Arizona Enrollments

Tool Search: Enrollment

The Enrollment tool displays all occurrences of a student’s enrollment in the district. Because this is an historical view, this list could be long.

Enrollments are first sorted by grade level and sorted by enrollment start date second. To reorder the list of enrollments, click the blue headers in the Enrollments Editor list. The list of enrollments can be sorted by Grade, Calendar, Start Date or End Date.

See the core Enrollments article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Enrollment records.

General Enrollment Information

Under General Enrollment Information, both the Start and End Status fields are unique to the state of Arizona. These fields are further described below. All other fields in General Enrollment Information do not require unique, state-specific data. However, many of these fields are required and data entry in these fields is necessary. For more information on these fields, see the Enrollments article. 

Screenshot of the General Enrollment Information editor, located at Student Information, General. EnrollmentsGeneral Enrollment Information Editor

Start Status (Local and State)

The Start Statuses indicates the reason for beginning the student enrollment, whether entering the school or district or continuing on from another grade. When creating an enrollment for a student, students must have a Start Date and a Start Status. An enrollment cannot be saved without an entry in these fields. 

When a Local Start Status value is selected, the correlating State Start Status is auto-filled. State Start Statuses can only be modified by selecting a different Local Start Status.

For additional guidance in setting up Start Statuses, please see the Enrollment (System Administration) article. 

The values in the State Start Status field are automatically mapped to Arizona defined values. Please consult your district Ed-Fi administrator for any variations of these mapped values.

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State Start Status Code Definitions

CodeDescriptionDefinition
ENON-SAIS DISTRICT USE ONLY!DOES NOT report
Enrollment is not considered a membership in Arizona public schools.
E11st AZ enroll, from same schoolStudent entering Arizona public school 1st time this school year; last school attended was this school.
E21st AZ enroll, from within districtStudent entering Arizona public school 1st time this school year; last school  was another school within the district.
E31st AZ enroll, from other districtStudent entering Arizona public school 1st time this school year; last school attended was outside district but within AZ (includes all other options e.g. not enrolled in any school  or private school the prior year).
E4NOT 1st AZ enroll, from other districtStudent entering this school was previously enrolled this year in another Arizona public school outside the district.
E5NOT 1st AZ enroll, from within districtStudent entering this school was previously enrolled this year in another Arizona public school within the district.
E61st AZ enroll, from other stateStudent entering Arizona public school for the 1st time this year; last school attended was outside the state of Arizona.
E71st AZ enroll, from within district, dropoutStudent entering Arizona public school 1st time this school year; previous school coded as dropout (W5); last school attended was another school within the district.
E81st AZ enroll, other district, dropoutStudent entering Arizona public school for 1st time this school year; previous school coded as  dropout (W5); last school attended was outside the district but within Arizona.
E9NOT 1st AZ enroll; from within district, dropoutStudent entering this school was previously coded this school year in another AZ public school as dropout (W5); last school attended was within the district.
E10NOT 1st AZ enroll, other district dropoutStudent entering school was previously coded this school year in another AZ public school as dropout (W5); last school was outside district but within AZ.
E111st AZ enroll this year for home taught studentStudent entering AZ public school 1st time this school year; in most recent schooling, student was home taught in AZ.
E151st AZ enroll, from detention facilityStudent entering Arizona public school for first time this school year; last school  was a detention facility within AZ.
E16NOT 1st AZ enroll, from detention facilityStudent entering this school  was previously enrolled this school year in a detention facility within the state of Arizona.
E17GCD awarded: attending AZ universityStudent received Grand Canyon Diploma; no longer attends high school. Student attends an AZ university full-time; university is under jurisdiction of Arizona Board of Regents.
E18GCD awarded: attending AZ community collegeStudent received Grand Canyon Diploma and no longer attends high school. Student attends an Arizona community college full-time.
E19GCD-eligible, enrolled in CTE programStudent is eligible for the Grand Canyon Diploma and is enrolled in a full-time CTE program.
E20GCD-eligible, pursuing additional board examStudent is eligible for GCD and continuing with  board exam programs to prepare for baccalaureate degree programs.
EKTransferred calendar tracks within the same schoolTransferred from another calendar track within the same school before scheduled end of school year.
PProgram OnlyDoes not report
R1Readmission after a W1Student re-entering after withdrawing from this school as a W1
R2Readmission after a W2Student re-entering after withdrawing from this school as a W2
R3Readmission after a W3Student re-entering after withdrawing from this school as a W3
R4Readmission after a W4Student re-entering after withdrawing from this school as a W4
R5Readmission after a W5Student re-entering after withdrawing from this school as a W5
R6Readmission after a W6Student re-entering after withdrawing from this school as a W6
R9Readmission after a W9Student re-entering after withdrawing from this school as a W9
R10Readmission after a W10Student re-entering after withdrawing from this school as a W10 / S10
R11Readmission after a W11Student re-entering after withdrawing from this school as a W11
R12Readmission after a W12Student re-entering after withdrawing from this school as a W12
R21Readmission after a W21/S21Student re-entering after withdrawing from this school as a W21
R22Readmission after a W22Student re-entering after withdrawing from this school as a W22
R41R41 Readmission after a W41Student is re-enrolling in THIS school after withdrawing from the school as a W41.
R51R51: Readmission after a W51Student is re-enrolling in THIS school after withdrawing from the school as a W51.
RDMid-year Demoted re-entryStudent re-entered after mid-year demotion to the previous grade level during the current school year
RPMid-year Promoted re-entryStudent re-entered after mid-year promotion  to the next grade level during the current school year.
ZZZSame school calendar transferThis status is NOT reported. Use this status for students moving between calendars in the same school. Students assigned this status would have another enrollment in the SAME school with a start date on the NEXT instructional day, but different calendar.

