Object Triggering Logic

This table describes logic for triggering syncing of this object.

Action	Trigger
Post	When a new enrollment is saved for a student, and there is an Early Education record saved that overlaps the enrollment record. When a student has two enrollments in the same School, Calendar & Schedule Structure with the same start date, report from the enrollment service type in the following order: P: Primary Enrollment S: Partial/Ancillary N: Special Ed Services When an enrollment with a higher priority is deleted, the enrollment with lower priority will post a new record. Do not send records if the Calendar Exclude check box is checked in the calendar the student is enrolled. Do not send records if the School Exclude check box is checked in the calendar the student is enrolled. Do not send a record if the No Show check box is checked. When a new Early Education record is saved for a student, and there is a reportable enrollment record that overlaps the Early Education record. When the Early Education record's Start Date or End Date are updated so that they overlap a reportable enrollment record. When the Enrollment record's Start Date or End Date are updated so that they overlap an Early Education record. Do not send records if. the Calendar Grade Level "Exclude from State Reporting" checkbox is selected for the grade level that the student's enrollment is tied to.
Put	When the start date for an enrollment is changed: When an enrollment with a lower priority is changed, data will not send. When an enrollment is updated for a student. When the Early Education record is updated for a student.
Delete	When an enrollment is deleted: When a student has two enrollments in the same school for the same start date, records with lower priority will not trigger a delete. When the No Show check box is checked. When the Early Education record is deleted. When the Early Education record's Start Date or End Date are updated so that they no longer overlap a reportable enrollment record. When the Enrollment record's Start Date or End Date are updated so that they no longer overlap an Early Education record.

Action

Trigger

Post

When a new enrollment is saved for a student, and there is an Early Education record saved that overlaps the enrollment record.

When a student has two enrollments in the same School, Calendar & Schedule Structure with the same start date, report from the enrollment service type in the following order:
1. P: Primary Enrollment
2. S: Partial/Ancillary
3. N: Special Ed Services
When an enrollment with a higher priority is deleted, the enrollment with lower priority will post a new record.
Do not send records if the Calendar Exclude check box is checked in the calendar the student is enrolled.
Do not send records if the School Exclude check box is checked in the calendar the student is enrolled.
Do not send a record if the No Show check box is checked.
When a new Early Education record is saved for a student, and there is a reportable enrollment record that overlaps the Early Education record.
When the Early Education record's Start Date or End Date are updated so that they overlap a reportable enrollment record.
When the Enrollment record's Start Date or End Date are updated so that they overlap an Early Education record.
Do not send records if. the Calendar Grade Level "Exclude from State Reporting" checkbox is selected for the grade level that the student's enrollment is tied to.

Put

When the start date for an enrollment is changed:

When an enrollment with a lower priority is changed, data will not send.
When an enrollment is updated for a student.
When the Early Education record is updated for a student.

Delete

When an enrollment is deleted:

When a student has two enrollments in the same school for the same start date, records with lower priority will not trigger a delete.
When the No Show check box is checked.
When the Early Education record is deleted.
When the Early Education record's Start Date or End Date are updated so that they no longer overlap a reportable enrollment record.
When the Enrollment record's Start Date or End Date are updated so that they no longer overlap an Early Education record.

Object Data Elements

This table describes data elements sent within the resource.

Data Element Label	Business Requirement	Business Rules	M, C or O	Data Source GUI Path	Database Field
beginDate	The month, day, and year on which the Student first received services.	Report the Start Date from the Early Education record If the Enrollment Start Date takes place after the Early Education record Start Date, report the Enrollment Start Date.	M	Student Information > Program Participation > State Programs > Early Learning > Start Date Student Information > General > Enrollments > Start Date	EarlyLearning. startDate
education Organization Reference	educationOrganizationId: The identifier assigned to an education organization.	Report the Ed-Fi School ID. If Ed-Fi School ID is NULL, report: ttddddsssmmm where: tt = district type dddd = district number, left zero filled sss = school number, left zero filled mmm = 000 for all organizations reported in Ed-Fi	M	System Administration > Resources > School > school record > Ed-Fi School ID tt: System Administration > Resources > District Information > district record > Type dddd: System Administration > Resources > District Information > district record > State District Number SSS: System Administration > Resources > School > school record > State School Number	School.entityID District.type District.number School.number
program Reference	educationOrganizationId: The identifier assigned to an education organization. programName: The formal name of the Program of instruction, training, services, or benefits available through federal, state, or local agencies. programTypeDescriptor: The type of program. programSectionDescriptor: The name and code representing a program section.	Report the following values within the program educationOrganizationId: Report the Ed-Fi District Number, if it exists If Ed-Fi District Number is NULL, report: ttddddsss where: tt = district type dddd = district number, left zero filled sss = 000 programName: If EarlyEducationMN.program = 01, 04, 204, or 204a, report ''EE-SR'. If EarlyEducationMN.program = 02, 03, 99, 200, 201, 202, 203, or 203a, report 'Early Education - Early Childhood Family Education'. If EarlyEducationMN.program = 05, report 'EE-SR+' If EarlyEducationMN.program = 06, report 'EE-ECSE' If EarlyEducationMN.program = 07, report 'EE-VPK' programTypeDescriptor: If EarlyEducationMN.program = 01, 04, 204, or 204a, report ''EE-SR'. If EarlyEducationMN.program = 02, 03, 99, 200, 201, 202, 203, or 203a, report 'EE-ECFE'. If EarlyEducationMN.program = 05, report 'EE-SR+' If EarlyEducationMN.program = 06, report 'EE-ECSE' If EarlyEducationMN.program = 07, report 'EE-VPK' programSectionDescriptor: Report the value for 'Program Section Descriptor' from the mapped Ed-Fi Code if a default value is set in the attribute/dictionary, report that value else, do not report	M	System Administration > Resources > District Information > district record > Ed-Fi District Number tt: System Administration > Resources > District Information > district record > Type dddd: System Administration > Resources > District Information > district record > State District Number	District.entityID District.type District.number
percentEnrolled	percentEnrolled MembershipAttendanceUnitDescriptor CalendarCode	percentEnrolled: Report the value for 'Percent Enrolled' from the overlapping primary enrollment where the mapped Ed-Fi Grade Level Descriptor = 'EE' Else, report '100' as the default value if any of the following conditions are met: Multiple enrollments with grade level 'EE' exist The overlapping enrollment is not mapped to Ed-Fi Grade Level Descriptor grade level 'EE' MembershipAttendanceUnitDescriptor: Report the value for Membership Attendance Unit Descriptor from the overlapping primary enrollment where the mapped Ed-Fi Grade Level Descriptor = 'EE' Report 'Days' when 'Percent Enrolled' on the overlapping enrollment (SSA) = '100' Report 'Hours' when 'Percent Enrolled' on the overlapping enrollment (SSA) = '999' Else, report 'Days' as the default value if it cannot be determined based on, but not exclusive to the following conditions: Multiple overlapping enrollments with grade 'EE' exist The overlapping enrollment is not mapped to Ed-Fi Grade Level Descriptor 'EE' CalendarCode: Report the value for 'Calendar Code' from the overlapping primary enrollment where the mapped Ed-Fi Grade Level Descriptor = 'EE' Format: report calendar.calendarID + schedulestructure.structureID + gradelevel.name Else report the value for 'Calendar Code' from the lowest enrollment ID if any of the following are met: Multiple overlapping enrollments with grade 'EE' exist The overlapping enrollment is not mapped to Grade Level Descriptor 'EE'		Student Information > General > Enrollments
student Reference	studentUniqueId: A unique alphanumeric code assigned to a student.	Report the EdFi ID value.	M	Census > People > Demographics > EdFi ID	person.edFiId
endDate	The month, day, and year on which the Student exited the Program or stopped receiving services.	Report the End Date from the Early Education record, if it exists. If the Enrollment Start Date takes place after the Early Education record Start Date, report the Enrollment Start Date. If no Early Education record End Date exists, do not report.	C	Student Information > Program Participation > State Programs > Early Education record > End Date	EarlyLearning. endDate
fundingSources	An unordered collection of studentEarlyEducation ProgramAssociationFunding Sources. fundingSourceDescriptor: Funding source.	If a value exists, and it is mapped in the Resource Preferences area, report the mapped value. If multiple mapped values exist in a record, report all values . Otherwise, do not report.	C	Student Information > Program Participation > State Programs > Early Education > Early Education Funding Source > Funding Source	EarlyEducation FundingMN.funding Source
reasonExited Descriptor	The reason the child left the Program within a school or district.	If a value exists, and it is mapped in the Resource Preferences area, report the mapped value Otherwise, do not report.	C	Student Information > Program Participation > State Programs > Early Education > Exit Reason	EarlyEducationMN. exitReason
servedOutside OfRegular Session	Indicates whether the Student received services during the summer session or between sessions.	Report if the Served Outside of Regular Session checkbox is selected: If the checkbox is not selected, do not report.	C	Student Information > Program Participation > State Programs > Early Education > Served Outside of Regular Session	EarlyEducationMN. outsideSession
service Attendance Hours	Indicates a student’s service attendance hours.	Report the value: If Service Attendance Hours is NULL, report '0'.	C	Student Information > Program Participation > State Programs > Early Education > Service Attendance Hours	EarlyEducationMN. attendanceHours
service Membership Hours	Indicates a student’s service membership hours.	Report the value: If Service Membership Hours is NULL, report '0'.	C	Student Information > Program Participation > State Programs > Early Education > Service Membership Hours	EarlyEducationMN. membershipHours

Resource Preferences

The Ed-Fi Configuration tool is used to establish Ed-Fi data resources.

The following describes how to set the resource preferences for the Student Early Education Program Association resource.

If a mapping is changed, a resync must be performed on the resource in order for the new mappings to send correctly.

Any item not mapped will not report to Ed-Fi.

Select the appropriate Ed-Fi Code for the Funding Sources Descriptors.
EarlyEducationFundingMN Funding Source
UI Location Student Information > General > Early Education > Early Education Funding Source > Funding Source
Select the appropriate Ed-Fi Code for the Reason Exited Descriptors.
EarlyEducationCaregiverMN Educational Background
UI Location Student Information > General > Early Education > Exit Reason
Click Save.

MN v3.3 - Student Early Education Program Associations

Object Triggering Logic

Object Data Elements

Resource Preferences

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