; Not Entitled to EnrollmentYesStudent was attending and was withdrawn from school by the district when the district discovered that the student was not entitled to enrollment in the district because:
  • the student was not a resident of the district,
  • was not entitled under other provisions of TEC 25.001 or as a transfer student, or
  • was not entitled to public school enrollment under TEC 38.001 or a corresponding rule of the Texas Department of State Health Services because the student was not immunized.
85Graduated outside Texas-Returned-Left AgainYesStudent graduated outside Texas before entering a Texas public school, entered a Texas public school and left again
86GED outside TXYesStudent received a GED outside Texas, returned to school to work toward the completion of a high school diploma, and then left; or, student earned GED outside Texas after leaving Texas public schools
87Enroll in University High School Diploma ProgramYesStudent withdrew/left school to enroll in the Texas Tech University ISD High School Diploma Program or University of Texas at Austin High School Diploma Program
88Court Ordered to GED ProgramYesStudent was ordered by a court to attend a GED program and has not earned a GED certificate
89Incarcerated as an adultYesStudent is incarcerated in a state jail or federal penitentiary as an adult or as a person certified to stand trial as an adult
90Grad from another state/Military studentYesGraduated from another state under provisions of the Interstate Compact on Educational Opportunity for Military Children
98OtherYesStudent was not enrolled within the school-start window for a reason not listed, student dropped out, or reason for leaving is unknown
99
Transferred to another districtNo  Student has transferred to another district within the state of TX. A student who transfers to another district within the state of TX and is assigned an End Status of 99 is not considered a leaver and, therefore, does not report as a leaver 

End Status Database Location: 

Enrollment.endStatus

End Status Ad Hoc Inquiries: 

Student > Demographics > endStatus

Student > Learner > Active Enrollment > Core elements > endStatus

Student > Learner > Active Enrollment > State Reporting elements > ADA History Record > endStatus

Student > Learner > All Enrollments > Core elements > endStatus

Student > Learner > All Enrollments > State Reporting elements > ADA History Record > endStatus

Student > Learner > Enrollment History > endStatus

End Date Database location:

Enrollment.endDate

End Date Ad Hoc Inquiries:

Student > Demographics > endDate

Student > Learner > Active Enrollment > Core elements > endDate

Student > Learner > Active Enrollment > State Reporting elements > ADA History Record > endDate

Student > Learner > All Enrollments > Core elements > endDate

Student > Learner > All Enrollments > State Reporting elements > ADA History Record > endDate

Student > Learner > Enrollment History > endDate

Reports: 

TSDS Student Enrollment Interchange

No Show

A no show student is defined as a student who is enrolled in the school but never attends class and does not officially withdraw from the school. These enrollment records are ended after a certain number of school days, depending on district and/or state policy.

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Withdrawal Date

The Withdrawal Date field is used to enter the official date of the student's formal withdrawal from the school. This field should only be filled in if the student formally withdraws from the school.

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Database Location:

Enrollment.withdrawDate

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Core elements > withdrawDate

Student > Learner > All Enrollmenst > Core elements > withdrawDate

Notes:

The Exit Date is the student's last day of attendance. The Withdrawal Date cannot be the same as the Exit Date and typically occurs one calendar day after the Exit Date.

Reports:

TREx Extract

Service Type

The Service Type is used to indicate the type of enrollment and the intended service the student receives. Service Types include: (P) Primary, (S) Partial, and (N) Special Ed Services.

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To ensure you are assigning the proper service types to enrollments, please see your state documentation for more information.

CodeDescriptionNotes
Service Types
PPrimaryThis type of enrollment is a student's primary enrollment. This is the school the student attends all or most of the time. System settings determine whether a student can have multiple active primary enrollments at one time.
SPartial

A partial enrollment indicates a student attends a school part of the time. One example might be a middle school student who attends a high school class and has a partial enrollment at the high school.

NSpecial Ed Services

A Special Education enrollment indicates the student ONLY attends the school to receive special educations services.

Database Location:

Enrollment.serviceType

Ad Hoc Inquiries:

Student > Demographics > serviceType

Student > Learner > Active Enrollment > Core elements > serviceType

Student > Learner > Active Enrollment > State Reporting elements > ADA History Record > serviceType

Student > Learner > All Enrollments > Core elements > serviceType

Student > Learner > All Enrollments > State Reporting elements > ADA History Record > serviceType

Student > Learner > Enrollment History > serviceType

These reports populate using ONLY P: Primary enrollments:

State Reporting Fields

Data entries made in the State Reporting Fields section of the Enrollments tab are unique to the state of Texas and may directly affect the way students are reported to the state department of education.