See the ZZZ Enrollments section for more information.

Database Location:

Enrollment.startStatus

Ad Hoc Inquiries:

  • Student > Demographics > startStatus
  • Student > Learner > Active Enrollment > Core elements > startStatus
  • Student > Learner > Active Enrollment > State Reporting elements > ADA History Record > startStatus
  • Student > Learner > All Enrollments > Core elements > startStatus
  • Student > Learner > All Enrollments > State Reporting elements > ADA History Record > startStatus
  • Student > Learner > Enrollment History > startStatus

Ed-Fi Resources: 

Arizona Ed-Fi Data v3.5 - Student School Associations

Start Date

The date on which the student enrollment begins. Enrollments must have a start date. 

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Database Location:

Enrollment.startDate

Ad Hoc Inquiries:

  • Student > Demographics > startDate
  • Student > Learner > Active Enrollment > Core elements > startDate
  • Student > Learner > Active Enrollment > State Reporting elements > ADA History Record > startDate
  • Student > Learner > All Enrollments > Core elements > startDate
  • Student > Learner > All Enrollments > State Reporting elements > ADA History Record > startDate
  • Student > Learner > Enrollment History > startDate

Reports:

Ed-Fi Resources: 

Arizona Ed-Fi Data v3.5 - Student School Associations

End Status (Local and State)

The End Status, referred to as Exit/Withdrawal Status in Arizona, indicates the reason a student has ended their enrollment with their current school. Population of this field is only required when the student is withdrawing from the school and is NOT planning to attend the same school the following year. 

When a Local End Status value is selected, the correlating State End Status is auto-filled. State End Statuses can only be modified by selecting a different Local End Status.

For additional guidance in setting up End Statuses, please see the Enrollment (System Administration) article. 

It is important to note that this status DOES NOT report when either of the following fields are populated: Graduation (Year End Status) OR End Action. When the Graduation (Year End Status) or End Action fields are not populated, users MUST populate the End Status field.

The values in the State End Status field are automatically mapped to Arizona defined values. Please consult your district Ed-Fi administrator for any variations of these mapped values.

