Indiana Census

Tool Search: Demographics

Census tracks every person entry in Infinite Campus - parents, staff, students, emergency contacts, doctors, etc. Demographic data is used throughout Campus, utilizing historic and current details of each person. Some fields in the Census module are unique to each state. Other fields in the Census module do not require unique, state-specific data. However, many of these fields are required and data entry in these fields is necessary.

Identities

Tool Search: Identities

The Identities tool acts as an historical record of the person's demographic information. While the information on the Demographics tool is displayed on the Identities record, changes should be made here.

Types of changes include:

  • Name and Legal Name
  • Gender
  • Social Security number
  • Race/Ethnicity
  • Nickname

Previous identity information is not lost when it is modified, but an end date is entered for the previous identity and a start date is entered for the new identity.

See the core Identities article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Identities records.

Image of the Identities Information Editor.Identities Information Editor

Name Fields

Last Name, First Name, Middle Name and Suffix (Jr., III, etc.) are the legal names of the person.

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FieldDefinitionDatabase LocationAd hoc Inquiries
Last NameThe person's last name.Identity.lastNameStudent > Demographics > student.lastName
First NameThe person's first name.Identity.firstNameStudent > Demographics > student.firstName
Middle NameThe person's middle name.Identity.middleNameStudent > Demographics > student.middleName
SuffixIndication of a generational name (Jr., III, etc.).Identity.suffixStudent > Demographics > student.suffix

Ed-Fi Resource(s):

* Ed-Fi Resources check and report legal information as documented under the Protected Identity Information section of a person's current identity record before considering preferred information. If all fields of the Protected Identity Information section are blank, the resources report the preferred information documented in the current identity record's Identity Information section.

Gender

Indicates the person's gender. At this time, the state of Indiana acknowledges Male and Female gender only.

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Database Location:

Identity.gender

Ad Hoc Inquiries:

Student > Demographics > student.gender

Ed-Fi Resource(s):

* Ed-Fi Resources check and report legal information as documented under the Protected Identity Information section of a person's current identity record before considering preferred information. If all fields of the Protected Identity Information section are blank, the resources report the preferred information documented in the current identity record's Identity Information section.

Birth Date

Indicates the person's date of birth.

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Database Location:

Identity.birthDate

Ad Hoc Inquiries:

Student > Demographics > student.birthDate

Ed-Fi Resource(s):

Birth Country

The Birth Country is the country listed on the student’s birth certificate during initial enrollment. Please refer to the International Organization of Standards directory for more information on country codes.

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Database Location:

Identity.birthCountry

Ad Hoc Inquiries:

Student > Demographics > student.birthCountry

Ed-Fi Resource(s):

Date Entered US

Indicates the date the student entered the United States.

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Database Location:

Identity.dateEnteredUS

Ad Hoc Inquiries:

Student > Demographics > Identity History > ident.dateEnteredUS

Ed-Fi Resource: 

Date Entered US School

Indicates the date on which the student enrolled in a US school.

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Database Location:

Identity.dateEnteredUSSchool

Ad Hoc Inquiries:

Student > Demographics > Identity History > ident.dateEnteredUSSchool

Ed-Fi Resource: 

Home Primary Language

The Home Primary Language field allows a district to record the language spoken in the student's home, as determined by the student's home language survey. Please refer to the International Organization of Standards directory for more information on language codes.

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Database Location:

Identity.homePrimaryLanguage

Ad Hoc Inquiries:

Student > Demographics > student.homePrimaryLanguage

Student > Demographics > Identity History > ident.homePrimaryLanguage

Ed-Fi Resource: 

Race Ethnicity

The Federal government has adopted standards for defining racial and ethnic data to be used by the Department of Education. See the Race/Ethnicity article for more information.

Is the individual Hispanic or Latino?

Indicates whether the student is of Hispanic descent.

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Database Location:

Identity.hispanicLatinoEthnicity

Ad Hoc Inquiries:

Student > Demographics > student.hispanicEthnicity

Ed-Fi Resource(s):

Race Ethnicity

Indicates the person's race/ethnicity.