Updates to State Reporting fields will overwrite previously entered data. To preserve this historical information, create a new Enrollment record when changes are needed. Deleting an Enrollment record is NOT recommended.

Image of the State Reporting Enrollment Editor.State Reporting Enrollment Editor

State Exclude

Excludes a student from reporting on all Texas state reporting extracts.

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Database Location:

Enrollment.stateExclude 

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting elements > stateExclude

Student > Learner > All Enrollments > State Reporting elements > stateExclude

Notes:

Be aware that some reports may not recognize State Exclude preferences. Some reports may specify to include all enrollments, even enrollments marked as State Exclude. In that case, the enrollment would report in that specific report regardless of what is selected in the State Exclude checkbox.

Reports: 

The following reports will exclude an enrollment if the State Exclude checkbox is marked: 

As-of-status

The As-of-Status allows users to enter a student's current status as of the current snapshot reporting date. The as-of-status is taken at different times of the year and determines the reporting status for multiple other state reporting fields. 

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CodeDescriptionDefinition
AEnrolled prior school year, not in current yearStudent was enrolled in the district during the prior school year but has never enrolled in the district during the current year
BEnrolled within SSW, on fall as-of-dateStudent was enrolled in the district within the school-start window and was enrolled in the district on the fall as of date
CEnrolled within SSW not on fall as-of-dateStudent was enrolled in the district within the school-start window and was not enrolled in the district on the fall as of date
DEnrolled prior year, not w/in SSW, on as-of dateStudent was enrolled in the district in the prior school year, was not enrolled in the district within the school-start window in the current school year and was enrolled in the district on the fall as of date in the current school year
EEnrolled prior year, w/in SSW, not on as-of dateStudent was enrolled in the district in the prior school year, was enrolled in the district in the current year but not within the school-start window and not on the fall as of date
FNo prior year, not w/in SSW, on as-of dateStudent was not enrolled in the district in the prior school year, was not enrolled in the district within the school-start window in the current school year and was enrolled in the district on the fall as of date in the current school year
GNo prior year, w/in SSW, not on as-of dateStudent was not enrolled in the district in the prior school year, was enrolled in the district in the current year but not within the school-start window and not on the fall as of date
HEnrolled on the final day of the school yearStudent was enrolled in the district on the final day of the school year
IEnrolled during the year, not on final dayStudent was enrolled in the district at some time during the year, but not on the final day of the school year
XAll students in grades EE-06For all students in grades EE-06

Database Location:

Enrollment.asOfStatus 

Ad Hoc inquiries:

Student > Learner > State Localized Elements > asOfStatus

Student > Learner > All Enrollments > State Localized Elements > asOfStatus

Reports:

It is important to note that while the As-of-status is not always directly reported, it does impact the way fields are reported in the following reports:

Please see documentation for these reports to understand how this status affects the reporting of various enrollment fields.

SSI Promotion

The Student Success Initiative (SSI) indicates whether the student was promoted or retained.