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CodeNameDescription
WNot State Reported District Use OnlyThis code does NOT report.
W1Transfer: other schoolWithdrawn before the scheduled end of year to attend a school in state
W2IllnessWithdrawn before scheduled end of school year due to chronic illness (withdrawal may not be required; refer to district's chronic illness policy)
W3Expelled or long term suspensionExpelled or suspended on a long term basis before scheduled end of school year
W4Absence or status unknownWithdrawn before scheduled end of school year for 10 consecutive days of unexcused absence, status or location is unknown to the school or school district
W5DropoutSchool received verification that student has withdrawn from school before scheduled end of school year; student does not intend to complete requirements for a high school diploma
W6AgeWithdrawn before scheduled end of school year because student is not of school age (under 6 or over 21 years of age)
W7Graduated Mid YearStudent has completed course of study requirements for high school and received a passing score on the AIMS test (applies to midyear graduates in grades 11 or 12). Graduates are issued a high school diploma by the school district
W8DeceasedStudent died before scheduled end of school year
W9Transfer: home taughtStudent withdrawn before scheduled end of school year to be taught at home
W10Transfer: detentionWithdrawn before scheduled end of school year because student was transferred to a state detention or correctional facility
W11GEDStudent withdrew before scheduled end of school year expressly for purpose of obtaining GED. Students of high school age must withdraw to take GED test. Verbal notification at the time of withdrawal is sufficient to apply W11 code.
W12Vocational schoolStudent withdrew before scheduled end of school year to continue studies at technical or vocational school; includes ALL schools or education programs that DO NOT meet Arizona requirements for obtaining high school diploma. Verbal notification from a responsible adult is sufficient to apply W12 code.
W13Completed (AIMS)Student completed a course of study at a Career & Technical Education District (CTED) mid-year before or after graduation. Completers have concluded their high school education and are NOT expected to reenroll except in cases such enrollment in a CTED post-graduation.
W14GCD-EligibleStudent has met all of the requirements for the Grand Canyon Diploma but has not been awarded the diploma. Student is continuing in high school
W15GCD awardedStudent has met all of the requirements for the Grand Canyon Diploma and has been awarded the diploma
W17GCD awarded no criteria for four-year univStudent received the Grand Canyon Diploma but LEA may not count this student because: 
  • Is no longer enrolled full-time at an AZ public university, or 
  • Is no longer enrolled in an AZ public university
W18GCD awarded no criteria for AZ comm collegeStudent received the Grand Canyon Diploma but LEA may not count this student because:
  • Is no longer enrolled full-time at an AZ Community College, or 
  • Is no longer enrolled in an AZ Community College.
W19GCD eligible not in full-time CTE progStudent was eligible for the Grand Canyon Diploma but LEA may not count this student  because student is no longer enrolled in a full-time CTE program.
W20GCD awarded, no post GCD participationStudent was awarded the Grand Canyon Diploma and the  student's post GCD participation is unknown or ineligible.
W21Transfer to another school out of stateWithdrawn before the scheduled end of year in  order to attend a school out of state.
W22Transferred to attend school in another countryWithdrawn before the scheduled end of year in order to attend a school out of the country.
W41Student withdrawn by parent/legal guardian and school is awaiting documentationStudent has withdrawn before the scheduled end of year and has completed a withdrawal form.
W51Under 16 withdrawal; discontinuing education with qualifying documentationStudent, under 16 years of age, has withdrawn from the school and has supplied supporting documentation for the withdrawal.
WDMid Year DemoteStudent was demoted to the previous grade level during the current school year.
WPMid Year PromotionStudent was promoted to the next grade level during the current school year.
WKTransferred calendar tracks within the same schoolTransferred to another calendar track within the same school before scheduled end of school year.
S1Summer transfer - out of districtWithdrawn during the summer to attend school in state.
S2Summer IllnessWithdrawn before scheduled end of summer due to chronic illness (withdrawal may not be required; refer to district's chronic illness policy).
S3Summer ExpulsionExpelled or suspended on a long term basis before scheduled end of summer.
S4Summer absence or status unknownWithdrawn during the summer with status unknown.
S5Summer dropoutSchool received verification that student has withdrawn from school during the summer; student does not intend to complete requirements for a high school diploma.
S6Summer not of school ageWithdrawn during the summer because the student is not of school age.
S7Summer early graduationSummer early graduation.
S8Summer deceasedStudent died during the summer.
S9Summer transfer - home taughtStudent became home taught during the summer.
S10Summer transfer - detentionWithdrawn because student was transferred to a state detention or correctional facility during the summer.
S11Summer GEDStudent withdrew to receive a GED certificate during the summer.
S12Summer transfer - vocational schoolStudent withdrew during the summer to attend a vocational school.
S13Summer Completer
S19GCD, not enrolled in full-time CTE programStudent eligible for GCD but no longer enrolled in a full-time CTE program.
S20GCD awarded, no post GCD participation
S21Transferred to attend school out of stateWithdrawn during the summer in order to attend a school out of state.
S22Transferred to attend school in another countryWithdrawn during the summer in order to attend a school out of the country.
S41Summer transfer - Student withdrawn by parent/legal guardian and school is awaiting documentationStudent has withdrawn before the completion of summer and has completed a withdrawal form.
S51Summer transfer - Under 16 withdrawal; discontinuing education with qualifying documentationStudent, under 16 years of age, has withdrawn from summer school and has supplied supporting documentation for the withdrawal.
S99Summer transfer - within districtStudent transferred to another school within this district during the summer.
D1Eligible for GCDEligible for a Grand Canyon Diploma.
D2Awarded GCDAwarded a Grand Canyon Diploma.
SCStill Enrolled (Course Study Requirements)This code does NOT report. 