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Database Location:

Identity.raceEthnicity

Ad Hoc Inquiries:

Student > Demographics > student.raceEthnicity

Ed-Fi Resource(s):


Demographics

Tool Search: Demographics

The Demographics tool is the basic area for viewing general person information within Campus. All people for whom data is tracked, including students, staff, parents/guardians, household members, etc., have a Demographics record, which includes name and gender from the Identities record, student and staff identification numbers and contact information.

See the core Demographics article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Demographics records.

Person Identifiers

Person Identifiers like Student Number and Student State ID are used in state reports and Ed-Fi resources to identity student records. Staff identification - Local Staff Number, Staff State ID - are also recorded here.

Follow district guidelines when creating or importing these values. 

Image of the Person Identifiers Editor.Person Identifiers Editor

Ed-Fi ID

A unique identifier used to tie the person's records within Campus to their Ed-Fi record within the Ed-Fi system. When an Ed-Fi ID is used, often the Student State ID, Staff State ID, Local Student Number, Local Staff Number all use this number. See the Enter Ed-Fi IDs article for more information.

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Staff State ID

Staff Unique State ID is a unique state identification number for the staff person provided by the Department of Education If this field is left blank, any courses or students tied to the staff member fail to report.  

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Database Location: 

Person.staffStateID

Ad Hoc Inquiries:

Student > Demographics > Identity History > Staff State ID History > staffStateIDHist.staffStateID

Ed-Fi Resource(s):

Local Staff Number

Local Staff Number is a unique identification number for the staff person assigned by the district.

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Database Location: 

Person.staffNumber

Ad Hoc Inquiries:

Student > Demographics > Identity History > Staff Number History > staffNumHist.staffNumber

Ed-Fi Resource(s):

Student State ID

Student Unique State ID is a unique state identification number for the student provided by the Department of Education.

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Database Location: 

Person.studentStateID

Ad Hoc Inquiries:

Student > Demographics > student.stateID

Ed-Fi Resource(s):

Local Student Number

Local Student Number is a unique identification number for the student assigned by the district.

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Database Location: 

Person.studentNumber

Ad Hoc Inquiries:

Student > Demographics > student.studentNumber

Ed-Fi Resource(s):

Personal Contact Information

The Personal Contact Information editor contains phone numbers, messaging preferences and the language preferred for receiving messages.

Image of the Personal Contact Information Editor.Personal Contact Information Editor
All phone number fields allow for the entry of a three-digit area code, a three-digit central office code, a four-digit line number, and an extension, if applicable.

Email 

Lists the person's email address.

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Database Location:

Contact.email

Ad Hoc Inquiries:

Student > Census > pcontact.email

Ed-Fi Resource(s):

Cell Phone

Lists the person's mobile number.

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Database Location: 

Contact.cellPhone

Ad Hoc Inquiries:

Student > Census > pcontact.cellPhone

Ed-Fi Resource(s):

Work Phone

Lists the person's work number.

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Database Location: 

Contact.workPhone

Ad Hoc Inquiries:

Student > Census > pcontact.workPhone

Ed-Fi Resource(s):

Other 

Lists the person's landline home phone number, or other phone number that is different than the Cell Phone, Work Phone, or Pager numbers.

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Database Location: 

Contact.homePhone

Ad Hoc Inquiries:

Student > Census > pcontact.homePhone

Ed-Fi Resource(s):

Pager

Lists the person's pager number.

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Database Location: 

Contact.pager

Ad Hoc Inquiries:

Student > Census > pcontact.pager

Ed-Fi Resources:


District Employment

Tool Search: District Employment

District Employment must have active district employment record. This record indicates the student is actively (no end date) or has been (end date) employed at the district. A District Assignment record is needed to indicate employment at a particular school/building within the district. Please see the District Employment article for more information.

See the core District Employment article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing employment records.

Image of the District Employment Information Editor.District Employment Information Editor

Teaching Start Year

Indicates the date in which the staff person began teaching (when the teaching license was received).

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Database Location: 

Employment.teachingStartYear

Ad Hoc Inquiries:

Person > Staff > District Employment > employment.teachingStartYear

Ed-Fi Resource(s):

Education

Indicates the level of schooling the staff person has. 