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CodeDescriptionDefinition
03Promoted Grade 5 Unsatisfactory Reading Assessment5th grade student in previous school year did not perform satisfactorily on the Reading Assessment Instrument and is promoted to 6th grade or higher in current school year by decision of his or her Grade Placement Committee even though the student did not meet the SSI requirements (for students enrolled in 5th grade in 2004-2005 and thereafter)
04Retained Grade 5 Unsatisfactory Reading Assessment5th grade student in previous school year did not perform satisfactorily on the Reading Assessment Instrument and is retained in 5th grade in current school year because SSI requirements were not met (for students enrolled in 5th grade in 2004-2005 and thereafter)
05Promoted Grade 5 Unsatisfactory Math Assessment5th grade student in previous school year did not perform satisfactorily on the Mathematics Assessment Instrument and is promoted to 6th grade or higher in current school year by decision of his or her Grade Placement Committee even though the student did not meet the SSI requirements (for students enrolled in 5th grade in 2004-2005 and thereafter)
06Retained Grade 5 Unsatisfactory Math Assessment5th grade student in previous school year did not perform satisfactorily on the Mathematics Assessment Instrument and is retained in 5th grade in current school year because SSI requirements were not met (for students enrolled in 5th grade in 2004-2005 and thereafter)
07Promoted Grade 5 Unsatisfactory Reading & Math5th grade student in previous school year did not perform satisfactorily on the Reading And Mathematics Assessment Instruments and is promoted to 6th Grade or higher in current school year by decision of his or her Grade Placement Committee even though the student did not meet the SSI requirements (for students enrolled in 5th grade in 2004-2005 and thereafter)
08Retained Grade 5 Unsatisfactory Reading & Math5th grade student in previous school year did not perform satisfactorily on the Reading And Mathematics Assessment Instruments and is retained in 5th grade in current school year because SSI requirements were not met (for students enrolled in 5th grade in 2004-2005 and thereafter)
09Promoted Grade 8 Unsatisfactory Reading Assessment8th grade student in previous school year did not perform satisfactorily on the Reading Assessment Instrument and is promoted to 9th grade or higher in current school year by decision of his or her Grade Placement Committee even though the student did not meet the SSI requirements (for students enrolled in 8th grade in 2007-2008 and thereafter)
10Retained Grade 8 Unsatisfactory Reading Assessment8th grade student in previous school year did not perform satisfactorily on the Reading Assessment Instrument and is retained in 8th grade in current school year because SSI requirements were not met (for students enrolled in 8th grade in 2007-2008 and thereafter)
11Promoted Grade 8 Unsatisfactory Math Assessment8th grade student in previous school year did not perform satisfactorily on the Mathematics Assessment Instrument and is promoted to 9th grade or higher in current school year by decision of his or her Grade Placement Committee even though the student did not meet the SSI requirements (for students enrolled in 8th grade in 2007-2008 and thereafter)
12Retained Grade 8 Unsatisfactory Math Assessment8th grade student in previous school year did not perform satisfactorily on the Mathematics Assessment Instrument and is retained in 8th grade in current school year because SSI requirements were not met (for students enrolled in 8th grade in 2007-2008 and thereafter)
13Promoted Grade 8 Unsatisfactory Reading & Math8th grade student in previous school year did not perform satisfactorily on the Reading And Mathematics Assessment Instruments and is promoted to 9th grade or higher in current school year by decision of his or her Grade Placement Committee even though the student did not meet the SSI requirements (for students enrolled in 8th grade in 2007-2008 and thereafter)
14Retained Grade 8 Unsatisfactory Reading & Math8th grade student in previous school year did not perform satisfactorily on the Reading And Mathematics Assessment Instruments and is retained in 8th grade in current school year because SSI requirements were not met (for students enrolled in 8th grade in 2007-2008 and thereafter)

Database Location:

Enrollment.ssiPromotion 

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > ssiPromotion

Student > Learner > All Enrollments > State Localized elements > ssiPromotion

Notes:

This data must be reported for students who meet specific criteria; please refer to your state documentation to determine students to which this option applies.

Reports:

TSDS Student Interchange

Attribution Code

The Attribution Code is required for students who attend a school that is different from their home school district. This selection indicates where to attribute funding for the student.

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CodeDescriptionDefinition
00No attribution Student attends assigned district
01Charter

Student attends an open enrollment charter school

02JJAEP

Student is served in a Juvenile Justice Alternative Education Program (JJAEP)

03PEG

Student attends school in the district through a Public Education Grant (PEG)

06Transfer between districts

Student attends school by means of a transfer between school districts

07Lives out-of-state

Student attends school in the district but lives outside the boundaries of the state of Texas and, therefore, is not an inter-district transfer

10Texas School for the Deaf (TSD)

Student is served by the Texas School for the Deaf as a parent referral

12Private School: Special Ed

Indicates a student with a disability enrolled by their parent(s) in a private school (including a home school) but who receives special education and/or related services from the public school district under an Individualized Services Plan (ISP)