Student still enrolled (course of study) are students who are enrolled for an additional year of high school to pursue a diploma. SC is used only for 12th grade students.
SEStill Enrolled (Met No Requirements)
ZZZSame school calendar transferThis code does NOT report.

Use this status for students moving between calendars in the same school. Students assigned this status would have another enrollment in the SAME school with a start date on the NEXT instructional day, but different calendar.

See the ZZZ Enrollments section for more information.
AAttended-Concluded HS, not expected to re-enrollStudent:
  • NEITHER met course study requirements or Individual Education Plan NOR received a passing score on the AIMS test, OR
  • turned 22 years of age, OR
  • was a twelfth grade foreign exchange student (used only in grades 11 or 12).  
Attendees have concluded their high school education and are not expected to re-enroll.
CCompleted course of StudyStudent either:
  • completed course of study requirements but DID NOT receive a passing score on the AIMS test, OR
  • completed Individual Education Plan requirements but DID NOT receive a passing score on the AIMS test (used only in grades 11 or 12). 
Completers have concluded their high school education and are not expected to re-enroll.
CCCompleted Concurrent Enrollment
GGraduatedStudent either:
  • completed course of study requirements and received a passing score on the AIMS test, OR
  • completed Individual Education Plan requirements and received a passing score on the AIMS test (used only in grades 11 or 12).  
Graduates are issued high school diplomas from the school district.

Database Location:

Enrollment.endStatus

Ad Hoc Inquiries:

  • Student > Learner > Active Enrollment > Core elements > endStatus
  • Student > Learner > Active Enrollment > State Reporting elements > ADA History Record > endStatus
  • Student > Learner > All Enrollments > Core elements > endStatus
  • Student > Learner > All Enrollments > State Reporting elements > ADA History Record > endStatus
  • Student > Learner > Enrollment History > endStatus

End Date

The date of an individual's last attended instructional day, the day on which an individual graduated, or the date on which it becomes officially known that an individual left school. In Arizona, this is referred to as the Exit/Withdraw Date.

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Database location:

Enrollment.endDate

Ad Hoc Inquiries:

  • Student > Demographics > endDate
  • Student > Learner > Active Enrollment > Core elements > endDate
  • Student > Learner > Active Enrollment > State Reporting elements > ADA History Record > endDate
  • Student > Learner > All Enrollments > Core elements > endDate
  • Student > Learner > All Enrollments > State Reporting elements > ADA History Record > endDate
  • Student > Learner > Enrollment History > endDate

Notes:

End Date MUST be populated when a student's enrollment ends. When this field is left blank, and a student's enrollment has ended, an integrity error is flagged at the state.

Reports: 

Ed-Fi Resources:

Arizona Ed-Fi Data v3.5 - Student School Associations

End Action

The End Action field, referred to as Grade Exit in Arizona, is used when a student changes grade levels within the same school. Use this field for students who are enrolling in the same school the following year and are changing grade levels. The student is NOT withdrawing from school.

The End Action Status reports only when Graduation (Year End Status) is NOT populated. When End Action IS populated, it is important to know that the End Status does NOT report.

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CodeDescriptionDefinition
DDemoteDemoted to the previous grade level.
PPromotePromoted to the next grade. Applies to students in all grade levels except grade 12. When a student is ungraded elementary or ungraded secondary and has met requirements for the school year, they can be shown as Promoted despite being enrolled in the same grade level the following year.
RRetainStudent is retained in the same grade. This code cannot be used for 12th grade students. 