  • 1: Doctorate
  • 2: Master's degree 30+ semester hours  
  • 3: Master's degree
  • 4: Bachelor's degree 30+ semester hours 
  • 5: Bachelor's degree
  • 6: Less than bachelor's degree

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Database Location: 

Employment.educationLevel

Ad Hoc Inquiries:

Person > Staff > District Employment > employment.educationLevel

Ed-Fi Resource(s):

License Number

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Database Location: 

Employment.licenseNumber

Ad Hoc Inquiries:

Person > Staff > District Employment > employment.licenseNumber

Ed-Fi Resource(s):


District Assignments

Classic View: Census > People > District Assignment

The District Assignments tool lists the location where the staff member is working. Users can view the school where the person works, the start date and title, type of employment and assignment code. Fields that are specific to the state of Indiana are further described below. 

Staff with multiple Titles will have multiple District Assignments to the same school.

See the core District Assignments article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing District Assignments records.

District Assignment Editor

Title

Lists the staff person's position - Teacher, Coach, etc. Options can be modified in the Attribute/Dictionary.

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Database Location: 

EmploymentAssignment.title

Ad Hoc Inquiries:

Person > Staff > Assignment > schoolEmployment.title

Ed-Fi Resource(s):

Start Date

Indicates the start date of employment at the specific school. This is the very first date the staff member was employed at the school.

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Database Location: 

EmploymentAssignment.startDate

Ad Hoc Inquiries:

Person > Staff > Assignment > schoolEmployment.assignmentStartDate

Ed-Fi Resource(s):

End Date

Indicates the end date of employment assignment. This is the very last date the staff member was employed at the school.

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Database Location:

EmploymentAssignment.endDate

Ad Hoc Inquiries:

Person > Staff > Assignment > schoolEmployment.assignmentEndDate

Ed-Fi Resource(s):


Credentials

Tool Search: Credentials

The Credentials tool lists the credential types of a staff member. Credentials are based on the date when the credential was earned. There are five types of credentials that can be added for a person. Multiple credentials can be entered for a staff member. The staff member may be highly qualified in two subject areas or may have multiple degrees.

See the core Credentials article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Credentials records.

Credentials Editor

Credential Type

Indicates the type of credential the staff person has earned. This list is visible when creating a new credential and in the list of previously entered credentials. 

  • CI: Crisis Intervention
  • ED: Education
  • HQ: Highly Qualified
  • LC: Licensure/Certification
  • OT: Other

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Database Location:

EmploymentCredential.employmentCredentialType

Ad Hoc Inquiries:

Person > Staff > Assignment > employmentCredential.credentialType

Ed-Fi Resource(s):

License Number

Indicates the number of the license assigned when the credential was granted.

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Database Location:

EmploymentCredential.licenseNumber

Ad Hoc Inquiries:

Person > Staff > Assignment > employmentCredential.licenseNumber

Ed-Fi Resource(s):


Households

Households help in identifying which persons live in the same home. The list of Members identifies family and non-family members at a shared address, and the Address information lists where that household is located.

See the core Households article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing household records.

Members

Tool Search: Household Members

The Members tool lists all persons that have ever lived in the selected household. Due to legacy issues, it is recommended that members are not deleted from the household, but rather ended. This is used to determine whether a student current lives with their parents. 

Household Members

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Database Location:

HouseholdMember.XXX

Ed-Fi Resource(s):

Household Addresses

Tool Search: Household Addresses

The Household Addresses tool displays all addresses in which the family has resided. For legacy purposes, addresses should not be deleted, only ended, when a family moves. Like the household information to which it is tied, the addresses are used in generating reports that are sent home and in location extracts.

Image of the Household Address Location and Detail Editors.Household Address Location and Detail Editors

Address

Lists the house number, street name, street tag and direction of the household.

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Database Location:

  • Address.number
  • Address.street
  • Address.tag
  • Address.prefix
  • Address.dir
  • Address.apt

Ad Hoc Inquiries:

Student > Census > Addresses > address.number, address.street, address.tag. address.prefix, address.dir, address.apt

Person > Census > Addresses > address.number, address.street, address.tag. address.prefix, address.dir, address.apt

Ed-Fi Resources:

Start Date

Indicates the date the family began living at that address.

