This report is no longer supported or updated by Infinite Campus. The Indiana flat file reports will remain available in the Infinite Campus system until the 2023-2024 school year. Schools can continue to use the flat file reports as needed until then, but Infinite Campus no longer provides any support.
Data Exchange was designated as the sole source of truth for all data for the purposes of required reports beginning with the 2021-2022 school year. Please refer to the Indiana Ed-Fi documentation for additional information about current state reporting practices / procedures using the Data Exchange Ed-Fi System.
PATH: IN State Reporting > AD
The purpose of this data collection is to gather student-specific information to complete the information on student groups such as gifted and talented, homeless students and students with a parent/guardian actively serving in the military.
Additional Student Information Editor
Data Submission
The collection period of this report begins in early May and runs to early June, or 5 days after the end of the school year.
Report Logic
- Students report when any one of the following fields are not null or 0 AND the student has a primary enrollment that falls within the start and end date selected on the extract editor: High Ability or Homeless. Students whose parent is on active duty in the Armed Forces or students with Foster Care records within the effective dates also report.
- If a student has multiple primary enrollments that meet the above criteria, one record reports for each enrollment.
- Enrollments marked as State Excluded or No Show do not report.
Report Editor Details
Editor Field | Description |
|---|---|
Start Date | The earliest date from which data is pulled for the report. |
End Date | The latest date from which data is pulled for the report. |
| Ad Hoc | Select an Ad hoc Filter to limit the information reported to students within the selected filter. |
Format | The format in which the report generates. Options include HTML, Comma Separated and XML |
| Report Type | The type of report to run:
|
Calendars | The calendar(s) from which data is pulled for the report. Can be set to display only the active year's calendars, or be sorted by school or by year. |
Generating the Report
- Enter a Start Date in mmddyyyy format or by clicking the calendar icon.
- Enter an End Date in mmddyyyy format or by clicking the calendar icon.
- Select the Format in which the report should be generated.
- Select the Report Type in which the report should be generated.
- Select the Calendar(s) to be included in the report. Calendars can be sorted by active year, by school or by year.
- Click the Generate Extract button to generate the report.
Result
The report displays in the format you selected.
Additional Student Information Report Layout
Element Name | Description | Type, Format and Length | Campus Database | Campus Application |
|---|---|---|---|---|
School Number | State assigned school ID | Numeric, 4 digits | School.number | System Administration > Resources > School > State School Number |
Student Test Number | Official student test number (State ID) | Numeric, 9 digits | Person.stateID | Census > People > Demographics > Person Identifiers > Student State ID |
Grade Level | Grade level of student | Alphanumeric, 2 characters | Enrollment.gradeLevel | Student Information > General > Enrollments > Grade |
High Ability | Indicates student level of high ability. See options in the High Ability Options table following. If the High Ability field on the enrollment is null, this field reports 0. | Numeric, 1 digit | EnrollmentIN.highAbility | Student Information > General > Enrollments > State Reporting Fields > High Ability |
Homeless | Indicates the primary nighttime residence of the student. See options in the Homeless Options table following. If the student has a valid Homeless record at any point during the effective dates AND the Primary Nighttime Residence drop-list is not NULL or 0, this field reports the Homeless code. Otherwise, 0 reports. | Numeric, 1 digit | Homeless.primaryNightTimeResidence | Student Information > Program Participation > Homeless |
| Unaccompanied Youth | Indicates whether the student is an unaccompanied youth. If the student has a valid Homeless record at any point during the effective dates AND the Unaccompanied Youth dropdown list is set to Yes, then Y reports. Otherwise, N reports. | Alphanumeric, 1 character | Homeless.unaccompaniedYouth | Student Information > Program Participation > Homeless > UnaccompaniedYouth |
| Military Family | Indicates student's parent is on active duty in the Armed Forces. The following values report.
| Alphanumeric, 1 character | ImpactAidEmployment.militaryStatus | Census > People > Military Connections |
| Foster Care | Indicates whether the student is in foster care. | Alphanumeric, 1 character Y or N | FosterCare.startDate FosterCare.endDate | Student Information > Program Participation > Foster Care |
| Section 504 | Indicates whether the student qualifies for Section 504 services. If the student has an active Section 504 record within the report's date range, Y reports. Otherwise, N reports. | Alphanumeric, 1 character Y or N | N/A | Student Information > Program Participation > Section 504 |
| Student First Name | The student's first name. This field is only included in HTML format. | Alphanumeric, N/A | Identity.firstName | Census > People > Demographics > Person Information > First Name |
Student Last Name
| The student's last name. This field is only included in HTML format. | Alphanumeric, N/A | Identity.lastName | Census > People > Demographics > Person Information > Last Name |
High Ability Options
Code | Description |
|---|---|
0 | Does not apply, not a high ability program student |
1 | General Intellectual |
2 | Math (M-HA) |
3 | Language Arts (L-HA) |
4 | Other |
Homeless Option
Code | Description |
|---|---|
0 | Does not apply, student is not homeless |
1 | Doubled-up |
2 | Sheltered |
3 | Unsheltered |
4 | Hotels/Motels |