Database Location:

enrollment.endAction

Ad Hoc inquiries:

  • Student > Learner > Active Enrollment > Core elements > endAction
  • Student > Learner > All Enrollments > Core elements > endAction

Ed-Fi Resources:

Arizona Ed-Fi Data v3.5 - Student School Associations

No Show

A no show student is defined as a student who is enrolled in the school but never attends class and does not officially withdraw from the school. These enrollment records are ended after a certain number of school days, depending on district and/or state policy. 

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State Reporting Fields

Data entries made in the State Reporting Fields section of the Enrollments tool are unique to the state of Arizona and may directly affect the way students are reported to the state department of education.

Updates to State Reporting fields overwrite previously entered data. To preserve this historical information, create a new Enrollment record when changes are needed. Deleting an Enrollment record is NOT recommended.

Screenshot of the State Reporting Enrollment editorState Reporting Fields Enrollments Editor

Local Service Type

Local Service Type, referred to as Membership Type in Arizona, indicates the degree of responsibility for managing a student’s curriculum.

The values in the Local Service Type field are automatically mapped to Arizona defined values. Please consult your district Ed-Fi administrator for any variations of these mapped values.

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CodeDescriptionDefinition
PPrimaryTraditional enrollment: The enrollment where the student is primarily attending school.
AAncillarySecondary enrollment: The school provides some instruction for the student, but is not where the student is primarily attending.
TAOIStudents who attends online instruction
OProgram OnlyAdditional programs in which the student is enrolled. These programs are separate from the student's primary and ancillary enrollments.
This value does not report to the state. It is used for enrollments that are created to report data for specific programs such as 21cclc.
CConcurrent Course WorkDistricts should NOT use this option for enrollments.
DDropout Recovery ProgramAn enrollment tied to the Dropout Recovery Program.
GGrand Canyon DiplomaAn enrollment tied to the Grand Canyon Diploma program.

Database Location:

enrollmentAZ.localServiceType

Ad Hoc inquiries:

  • Student > Learner > State Localized Elements > localServiceType
  • Student > Learner > All Enrollments > State Localized Elements > localServiceType

Resources:

Arizona Ed-Fi Data v3.5 - Student School Associations

State Exclude

Mark this option to exclude a student from Arizona reports and resources. Please see below for a list of reports/resources that recognize the State Exclude option for a student. 

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Database Location:

Enrollment.stateExclude 

Ad Hoc Inquiries:

  • Student > Learner > Active Enrollment > State Reporting elements > stateExclude
  • Student > Learner > All Enrollments > State Reporting elements > stateExclude

Notes:

Be aware that some reports may not recognize State Exclude preferences. Some reports may specify to include all enrollments; even enrollments marked as State Exclude. In that case, the enrollment would report in that specific report regardless of what is selected in the State Exclude checkbox.

Reports: 

The following reports exclude an enrollment when the State Exclude checkbox is marked: 

Ed-Fi Resources:

Arizona Ed-Fi Data v3.5 - Student Program Attendance Events
Arizona Ed-Fi Data v3.5 - Student School Attendance Events
Arizona Ed-Fi Data v3.5 - Parents
Arizona Ed-Fi Data v3.5 - Student Section Association
Arizona Ed-Fi Data v3.5 - Student Needs
Arizona Ed-Fi Data v3.5 - Student Education Organization Associations
Arizona Ed-Fi Data v3.5 - Student Program Associations
Arizona Ed-Fi Data v3.5 - Student Special Education Program Associations
Arizona Ed-Fi Data v3.5 - Student School Associations

Attendance Type

Attendance Type is typically assigned to a Calendar.When the student has a different Attendance Type than the Calendar in which they are enrolled, enter the Attendance Type for the student here. 

The Attendance Type entered here is the value that reports. When left blank, the Attendance Type assigned to the Calendar in which the student is enrolled reports.

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Database Location:

enrollmentAZ.attendanceType

Ad Hoc inquiries:

  • Student > Learner > State Localized Elements > attendanceType
  • Student > Learner > All Enrollments > State Localized Elements > attendanceType

Reports:

Ed-Fi Resources:

Only used when the reason for withdrawal from school meets one of the criteria listed in the descriptions below. These fields are available as additional withdrawal reasons outside of Graduation (Year End Status), End Action, And End Status.