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Database Location:

HouseholdLocation.startDate

Ad Hoc Inquiries:

Student > Census > Addresses > address.startDate

Person > Census > Addresses > address.startDate

Ed-Fi Resources:

End Date

Indicates the date the family stopped living at that address.

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Database Location:

HouseholdLocation.endDate

Ad Hoc Inquiries:

Student > Census > Addresses > address.endDate

Person > Census > Addresses > address.endDate

Ed-Fi Resources:

Mailing

Indicates the family receive mail at this address.

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Database Location:

HouseholdLocation.mailing

Ad Hoc Inquiries:

Student > Census > Mailing Addresses

Person > Census > Mailing Addresses

Ed-Fi Resources:

Secondary

Indicates it is a secondary address for the household. A household can only have one primary physical address at any given time. In the situation where a household has two physical addresses, one of them needs to be marked as secondary.

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Database Location:

HouseholdLocation.secondary

Ad Hoc Inquiries:

Student > Census > Mailing Addresses > mailingAddress.secondary

Person > Census > Mailing Addresses > mailingAddress.secondary

Ed-Fi Resources:

Private

Indicates the address information should remain at the school (not given to third party mailings).

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Database Location:

HouseholdLocation.private

Ad Hoc Inquiries:

Student > Census > Mailing Addresses > mailingAddress.privateAddress

Person > Census > Mailing Addresses > mailingAddress.privateAddress

Ed-Fi Resources:

Physical

Indicates the address is the household's physical location.

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Database Location:

HouseholdLocation.physical

Ad Hoc Inquiries:

Student > Census > Mailing Addresses > mailingAddress.physicalAddress

Person > Census > Mailing Addresses > mailingAddress.physicalAddress

Ed-Fi Resources:


Relationships

Tool Search: Relationships

The Relationships tool displays established relationships between people existing in Campus. Relationships include the other individuals residing in the same household as the selected individual and those individuals who may reside in other households but have an association with the selected person (emergency contacts or divorced parents, etc.).

See the core Relationships article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Demographics records.

Relationships

Emergency Priority

Provides a visual indication of the listed person's priority for contact in an emergency situation. This is a numeric value. The person that should be notified first should have a 1. If there is no entered priority, the school uses discretion when contacting individuals.

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Database Location:

RelatedPair.seq

Ad Hoc Inquiries:

Not Available

Ed-Fi Resource(s):

Guardian

When checked, indicates which person has authority when making decisions on behalf of the student. This designation is used in several reports and messaging tools.

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Database Location:

RelationshipType.guardian

Ad Hoc Inquiries:

  • Person > Census > Contact Summary > contacts.guardian
  • Person > Census > Contact Summary > mailingAddresses.guardian
  • Student > Census > Household Contact Summary > contacts.guardian
  • Student > Census > Contact Summary > mailingAddresses.guardian
  • Student > Census > Contact Summary > address.guardian

Ed-Fi Resource(s):

Relationship

Designates the type of relationship between two people. Both people - the selected individual and the name of the person in the row - are affected by the selected. Relationship types are defined for the district in the Relationship Type tool.

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Database Location:

RelationshipType.name

Ad Hoc Inquiries:

Student > Census > Household Contact Summary > contacts.Summary

Person > Census > Household Contact Summary > contacts.Summary

Ed-Fi Resource(s):


Military Connections

Tool Search: Military Connections

The Military Connections tool  tracks parent/guardian data for those who are military personnel. This tool works in conjunction with the Impact Aid tool, which tracks parents/guardians who are employed at federal sites (armed forces locations, reservation lands, etc.).

See the core Military Connections article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Military Connections records.

Image of the Military Connections Editor.Military Connections Editor

Status

Indicates the enlistment status of the parent/guardian.

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Database Location:

MilitaryConnections.status

Ad Hoc Inquiries:

Student > Demographics > Military Connections > militaryConnections.status

Person > Demographics > Military Connections > militaryConnections.status

Ed-Fi Resource: