Tool Search: Birth to 3 Years
The Illinois Birth to Three Demographics tool collects information on students from ages birth to three years. Students may have multiple entries, if necessary, to track changes in a student's programming over time. This information is reported in the Birth to 3 Year Old Report and the Birth to 3 Year Participant Demographic Report.
Records cannot overlap. If a new record is created, an error message is returned indicating the first record must be ended.
Birth to 3 Years Demographics Editor
Birth to Three Demographics Fields Available in Ad hoc Query Wizard
Use the fields available in the Student > Learner > Birth to 3 folder to create ad hoc reports. Select the Student Data Type from the Filter Designer options.
Birth to 3 Ad hoc Fields
Birth to 3 Demographics Data Elements
There are two areas on the Birth to 3 Demographics toolb - Birth to Three Years and Birth to 3 Caregiver.
Birth to 3 Years Editor
| Field | Description | Database Location |
|---|---|---|
Start Date | Entered date indicates the start of programming services for the student. Dates are entered in mmddyy format or by selecting the calendar icon to choose a date. | ILBirthto3.startDate |
End Date | Entered date indicates the end of programming services for the student. Dates are entered in mmddyy format or by selecting the calendar icon to choose a date. | ILBirthto3.endDate |
Birth Date of Biological Mother | Birth Date of the student's birth mother (does not need to be the existing guardian of the student). Dates are entered in mmddyy format or by selecting the calendar icon to choose a date. | ILBirthto3.mothersBirthdate |
| EI Number | Lists the Early Intervention Identification Number. | ILBirthto3.eiNumber |
Screening for Eligibility Tool | Selection indicates the screening option used to determine student eligibility for birth to 3 services. The following options are available:
| ILBirthto3.screeningTool |
| Total Number of Home Visits | Indicates the total number of home visits the child/family is provided during the year. | ILBirthto3.homeVisits |
| Screening for Social/Emotional Development | The screening used to determine the child's social and emotional development.
| ILBirthto3.screeningSocialDev |
Total Number of Parent Group Sessions | Indicates the total number of parent groups/sessions attended by the child's parent(s) during the year. | ILBirthto3.parentSessions |
Total Hours in DCFS Licensed Center | Indicates the total number of hours the child is in a licensed center-based classroom. | ILBirthto3.serviceHours |
| Household Income Criteria | Indicates the total household income of where the child primarily resides.
| ILBirthto3.householdIncome |
| Months Child Breastfed | Lists the total number of months the child was breastfed, either from a mother's breast or with breastmilk from the mother's breast with a bottle. | ILBirthto3.monthsChildBreastfed |
| Total Hours in DCFS Lic Family Home | Lists the number of hours the child spent in a Department of Child and Family Services Licensed Family Child Care Home. | ILBirthto3.totalHoursInDCFSLicFamilyHome |
| Child Development Screening | Indicates the child developmental screening tool used to screen the child.
| ILBirthto3.childDevelopmentScreening |
| Family Structure | Indicates the structure of the child's family at the time the child entered the program.
| ILBirthto3.familyStructure |
| Parents Married at Time of Birth | When selected, indicates the child's parents were legally married at the time of birth. | ILBirthto3.marriedParents |
Low Birth Weight | When selected, indicates the child was born with a weight of less than 2500 grams. | ILBirthto3.lowBirthWeight |
Foster Home | When selected, indicates the child is currently placed in a full-time substitute care outside of his own home by people other than the biological or adoptive parents or legal guardians. | ILBirthto3.fosterHome |
Child Support | When selected, indicates the child receives support from a divorced parent in an effort to maintain the normal standard of living for the child. | ILBirthto3.childSupport |
Housing Subsidy | When selected, indicates the child lives in a home that is funded by the government. This includes direct housing, subsidies, non-profit housing, public housing, rent supplements and some forms of co-operative and private sector housing. | ILBirthto3.housingsubsidy |
Child Welfare Past Year | When selected, indicates whether the child or their family has received services from the Department of Children and Family Services (DCFS), including foster care, intact family services or the parent has been a youth in care. | ILBirthto3.childWelfarePastYear |
| Child of Teen Parents | When selected, indicates the mother or father of the child wasunder the age of 21 when the child was born. | ILBirthto3.childOfTeenParents |
TANFF | When selected, indicates the child's family receives financial assistance from the Temporary Assistance for Needy Families to help pay for food, shelter, utilities and expenses other than medical. | ILBirthto3.TANFF |
WIC | When selected, indicates the child's family receives assistance from the Women, Infants and Children program, providing help with food, health care referrals, nutrition education for pregnant, breastfeeding and non-breastfeeding postpartum women with children up to age 5 who are at nutritional risk. | ILBirthto3.WIC |
SNAP | When selected, indicates the child's family is issued a card, stamp or coupon by the government to aid with the purchasing of food. | ILBirthto3.foodStamps |
| Preterm Birth | When selected, indicates the child was born prior to 37 weeks gestation. | ILBirthto3.pretermBirth |
Birth to Three Caregiver
| Field | Description | Database Location |
|---|---|---|
| Caregiver | Indicates any person to whom the student has a relationship based on the Relationships assigned in Census People. | ILBirthto3Caregiver.caregiver |
| Relationship | Indicates the type of relationship the caregiver has with the student. The following options are available:
| ILBirthto3Caregiver.relationship |
| Educational Background | Indicates the caregiver's level of education. The following options are available:
| ILBirthto3Caregiver.educationalBackground |
| Employment Status | Indicates the caregiver's current employment status. The following options are available:
| ILBirthto3Caregiver.employmentStatus |
Add a Birth to Three Years Record
- Click the New icon from the Action bar. A Birth to 3 Years editor displays.
- Enter the information that is applicable for the selected student.
- Click the Save icon. Or, continue to add Caregiver information.
Add Birth to 3 Caregiver Information
A Relationship, Education Background or Employment Status selection cannot be saved without the selection of a caregiver.
- Select the Caregiver from the dropdown list.
- Select the Relationship from the dropdown list.
- Select the caregiver's Educational Background from the dropdown list.
- Select the caregiver's Employment Status from the dropdown list.
- Click the Add Birth to 3 Caregiver button to add another record.
- Click the Save icon when finished.
End a Birth to Three Years Record
- Select the existing Birth to Three Years record that needs to be ended.
- Enter the End Date of when the student stopped receiving the entered services.
- Click the Save icon when finished. The ended record will display in the Birth to Three Years list with an end date.
A Birth to Three Years Record can also be deleted by selecting the Delete icon from the action bar. However, deleting the record removes ALL information of the birth to three information for the child and should only be done when the record was created in error.