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CodeDescriptionDefinition
WR1School identified for Federal School ImprovementSchool identified for Federal School Improvement. This option only applies to schools labeled as federal "in school improvement".
WR2School identified as persistently dangerousSchool identified as persistently dangerous. This option only applies to schools labeled as federal "in school improvement ".
WR3Individual Transfer OptionIndividual Transfer Option (victim of a violent crime or criminal act). This option only applies to schools labeled as federal "in school improvement ".
WR4Pregnancy/Biological ParentPregnancy/Biological Parent of a Child. Schools are not required to find out whether or not students are leaving school because of pregnancy. When the school does receive that information, however, it should be reported. 

Database Location:

enrollmentAZ.withdrawalReason

Ad Hoc inquiries:

  • Student > Learner > State Localized Elements > withdrawalReason
  • Student > Learner > All Enrollments > State Localized Elements > withdrawalReason

Ed-Fi Resources:

Arizona Ed-Fi Data v3.5 - Student School Associations (this is not a required element)

Graduation (Year End Status)

Graduation (Year End Status), referred to as Year End Status in Arizona, indicates the Enrollment Exit Status for a student who IS NOT returning to school after this enrollment. Fill out this field when there are no subsequent enrollments.

When a value is entered in this field, it is important to note that this IS the reported value. Values entered in the End Status and End Action fields DO NOT report.

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CodeDescriptionDefinition
AAttended-Concluded HS not expected to re-enrollStudent:
(a) NEITHER met course study requirements or Individual Education Plan NOR received a passing score on the AIMS test, OR
(b) turned 22 years of age, OR
(c) was a twelfth grade foreign exchange student (used only in grades 11 or 12).  
Attendees have concluded their high school education and are not expected to re-enroll.
CCompleted Course of StudyStudent either:
(a) completed course of study requirements but DID NOT receive a passing score on the AIMS test, OR
(b) completed Individual Education Plan requirements but DID NOT receive a passing score on the AIMS test (used only in grades 11 or 12). 
Completers have concluded their high school education and are not expected to re-enroll.
GGraduatedStudent either:
(a) completed course of study requirements and received a passing score on the AIMS test, OR
(b) completed Individual Education Plan requirements and received a passing score on the AIMS test (used only in grades 11 or 12).  
Graduates are issued high school diplomas from the school district.
PPromoted to the next gradeStudent was promoted to the next grade (used in all grade levels except 12)
RRetainedStudent was retained in the same grade. 
SAStill enrolled (AIMS)Student is still enrolled because student:
(a) fulfilled course of study requirements but DID NOT receive a passing score on the AIMS test, OR
(b) completed Individual Education Plan requirements but DID NOT receive a passing score on the AIMS test (used only in grade 12).
SCStill Enrolled (Course Study Reqs)Student is still enrolled because the student either:
(a) DID NOT meet course of study requirements for graduation but received a passing score on the AIMS test, OR
(b) DID NOT complete Individual Education Plan but received a passing score on the AIMS test (used only in grade 12).
SEStill Enrolled (Met No Reqs)Student is still enrolled because student:
(a) NEITHER met course study requirements NOR received a passing score on the AIMS test, OR
(b) NEITHER completed Individual Education Plan NOR received a passing score on the AIMS test (used only in grade 12).

Database Location:

enrollmentAZ.yearEndStatus

Ad Hoc inquiries:

  • Student > Learner > State Localized Elements > yearEndStatus
  • Student > Learner > All Enrollments > State Localized Elements > yearEndStatus

Ed-Fi Resources:

Arizona Ed-Fi Data v3.5 - Student School Associations

Adult ED ID

Adult Ed ID is used only for district-tracking purposes and is not used for state reporting.

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Database Location:

enrollmentAZ.ecAdultEdID

Ad Hoc inquiries:

  • Student > Learner > State Localized Elements > ecAdultEdID
  • Student > Learner > All Enrollments > State Localized Elements > ecAdultEdID

Previous School State

Previous School State is used only for district-tracking purposes and is not used for state reporting.

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Database Location:

enrollmentAZ.previousSchoolState

Ad Hoc inquiries:

  • Student > Learner > State Localized Elements > previousSchoolState
  • Student > Learner > All Enrollments > State Localized Elements > previousSchoolState

Serving District

Serving District is used only for district-tracking purposes and is not used for state reporting.

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Database Location:

enrollment.servingDistrict

Ad Hoc inquiries:

  • Student > Learner > Active Enrollment > Core elements > servingDistrict
  • Student > Learner > All Enrollments > Core elements > servingDistrict

Previous LEA (Charter)

The name of the district or charter school the student attended in the previous school year. This field is only used for the Estimated Enrollment Extract and is not used for state reporting.