21RTF Court Ordered Not Assigned to DistrictResidential Treatment Facility (RTF) by court order, not regularly assigned to the district: Student lives in the district boundaries while being served in the facility but prior to placement in the facility, student lived outside the boundaries of the district and was not regularly assigned to the district. The student is being served in the district because the student is in a residential treatment facility. The student was court-ordered into the facility
22RTF Court Ordered Assigned to DistrictResidential Treatment Facility (RTF) by court order, regularly assigned to the district: Student is regularly assigned to the district and is being served in a residential treatment facility. The student was court-ordered into the facility
23RTF Not Court Ordered Not Assigned to DistrictResidential Treatment Facility (RTF) not by court order, not regularly assigned to the district: Student lives in the district boundaries while being served in the facility but prior to placement in the facility, student lived outside the boundaries of the district and was not regularly assigned to the district. The student is being served in the district because the student is in a residential treatment facility. The student was not court-ordered into the facility
24RTF Not Court Ordered Assigned to DistrictResidential Treatment Facility (RTF) not by court order, regularly assigned to the district: Student is regularly assigned to the district and is being served in a residential treatment facility. The student was not court-ordered into the facility
25TJJD Court Ordered Not Assigned to DistrictTexas Juvenile Justice Department facility (TJJD) by court order, not regularly assigned to the district: Student lives in the district boundaries while being served in the facility but prior to placement in the facility, student lived outside the boundaries of the district and was not regularly assigned to the district. The student is being served in the district because the student is in a county run juvenile justice facility or state-run juvenile justice facility. These may be pre-adjudication secure detention facilities, secure detention facilities, or post-adjudication secure correctional facilities of the Texas Juvenile Justice Department. The student was court-ordered into the facility
26TJJD Court Ordered Assigned to DistrictTexas Juvenile Justice Department facility (TJJD) by court order, regularly assigned to the district: Student is regularly assigned to the district and is being served in the facility. The student is in a county-run juvenile justice facility or state-run juvenile justice facility. These may be pre-adjudication secure detention facilities, secure detention facilities, or post-adjudication secure correctional facilities of the Texas Juvenile Justice Department. The student was court-ordered into the facility.
27TJJD Not Court Ordered Not Assigned to DistrictTexas Juvenile Justice Department facility (TJJD) not by court order, not regularly assigned to the district: Student lives in the district boundaries while being served in the facility but prior to placement in the facility, student lived outside the boundaries of the district and was not regularly assigned to the district. The student is being served in the district because the student is in a county-run juvenile justice facility or state-run juvenile justice facility. These may be pre-adjudication secure detention facilities, secure detention facilities, or post-adjudication secure correctional facilities of the Texas Juvenile Justice Department. The student was not court-ordered into the facility.
28TJJD Not Court Ordered Assigned to DistrictTexas Juvenile Justice Department facility (TJJD) not by court order, regularly assigned to the district: Student is regularly assigned to the district and is being served in the facility. The student is in a county-run juvenile justice facility or state-run juvenile justice facility. These may be pre-adjudication secure detention facilities, secure detention facilities, or post-adjudication secure correctional facilities of the Texas Juvenile Justice Department. The student was not court-ordered into the facility.
29South Texas ISDFor South Texas ISD use only.
30Child of Charter School EmployeeChild of Charter School Employee
32Student-Initiated Transfer Due to Remote LearningStudent is a remote learner

Database Location:

Enrollment.residentStatus 

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > residentStatus

Student > Learner > All Enrollments > State Localized elements > residentStatus

Notes:

A selection in this field is not necessary. However, if the field is left blank, 00: No attribution is reported for the student.

Reports:

TSDS Student Enrollment Interchange

Immigrant

Indicates whether the student is an identified immigrant.

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Database Location:

Enrollment.immigrant 

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting elements > immigrant

Student > Learner > All Enrollments > State Reporting elements > immigrant

Notes:

Mark the Immigrant checkbox if the students meets all of the following criteria:

  • aged 3 - 21
  • were not born in any state
  • and have not been attending one or more schools in any one or more states for more than 3 full academic years.

Reports:

TSDS Student Interchange

Migrant

Indicates whether the student is identified as a migrant.

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Database Location:

Enrollment.migrant 

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting elements > migrant

Student > Learner > All Enrollments > State Reporting elements > migrant

Notes:

Students are considered migrants if they meet all of the following criteria:

  • between ages 3 - 21
  • student's parent, spouse, or guardian is a migratory agricultural worker, including a migratory dairy worker, or a migratory fisher
  • and in the preceding 36 months, in order to obtain, or accompany such parent, spouse, or guardian in order to obtain, temporary or seasonal employment in agricultural or fishing work:
    • has moved from one school district to another;
    • or resides in a school district of more than 15,000 square miles, and migrates a distance of 20 miles or more to a temporary residence to engage in a fishing activity.

Reports:

TSDS Student Interchange

At Risk

This option is used to indicate a student who is at-risk of not meeting standards or dropping out of school using state-defined criteria. Local criteria are not included in this indicator code. Please refer to your state documentation for more information on determining students who are at-risk.

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Database Location:

Enrollment.atRisk 

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > atRisk

Student > Learner > All Enrollments > State Localized elements > atRisk

Reports:

TSDS Student Interchange

Code 99

This field indicates a student who meets criteria for Economic Disadvantage.

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Database Location:

Enrollment.otherDisadvantaged 

AdHoc Inquiries:

Student > Learner > State Localized Elements > otherDisadvantaged

Student > Learner > All Enrollments > State Localized elements > otherDisadvantaged

Notes:

To determine if a student meets criteria for economic disadvantage, consider the following:

  • from a family with an annual income at or below the official federal poverty line
  • eligible for Temporary Assistance to Needy Families (TANF) or other public assistance
  • received a Pell Grant or comparable state program of need-based financial assistance
  • eligible for programs assisted under Title II of the Job Training Partnership Act (JTPA)
  • eligible for benefits under the Food Stamp Act of 1977
It is important to note that if the code 99 checkbox IS marked, this setting overrides any settings in a student's FRAM record when running reports.

Reports:

TSDS Student Interchange

Campus ID of Residence

This field indicates the unique campus identification number corresponding to the campus attendance area in which the student currently resides.

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Database Location:

Enrollment.residentDistrict

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting elements > residentDistrict

Student > Learner > All Enrollments > State Reporting elements > residentDistrict

Notes:

 For students who have an Attribution Code that is NOT 00: No Attribution, this field MUST be filled in.  

The Campus ID of Residence and the Resident School fields report as a combined number; both fields MUST be filled in. If either field remains blank, this field reports blank.

Reports:

TSDS Student Enrollment Interchange

Resident School

Use this field to enter the school within the district in which the student would be enrolled. 

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Database Location:

Enrollment.residentSchool 

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > State Reporting elements > residentSchool

Student > Learner > All Enrollments > State Reporting elements > residentSchool

Notes:

 For students who have an Attribution Code that is NOT 00: No Attribution, this field MUST be filled in.  

The Campus ID of Residence and the Resident School fields report as a combined number; both fields MUST be filled in. If either field remains blank, this field reports blank.

Reports:

TSDS Student Enrollment Interchange

Campus ID of Accountability

This field indicates the unique campus identification number of the campus in which the student is assigned but not enrolled. Use this field ONLY for schools that are identified as Juvenile Justice Alternative Education Program (JJAEP) or Disciplinary Alternative Education Programs (DAEP). If an entry is made in this field, but the school is not identified as JJAEP or DAEP, it will NOT report.

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Database Location:

Enrollment.accountabilityID 

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > accountabilityID

Student > Learner > All Enrollments > State Localized elements > accountabilityID

Reports:

TSDS Student Enrollment Interchange

PK Program Type

This indicates the length of PK Instructional Day for the student and the amount of funding for which the student is eligible. The eligible amount of funding for the student is based off of ADA Eligibility code. See your state documentation for more information.

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CodeDescriptionDefinition
00Not Applicable Not Applicable
01Eligible; Instruction at least 2 hrs < 4 hrs/dayPrekindergarten eligible student participates in a Prekindergarten program that provides instruction to the student at least two hours and less than four hours each day.
02Elig; Instruction at least 4 hrs/dayPrekindergarten eligible student participates in the Prekindergarten program that provides instruction to the student at least four hours each day.
03Elig; Instruction at least 4 hrs/day & recs SPED ServicesPrekindergarten eligible student participates in the Prekindergarten program that provides instruction to the student at least four hours each day and receives special education services.
04Inelig; Instruction at least 2 hrs/day < 4 hrs/dayPrekindergarten ineligible student participates in a Prekindergarten program that provides instruction to the student at least two hours and less than four hours each day.
05Inelig; Instruction at least 4 hrs/dayPrekindergarten ineligible student participates in the Prekindergarten program that provides instruction to the student at least four hours each day.

Database Location:

Enrollment.pkProgramType 

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > pkProgramType

Student > Learner > All Enrollments > State Localized elements > pkProgramType

Notes:

If this field is left blank for a PK student, the field reports blank.

This field should be used ONLY for PK students. Information in this field for students who are NOT PK, will not report.

Reports:

TSDS Student Enrollment Interchange

Military Connected Student Code

This code indicates a student enrolled in a school district or open-enrollment charter school who is a dependent of a member of the United States military service in the Army, Navy, Air Force, Marine Corps, or Coast Guard on active duty, the Texas National Guard, or a reserve force of the United States military.

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CodeDescriptionDefinition
0Not a military connected studentNot a military-connected student
1Dependent of active member Army/Navy/Air Force/Marines/Coast GuardStudent is a dependent of a member of the Army, Navy, Air Force, Marine Corps, or Coast Guard on Active Duty
2Dependent of TX National GuardStudent is a dependent of a member of the Texas National Guard (Army, Air Guard, or State Guard)
3Dependent of reserve member of Army/Navy/Air Force/Marines/Coast Guard
Student is a dependent of a member of a reserve force in the United States military (Army, Navy, Air Force, Marine Corps, or Coast Guard)
4PK Dependent of active/injured discharged/KIA Army/Navy/Air Force/Marines/Coast Guard
Pre-kindergarten student is a dependent of:
  • an active duty uniformed member of the Army, Navy, Air Force, Marine Corps, or Coast Guard,
  • activated/mobilized uniformed member of the Texas National Guard (Army, AirGuard, or State Guard), or
  • activated/mobilized members of the Reserve components of the Army, Navy, Marine Corps, Air Force, or Coast Guard; who are currently on active duty or who were injured or killed while serving on active duty.
5K-12 Student - parent is former military

Student in grade KG –12 is a dependent of a former member of one of the following: 

  • United States military 
  • Texas National Guard (Army, Air Guard, or State Guard) 
  • a reserve force in the United States military
6K-12 Student - parent was killed in line of dutyStudent in grade KG –12 was a dependent of a member of a military or reserve force in the United States military who was killed in the line of duty

Database Location:

Enrollment.militaryConnectedStudentCode 

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > militaryConnectedStudentCode

Student > Learner > All Enrollments > State Localized elements > militaryConnectedStudentCode

Reports:

TSDS Student Interchange

Primary PK Funding Source Code

The selection made here indicates the main source of funding for a pre-kindergarten student. This field should be filled in only if the student has a selected PK Program Type.

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Database Location:

Enrollment.primaryPKFundingSourceCode 

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > primaryPKFundingSourceCode

Student > Learner > All Enrollments > State Localized elements > primaryPKFundingSourceCode

Notes:

If filled in, this information only reports for students identified as state grade level: PK.

Reports:

TSDS Student Enrollment Interchange

Secondary PK Funding Source Code

The selection made here indicates any other (if applicable) source of funding for a pre-kindergarten student. 

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Database Location:

Enrollment.secondaryPKFundingSourceCode 

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > secondaryPKFundingSourceCode

Student > Learner > All Enrollments > State Localized elements > secondaryPKFundingSourceCode

Notes:

If filled in, this information only reports for students identified as PK.

Reports:

TSDS Student Enrollment Interchange

Even Start

Even Start provides early childhood education for children beginning in infancy while their parents attend adult education classes.

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Database Location:

Enrollment.evenStart 

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > evenStart

Student > Learner > All Enrollments > State Localized elements > evenStart

Notes:

Users may assign an Even Start Status to a preschool course and may track desired data as a result   (Course/Section > Course > State Code) . See your state documentation for more information.

Even Start is used only for district-tracking purposes and is not used for state reporting.

STEM

This checkbox indicates whether a student is enrolled in Texas Science, Technology, Engineering, and Mathematics (T-STEM) Academy.

Be sure to note that this selection is NOT related to the STEM (Science, Technology, Engineering, and Mathematics) Endorsements entered on the Texas Graduation tab.
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Database Location:

Enrollment.stem 

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > stem

Student > Learner > All Enrollments > State Localized elements > stem

Reports:

TSDS Student Interchange

ECHS

Marking the ECHS checkbox indicates a student is enrolled in an Early College High School (ECHS).

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Database Location:

Enrollment.echs 

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > echs

Student > Learner > All Enrollments > State Localized elements > echs

Reports:

TSDS Student Interchange

Star of Texas

This checkbox indicates whether a student is the child of a Star of Texas recipient.

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Database Location:

EnrollmentTX.starOfTexas

Ad Hoc Inquiries:

Student > Learner > State Localized elements > starOfTexas

Student > Learner > All Enrollments > State Localized elements > starOfTexas

Reports:

TSDS Student Interchange

PK Eligible Previous Year

Indicates whether a student is eligible to enroll in PK due to previously being enrolled in a prior year

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Database Location:

EnrollmentTX.pkEligible

Ad Hoc Inquiries:

Student > Learner > State Localized elements >  pkEligible

Student > Learner > All Enrollments > State Localized elements > pkEligible

Reports:

TSDS Student Interchange

Adult Previous Attendance

Indicates whether an adult student (age 18-25) has attended school in the previous nine months prior to enrolling.

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Database Location:

EnrollmentTX.adultPreviousAttendance

Ad Hoc Inquiries:

Student > Learner > State Localized elements > adultPreviousAttendance

Student > Learner > All Enrollments > State Localized elements > adultPreviousAttendance

Reports:

TSDS Student Interchange

Additional Days Program

Indicates if the student is enrolled in an additional days program

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Database Location:

EnrollmentTX.additionalDaysProgram

Ad Hoc Inquiries:

Student > Learner > State Localized elements > additionalDaysProgram

Student > Learner > All Enrollments > State Localized elements > additionalDaysProgram

Reports:

TSDS Student Interchange

General Ed Homebound Indicator

Indicates that a student was provided services through the General Education Homebound program at any time during the current school year.

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Database Location:

Enrollment.homebound

Ad Hoc Inquiries:

Student > Learner > Ative Enrollment > State Localized elements > homebound

Student > Learner > All Enrollments > State Localized elements > homebound

Reports:

TSDS Student Interchange

Parent Request Retention Indicator

Indicates an enrolled student was retained at the request of the parent or guardian.

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Database Location:

EnrollmentTX.retention

Ad Hoc Inquiries:

Student > Learner > State Localized elements > retention

Student > Learner > All Enrollments > State Localized elements > retention

Reports:

TSDS Student Interchange

OEYP

The Optional Extended-Year Program (OEYP) provides additional support and instruction for students in Kindergarten through Grade 11 at-risk of not being promoted to the next grade level, and for students in Grade 12 who have been identified as unlikely to graduate before the next school year.

Image of the Optional Extended Year Program Editor.Optional Extended Year Program Editor

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DescriptionDatabase LocationAd Hoc Inquiries
OEYP Options
Optional Extended Year

Enrollmenttx.extendedYearProgram

Student > Learner > State Localized Elements > extendedYearProgram

Student > Learner > All Enrollments > State Localized elements > extendedYearProgram

OEYP PromotionEnrollmenttx.oeypPromotion

Student > Learner > State Localized Elements > oeypPromotion

Student > Learner > All Enrollments > State Localized elements > oeypPromotion

Days Taught

Enrollmenttx.daysTaught

Student > Learner > State Localized Elements > daysTaught

Student > Learner > All Enrollments > State Localized elements > daysTaught

Days Absent

Enrollmenttx.daysAbsent

Student > Learner > State Localized Elements > daysAbsent

Student > Learner > All Enrollments > State Localized elements > daysAbsent

Days Present

Enrollmenttx.totalEligPresent

Student > Learner > State Localized Elements > totalEligPresent

Student > Learner > All Enrollments > State Localized elements > totalEligPresent

CodeDescriptionDefinition
OEYP Promotion Drop-list Options
01Promoted, met 90% attendance and academic criteriaStudent promoted to next grade level, and the student met both the 90% attendance and district academic criteria for promotion
02Promoted, did not meet 90% attendance

Student promoted to next grade level based on district policy, but the student did not meet the 90% attendance requirement

03Promoted, did not meet the academic criteria

Student promoted to next grade level based on district policy, but the student did not meet the district academic criteria for promotion

04Promoted, did not meet 90% attendance or criteria

Student promoted to next grade level based on district policy, but the student did not meet the 90% attendance or district academic criteria for promotion

05Retained due to parental request

Student retained due to parental request

06Retained for reasons other than parental request

Student retained for reasons other than parental request

Career Tech Flexible Attendance Minutes

Career Tech Flexible Attendance Minutes are used to indicate the total number of minutes the student was present in an approved career and technical education course(s) that the student was eligible for and enrolled in during a particular reporting period.

Image of the Career Tech Flexible Attendance Minutes Editor.Career Tech Flexible Attendance Minutes Editor

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DescriptionDatabase LocationAd Hoc InquiriesDefinition
Career Tech Flexible Attendance Minutes Options
Reporting Periodenrollmenttx.title1Counseling
The number of attendance periods in a day.
Career Tech Attendance Minutes

enrollmenttx.CTFminutes1

enrollmenttx.CTFminutes2

enrollmenttx.CTFminutes3

enrollmenttx.CTFminutes4

enrollmenttx.CTFminutes5

enrollmenttx.CTFminutes6

Student > Learner > State Localized Elements > CTFminutes<1-6>

Student > Learner > All Enrollments > State Localized elements > CTFminutes<1-6>

These are used to determine CTE Attendance values. For specific calculations see reports listed below.

V Code

enrollmenttx.vcode1

enrollmenttx.vcode2

enrollmenttx.vcode3

enrollmenttx.vcode4

enrollmenttx.vcode5

enrollmenttx.vcode6

Student > Learner > State Localized Elements > vcode<1-6>

Student > Learner > All Enrollments > State Localized elements > vcode <1-6>

The V Code fields are used to indicate the total number of days the student was eligible and present and enrolled in an approved career and technical course that generated one contact hour during a particular reporting period.

Reports:

Assessments Fields

The Assessments area is used to upload student assessment information received from the state of Texas.

Home District and Campus Codes

Image of the Assessments Editor.Assessments Editor

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DescriptionDatabase LocationAd Hoc InquiriesDefinition
Assessments Options
Assessment Home District CodeEnrollment.homeDisCountyCode

Student > Learner > State Localized Elements > homeDisCountyCode

Student > Learner > All Enrollments > State Localized elements > homeDisCountyCode

Indicates the county/district in which a student’s results should be reported if the student tested online.
Home Campus CodeEnrollment.homeCampusCode 

Student > Learner > State Localized Elements > homeCampusCode

Student > Learner > All Enrollments > State Localized elements > homeCampusCode

Indicates the Campus code for the student's home campus.

Reports:

Physical Fitness Exempt

Indicates student does NOT need to do the Fitnessgram assessment or evaluation.
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Database Location:

Enrollment.physicalFitnessExempt

Ad Hoc Inquiries:

Student > Learner > State Localized Elements > physicalFitnessExempt

Student > Learner > All Enrollments > State Localized elements > physicalFitnessExempt

Reports: 

 Fitnessgram 10 Extract  

ARD (Admission, Review, and Dismissal) Decision

Indicates the Admission, Review, and Dismissal (ARD) committee's decision about a student’s participation in the Texas Assessment Program. These fields are used only for district-tracking purposes and are not used for state reporting. 

Image of the ARD Decision Editor.ARD Decision Editor

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Database Location:

custom student table

Ad Hoc Inquiries:

Student > Learner > Active Enrollment > Custom Enrollment > <subject>Exempt

Student > Learner > All Enrollments > Custom Enrollment > <subject>Exempt

STAAR Precode Extract Fields

The State of Texas Assessment of Academic Readiness (STAAR®) progress measure provides information about the amount of improvement or growth that a student has made in a subject area. 

Image of the STAAR Precode Extract Fields Editor.STAAR Precode Extract Fields Editor

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DescriptionDatabase LocationAd Hoc InquiriesDefinitionReports
STAAR Above Grade Level Options
STAAR Above Grade LevelEnrollment.STAARAboveGradeLevel1

Student > Learner > State Localized Elements > STAARAboveGradeLevel<4-8>

Student > Learner > All Enrollments > State Localized elements > STAARAboveGradeLevel<4-8>

Use the checkboxes to indicate the grade level(s) at which the student is tested. Multiple grade levels may be checked for a student if the student tests at different grade levels in individual subjects.STAAR 3-8 Modified Layout
Interrupted Formal EducationEnrollment.interruptedFormalEdu

Student > Learner > State Localized Elements > interruptedFormalEdu

Student > Learner > All Enrollments > State Localized elements > interruptedFormalEdu

Indicates if the student's formal education was in any way interrupted.

TELPAS Layout
Eligible for TAKS-ALTcustom student table   

Student > Learner > Active Enrollment > Custom Enrollment > eligibleTaksAlt

Student > Learner > All Enrollments > Custom Enrollment > eligibleTaksAlt

All students take the TAKS (Texas Assessment of Knowledge and Skills) assessment. Marking the Eligible for TAKS-ALT checkbox indicates the student is eligible to take an alternative assessment to the TAKS assessment.
TAKS Layout  (when this option IS checked, student is NOT reported)