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Database Location:

customStudent

Ad Hoc inquiries:

  • Student > Learner > Active Enrollment > Custom Enrollment > previousLEA
  • Student > Learner > All Enrollments > Custom Enrollment > previousLEA

Reports:

Resident School

The Resident School field is used to indicate the student's resident school when the student's special education school is not within the resident district.

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Database Location:

enrollment.residentSchool

Ad Hoc inquiries:

  • Student > Learner > Active Enrollment > State Reporting elements > residentSchool
  • Student > Learner > All Enrollments > State Reporting elements > residentSchool

Ed-Fi Resources:

Arizona Ed-Fi Data v3.5 - Student Education Organization Responsibility Associations

Enrollment Split Fields

The bottom portion of the State Reporting Fields section houses a group of fields that allow the information to be split from the actual enrollment start and end dates. The user can add a new row when a new date is identified for any of the elements. The Effective Date applies to all elements filled in. 

Screenshot of the Enrollment Split Fields editorEnrollment Split Fields Editor

Resident District

Identifies the district responsible for funding the student's enrollment. Since a student's Resident District could change over a school year, all changes should be captured as a separate split-field row.

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Database Location:

enrollment.residentDistrict

Ad Hoc inquiries:

  • Student > Learner > Active Enrollment > State Reporting elements > residentDistrict
  • Student > Learner > All Enrollments > State Reporting elements > residentDistrict

Ed-Fi Resources:

FTE

The Full Time Equivalency (FTE) field identifies the percentage that the student is enrolled. Since a student's percentage could change over a school year, all percentage changes should be captured as a separate split-field row.

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CodeDescriptionDefinition
0.000%Student's course load is part time, equivalent to 0% of a full-time program
0.2525%Student's course load is part time, equivalent to 25% of a full-time program
0.5050%Student's course load is part time, equivalent to 50% of a full-time program
0.7575%Student's course load is part time, equivalent to 75% of a full-time program
1.00100%Student's course load is part time, equivalent to 100% of a full-time program

Database Location:

enrollment.percentEnrolled

Ad Hoc inquiries:

  • Student > Learner > Active Enrollment > State Reporting elements > percentEnrolled
  • Student > Learner > All Enrollments > State Reporting elements > percentEnrolled

Ed-Fi Resources:

Tuition Payer

Indicates how the membership is being funded. 

The values in the Tuition Payer field are automatically mapped to Arizona defined values. Please consult your district Ed-Fi administrator for any variations of these mapped values.

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CodeDescriptionDefinition
1NormalThis includes students attending school in their own district of residence, as well as Tuition-in students (students attending school outside their district of residence as defined in Arizona statute, but whose tuition is paid by the district or ADE), and students with a special enrollment situation (see the subject "Special Enrollment" earlier in this document).  
2Privately Paid TuitionThis includes students not eligible for state funding as defined in Arizona statute, e.g., students age 22 and older, students less than 3 years old, preschool children without disabilities, and foreign exchange students. It also includes students with private-paid tuition, e.g., tuition is paid by parents.
3Foreign Exchange StudentStudent is a foreign exchange student. These students are not eligible for state funding.
4NSE students in residential treatmentNon-Special Education (NSE) students placed in approved private residential facilities; funding is paid through the voucher system, not ADM.
5JTED/Non-Resident Charter (concurrent)This tuition payer code is reported for the JTED Membership when a student is concurrently enrolled in a charter school but does not reside within the boundary of the member district. The JTED membership is not eligible for state funding.
6ISEP StudentIndian School Equalization Program (ISEP). The tuition payer code use used to identify ISEP students. An ISEP student must not generate state aid, SPED add-on, or ELL add-on funding.
7Other state-funded formulaSpecial education students who are receiving services from a state institution or an approved residential facility and are funded through the voucher system.
8Non-AZ resident at specialized school
9Future Funded CTED Student

Database Location:

enrollment.stateAid

Ad Hoc inquiries:

  • Student > Learner > Active Enrollment > State Reporting elements > stateAid
  • Student > Learner > All Enrollments > State Reporting elements > stateAid

Ed-Fi Resources:

Special Enrollment

This field is used conditionally for students with a special enrollment. Most students do not have a Special Enrollment Code, so the field is left blank.

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CodeDescriptionDefinition
1CECACertificate of Educational Convenience A (CEC-A)
May pertain to students who reside in unorganized territories (no school district) or who are precluded by distance and lack of adequate transportation from attending school in the district or county of residence.
2CECBCertificate of Educational Convenience B (CEC-B)
Students who are placed in one of the following facilities: a State rehabilitation or corrective institution, a foster home, child care agency, or institution which is licensed and supervised by the Department of Economic Security or Department of Health Services, a residential facility operated or supported by the Department of Economic Security or the Department of Health Services, or a residence under the supervision of Juvenile Corrections.The county school superintendent of any county may not issue a CEC for a student placed in one of the above facilities when the student is placed in the same district as the residence of the student’s parents or legal guardians or when the student is placed without a court order and the student’s parents or legal guardians are not residents of this state.
3Open EnrollmentStudent registered during a declared open enrollment period.
School districts may adopt and implement policies to allow students who reside outside of their district boundaries to enroll in any school within the district. Students who enroll under the provisions of such policies are known as open-enrollment students. 

Database Location:

enrollment.nclbChoice

Ad Hoc inquiries:

  • Student > Learner > Active Enrollment > State Reporting elements > nclbChoice
  • Student > Learner > All Enrollments > State Reporting elements > nclbChoice

Ed-Fi Resources:

ZZZ Enrollments

The ZZZ Enrollment Start Status and Enrollment End Status are used to bridge the gap or combine enrollments when a student changes calendars during the academic school year. This is done so the two enrollments report as a single enrollment for state reporting purposes. 

There are a few requirements necessary for enrollments to follow the ZZZ enrollment state reporting logic:

  1. All ZZZ enrollments must have a Start Status, End Status, or both a Start and End Status of ZZZ: Same school calendar transfer - Do NOT report to state.
  2. All ZZZ enrollments must be associated with the same student (and have the same person ID). 
  3. All ZZZ enrollments must have the same Grade Level.
  4. All ZZZ enrollments must have the same Calendar End Year.
  5. All ZZZ enrollments must be within the same School.
  6. All ZZZ enrollments must have the same Local Service Type.
  7. Exclusions must be turned OFF on the last ZZZ enrollment.The ZZZ logic specifically does not look into the other ZZZ enrollments for exclusions because this is done during the resync query.
    • Enrollment State Exclude
    • Enrollment Start Status is NOT 'E: NON-SAIS DISTRICT USE ONLY!'
    • Calendar Exclude
    • Grade Level Exclude
    • School Exclude
  8. The last ZZZ enrollment's start date must be on or before the next instructional day after the previous ZZZ enrollment's end date in the last ZZZ enrollment's calendar. This means that term dates must be specified and days must be populated on the calendars associated with the ZZZ enrollments. For example, the first ZZZ enrollment ends on 3/15/2023. The next instructional day for the second ZZZ enrollment after 3/15/2023 is 3/17/2023. The second ZZZ enrollment must start on or before 3/17/2023.

When the enrollment matches the reporting criteria for ZZZ enrollments, ZZZ enrollments are ordered by Enrollment Start Date. An example of a potential ZZZ enrollment situation is provided below:

ZZZ Enrollment 1
ZZZ Enrollment 2
ZZZ Enrollment 3

Calendar: Example Calendar 4 Day

Grade: 12

Local Service Type: P: Primary

Start Date: 08/01/2023

End Date: 10/01/2023

Local Start Status: E1: 1st AZ enroll, from same school

Local End Status: ZZZ: Same school calendar transfer - Do NOT report to state

Calendar: Example Calendar 5 Day

Grade: 12

Local Service Type: P: Primary

Start Date: 10/02/2023

End Date: 10/15/2023

Local Start Status: ZZZ: Same school calendar transfer - Do NOT report to state

Local End Status: ZZZ: Same school calendar transfer - Do NOT report to state

Calendar: Example Calendar 4 Day

Grade: 12

Local Service Type: P: Primary

Start Date: 10/16/2023

End Date: 05/30/2024

Local Start Status: ZZZ: Same school calendar transfer - Do NOT report to state

Local End Status: G: Graduated

While there are three enrollments in Campus for the student, state reporting logic considers all three enrollments as a singular enrollment for the resources found in the next section.

The following resources use ZZZ enrollment logic in at least one data element: