Tool Search: MOSIS Extracts

The MAP Spring Assessment Pre-Code file generates pre-code labels for students in grades 3-8 who take the spring Missouri Assessment Program. The MAP Assessment is submitted in January.

Screenshot of the MOSIS Pre-Code File: MAP Assessment Type editor. MOSIS Pre-Code File: MAP Assessment Type

Report Logic

The roster date is ignored for this extract; meaning, a student who dropped a course still reports on the extract. This also means a student who is not scheduled into any courses for ELA, MATH or SC still reports a record.

Only one homeroom record generates as a result in the extract if the student is scheduled into multiple homeroom sections.

If MAP Sort Option is set to Room Number, the homeroom flag does not need to be selected.
If the assessment is chosen as MAPSPR, the SORT value is expected. This value is chosen on the Course Section editor.
If MAP Sort Value 1: Room Number is selected, the room number of the section into which the student is scheduled report.

When the Assessment Subject field on the Course editor is set to ELA, MATH and SC, a record for each subject area reports, if the student is enrolled in a course section with the associated assessment subjects.

MATH and ELA report for grades 3-12.
MATH, ELA and SC report for grades 5, 8 and 11.
SC reports for grades 5, 8 and 11.
If there is no subject code, the Teacher's first and last name and email address does not report.
If students meet the reporting population but are not scheduled into a course with a Subject Area of ELA, MAP or SC, one record reports as a blank value.
When the Subject Code is ELA, MATH and SC but no section has the assessment type of MAPSPR, a record reports for the student but teacher data reports a blank value.

Information does not report if a student's enrollment record is marked as MAP-A in the Enrollments Editor.

Additional records are not returned for students with the same first and last names.

Report Editor

Field	Description
Extract Type	Indicates the type of MOSIS Extract being generated. Choose Pre-code File.
Report Protected Identities	When marked, student identity information (last name, first name, etc.) reports from the Protected Identity Information fields.
Report State Excluded Student	When marked, students who meet the report population requirements but their enrollment record is marked as State Exclude report along with all other records. When not marked, students marked as State Exclude on their enrollment record are excluded from the report.
Effective Date	Entered date is used to return students actively enrolled as of that date.
Ad hoc Filter	Selection of a filter limits the set of students to only those included in the filter.
Assessment Type	Determines the pre-code file that generates. Choose MAPSPR: MAP
Select Grades	Indicates which grade levels are included in the extract. All grade levels can be selected, but the MAP Assessment extract only reports data for students in grades 03-08.
Format	Determines the program used to display the report. State Format is in CSV - use this option when submitting data to the state. Use the other options or data review and testing - Tab Delimited, HTML, or XML.
Calendar Selection	Indicates from which enrollments are included in the extract. At least one calendar must be selected to generate the report. Calendars can be selected by active year, school name or year.
Report Generation	The report can be generated immediately using the Generate Extract button. When there is a larger amount of data chosen (several calendars, large date range, etc.), use the Submit to Batch button, which allows the user to choose when the report is generated. See the Batch Queue article for more information.

Generate the MAP Assessment Pre-Code Extract

Select the Pre-code File option from the Extract Type dropdown list.
Mark the Report Protected Identities checkbox, if desired.
Mark the Report State Excluded Students checkbox, if desired.
Enter the Effective Date in mmddyy format or by clicking the calendar icon and selecting a date, if applicable.
Select an Ad hoc Filter, if applicable.
Select the Assessment Type as MAPSPR: MAP from the dropdown list.
Select which Grades to include in the report.
Select the desired Format of the extract. For submission to MOSIS, select the State Format (CSV). Select any of the other formats for data review prior to submission.
Select which Calendar(s) to include report within the extract. Selecting multiple calendars may impact extract generation times and overall Campus performance.
Click the Generate Extract button or the Submit to Batch button. The extract will appear in a separate window in the designated format.

Report Layout for MAP Pre-Code Files

Element Name	Description	Location
Collection Version Required	Indicates the assessment type selected on the extract editor Collection version contains the value YYYYMAPSPR1.0AsmPre where: YYYY = the reporting school year (2010, 2011, etc.). Alphanumeric, 50 characters	MO State Reporting > MOSIS Extracts
Current School Year Required	The ending year of the current school year. Date field, 4 characters (YYYY)	School Years > End Year Calendar.endYear
Reporting District Code Required	DESE-assigned 6-digit county district code for the district reporting. Numeric, 6 digits	District Information > State District Name District.number
Reporting School Code	DESE-assigned 6-digit school code for the reporting school. Reports the selected code entered on the State Reporting Fields Enrollment editor, if populated. If not populated, the Calendar Type is used to determine the reported value. If the Calendar Type Code is AP: Alternative Program School, all students enrolled in that calendar report the value entered in the Residing School field on the State Reporting Enrollment editor. If the Reporting School field is not populated and the Calendar Type is not AP, the School Organization Type is used. When the School Organization Type Code is AP: Alternative Program School, all students enrolled in that school report the value entered in the Residing School field on the State Reporting Enrollment editor. If the Reporting School field is not populated and the Calendar Type is not AP and the School Organization Type is not AP, the Reporting School reports from the State School Number. Numeric, 6 digits* *Note: while this report displays the full 6 digit school code, the state only accepts 4 and this value will need to be manually adjusted before submitting to the state.	Enrollments > State Reporting Fields > Reporting School; Residing School Enrollment.reportingSchool Enrollment.residingSchool Calendar > Calendar > Type Calendar.type School > School Org Type; State School Number School.type School.number
State ID Required	State-assigned student identifier. Numeric, 10 digits	Demographics > Person Identifiers > State ID Person.stateID
Local Student ID Optional	School-assigned student identifier. Numeric 20 digits	Demographics > Person Identifiers > Student Number Person.studentNumber
Last Name Required	Legal last name as it appears on the student's birth certificate. When the Report Protected Identities checkbox is marked on the report editor, the student's last name reports from the Legal Last Name field if populated. Alphanumeric, 50 characters	Demographics > Person Information > Last Name Identity.lastName Identities > Protected Identity Information > Legal Last Name Identity.legalLastName
First Name Required	Legal first name as it appears on the student's birth certificate. When the Report Protected Identities checkbox is marked on the report editor, the student's first name reports from the Legal First Name field if populated. Alphanumeric, 30 characters	Demographics > Person Information > First Name Identity.firstName Identities > Protected Identity Information > Legal First Name Identity.legalFirstName
Middle Name Optional	Legal middle Name as it appears on the birth certificate. When the Report Protected Identities checkbox is marked on the report editor, the student's middle name reports from the Legal Middle Name field if populated. Alphanumeric, 30 characters	Demographics > Person Information > Middle Name Identity.middleName Identities > Protected Identity Information > Legal Middle Name Identity.legalMiddleName
Suffix Optional	Generational indication (Jr., III, etc.) part of the name, if any. When the Report Protected Identities checkbox is marked on the report editor, the student's middle name reports from the Legal Suffix field if populated. Alphanumeric, 10 characters	Demographics > Person Information > Suffix Identity.suffix Identities > Protected Identity Information > Legal Suffix Identity.legalSuffix
Date of Birth Required	Student's birth date as it appears on the birth certificate. Date field, 10 characters	Demographics > Person Information > Birth Date Identity.birthdate
Student Grade Level Required	Grade level of enrollment at the time data is being submitted, unless otherwise specified. Alphanumeric, 2 characters	Enrollments > General Enrollment Information > Grade GradeLevel.stateGrade Enrollment.grade
Gender Required	Reports the student's gender. When the Report Protected Identities checkbox is marked on the report editor, the student's gender reports from the Legal First Name field if populated. Alphabetic, 1 character (M or F)	Demographics > Person Information > Gender Identity.gender Identities > Protected Identity Information > Legal Gender Identity.legalGender
Race/Ethnicity Required	The student's defined race/ethnicity. Alphanumeric, 2 characters	Demographics > Person Information > Race/Ethnicity Identity.raceEthnicity
Assessment Required	For students marked as MAP-A on their enrollment editor, MAPA reports; for all other students, MAPSPR reports. Alphanumeric, 6 characters	Data not stored
TestMethod Conditional	Reports a value of PENPAP or ONLINE when selection the MAP Sort field on the Section Editor. Alphanumeric, 6 characters	Course > Section > Section Editor > Test Method Section.testMethod
ED First Name Conditional	Reports the active primary teacher's first name as of the report end date entered on the extract editor who is administering the assessment. If no end date is selected, the most recent Primary Teacher record associated with the section reports. This field reports when the Course Assessment Subject is ELA, LEP/ELL, MATH or SC, and when the Course Section Assessment Type is MAPSPR. If the teacher's first name is blank, this field reports blank, but an overall record still reports. If the student does not have any courses where the Subject Area is ELA, LEP/ELL, MATH or SC, one record for the student reports but this field, ED Last Name field and the Examiner Email field are blank. Alphanumeric, 60 characters	Course > Section > Staff History > Primary Teacher Section.teacher
ED Last Name Conditional	Reports the active primary teacher's last name as of the report end date entered on the extract editor who is administering the assessment. If no end date is selected, the most recent Primary Teacher record associated with the section reports. This field reports when the Course Assessment Subject is ELA, LEP/ELL, MATH or SC, and when the Course Section Assessment Type is MAPSPR. If the teacher's first name is blank, this field reports blank, but an overall record still reports. If the student does not have any courses where the Subject Area is ELA, LEP/ELL, MATH or SC, one record for the student reports but this field, ED Last Name field and the Examiner Email field are blank. Alphanumeric, 60 characters	Course > Section > Staff History > Primary Teacher Section.teacher
Subject Conditional	Subject for which the student is assessed. See the Reporting Logic for the Subject Field above for setup options. Reports either ELA, MAP or SC based on the assigned Assessment Subject on the Course editor. Codes ELA and MAP report up to two records for students in grades 03-12. Codes ELA, MAP and CS report up to three records for students in grades 05, 08 and 11. If the student does not have any courses where the subject area is ELA, MAP or SC, a blank value reports. Alphanumeric, 6 characters	Course > Custom Data Elements > Assessment Subject Courses.assessmentSubject
Period Conditional	Period in which the instruction took place. This only reports for EOCFAL, EOCSUM and EOCSPR assessments. Alphanumeric, 2 characters	Course > Section > Section Editor > Schedule Placement Period.Name
Sort Conditional	Indicates how the labels are sorted. If Assessment Type is MAPSR and section.mapSort is 2, this field reports the section.teacherDisplay If Assessment Type is MAPSR and section.mapSort is 1, this field reports room.Name. Alphanumeric, 40 characters	Assessment > Precode > MAP Sort Section.mapSort
Examiner Email	Reports the active primary teacher's email address as of the report end date for who is administering the assessment. If no end date is selected, the latest Primary Teacher record associated with the section reports. If there is no Primary Teacher for the section, any teacher assigned to the section who is active on the end date in the extract editor reports. If no end date is selected, the latest teacher record associated with the section reports. This field reports blank if the student does not have any courses where the subject area is ELA, MAP or SC. Alphanumeric, 60 characters	Demographics > Personal Contact Information > Email Contact.email

Element Name

Description

Location

Collection Version
Required

Indicates the assessment type selected on the extract editor Collection version contains the value YYYYMAPSPR1.0AsmPre where: YYYY = the reporting school year (2010, 2011, etc.).

Alphanumeric, 50 characters

MO State Reporting > MOSIS Extracts

Current School Year
Required

The ending year of the current school year.

Date field, 4 characters (YYYY)

School Years > End Year

Calendar.endYear

Reporting District Code
Required

DESE-assigned 6-digit county district code for the district reporting.

Numeric, 6 digits

District Information > State District Name

District.number

Reporting School Code

DESE-assigned 6-digit school code for the reporting school.

Reports the selected code entered on the State Reporting Fields Enrollment editor, if populated.

If not populated, the Calendar Type is used to determine the reported value. If the Calendar Type Code is AP: Alternative Program School, all students enrolled in that calendar report the value entered in the Residing School field on the State Reporting Enrollment editor.
If the Reporting School field is not populated and the Calendar Type is not AP, the School Organization Type is used. When the School Organization Type Code is AP: Alternative Program School, all students enrolled in that school report the value entered in the Residing School field on the State Reporting Enrollment editor.
If the Reporting School field is not populated and the Calendar Type is not AP and the School Organization Type is not AP, the Reporting School reports from the State School Number.

Numeric, 6 digits*

*Note: while this report displays the full 6 digit school code, the state only accepts 4 and this value will need to be manually adjusted before submitting to the state.

Enrollments > State Reporting Fields > Reporting School; Residing School

Enrollment.reportingSchool

Enrollment.residingSchool

Calendar > Calendar > Type

Calendar.type

School > School Org Type; State School Number

School.type

School.number

State ID
Required

State-assigned student identifier.

Numeric, 10 digits

Demographics > Person Identifiers > State ID

Person.stateID

Local Student ID
Optional

School-assigned student identifier.

Numeric 20 digits

Demographics > Person Identifiers > Student Number

Person.studentNumber

Last Name
Required

Legal last name as it appears on the student's birth certificate.

When the Report Protected Identities checkbox is marked on the report editor, the student's last name reports from the Legal Last Name field if populated.

Alphanumeric, 50 characters

Demographics > Person Information > Last Name

Identity.lastName

Identities > Protected Identity Information > Legal Last Name

Identity.legalLastName

First Name
Required

Legal first name as it appears on the student's birth certificate.

When the Report Protected Identities checkbox is marked on the report editor, the student's first name reports from the Legal First Name field if populated.

Alphanumeric, 30 characters

Demographics > Person Information > First Name

Identity.firstName

Identities > Protected Identity Information > Legal First Name

Identity.legalFirstName

Middle Name
Optional

Legal middle Name as it appears on the birth certificate.

When the Report Protected Identities checkbox is marked on the report editor, the student's middle name reports from the Legal Middle Name field if populated.

Alphanumeric, 30 characters

Demographics > Person Information > Middle Name

Identity.middleName

Identities > Protected Identity Information > Legal Middle Name

Identity.legalMiddleName

Suffix
Optional

Generational indication (Jr., III, etc.) part of the name, if any.

When the Report Protected Identities checkbox is marked on the report editor, the student's middle name reports from the Legal Suffix field if populated.

Alphanumeric, 10 characters

Demographics > Person Information > Suffix

Identity.suffix

Identities > Protected Identity Information > Legal Suffix

Identity.legalSuffix

Date of Birth
Required

Student's birth date as it appears on the birth certificate.

Date field, 10 characters

Demographics > Person Information > Birth Date

Identity.birthdate

Student Grade Level
Required

Grade level of enrollment at the time data is being submitted, unless otherwise specified.

Alphanumeric, 2 characters

Enrollments > General Enrollment Information > Grade

GradeLevel.stateGrade

Enrollment.grade

Gender
Required

Reports the student's gender.

When the Report Protected Identities checkbox is marked on the report editor, the student's gender reports from the Legal First Name field if populated.

Alphabetic, 1 character (M or F)

Demographics > Person Information > Gender

Identity.gender

Identities > Protected Identity Information > Legal Gender

Identity.legalGender

Race/Ethnicity
Required

The student's defined race/ethnicity.

Alphanumeric, 2 characters

Demographics > Person Information > Race/Ethnicity

Identity.raceEthnicity

Assessment
Required

For students marked as MAP-A on their enrollment editor, MAPA reports; for all other students, MAPSPR reports.

Alphanumeric, 6 characters

Data not stored

TestMethod
Conditional

Reports a value of PENPAP or ONLINE when selection the MAP Sort field on the Section Editor.

Alphanumeric, 6 characters

Course > Section > Section Editor > Test Method

Section.testMethod

ED First Name
Conditional

Reports the active primary teacher's first name as of the report end date entered on the extract editor who is administering the assessment. If no end date is selected, the most recent Primary Teacher record associated with the section reports.

This field reports when the Course Assessment Subject is ELA, LEP/ELL, MATH or SC, and when the Course Section Assessment Type is MAPSPR.

If the teacher's first name is blank, this field reports blank, but an overall record still reports.

If the student does not have any courses where the Subject Area is ELA, LEP/ELL, MATH or SC, one record for the student reports but this field, ED Last Name field and the Examiner Email field are blank.

Alphanumeric, 60 characters

Course > Section > Staff History > Primary Teacher

Section.teacher

ED Last Name
Conditional

Reports the active primary teacher's last name as of the report end date entered on the extract editor who is administering the assessment. If no end date is selected, the most recent Primary Teacher record associated with the section reports.

This field reports when the Course Assessment Subject is ELA, LEP/ELL, MATH or SC, and when the Course Section Assessment Type is MAPSPR.

If the teacher's first name is blank, this field reports blank, but an overall record still reports.

Alphanumeric, 60 characters

Course > Section > Staff History > Primary Teacher

Section.teacher

Subject
Conditional

Subject for which the student is assessed. See the Reporting Logic for the Subject Field above for setup options.

Reports either ELA, MAP or SC based on the assigned Assessment Subject on the Course editor.

Codes ELA and MAP report up to two records for students in grades 03-12.
Codes ELA, MAP and CS report up to three records for students in grades 05, 08 and 11.
If the student does not have any courses where the subject area is ELA, MAP or SC, a blank value reports.

Alphanumeric, 6 characters

Course > Custom Data Elements > Assessment Subject

Courses.assessmentSubject

Period
Conditional

Period in which the instruction took place. This only reports for EOCFAL, EOCSUM and EOCSPR assessments.

Alphanumeric, 2 characters

Course > Section > Section Editor > Schedule Placement

Period.Name

Sort
Conditional

Indicates how the labels are sorted.

If Assessment Type is MAPSR and section.mapSort is 2, this field reports the section.teacherDisplay
If Assessment Type is MAPSR and section.mapSort is 1, this field reports room.Name.

Alphanumeric, 40 characters

Assessment > Precode > MAP Sort

Section.mapSort

Examiner Email

Reports the active primary teacher's email address as of the report end date for who is administering the assessment.

If no end date is selected, the latest Primary Teacher record associated with the section reports. If there is no Primary Teacher for the section, any teacher assigned to the section who is active on the end date in the extract editor reports.

If no end date is selected, the latest teacher record associated with the section reports.

This field reports blank if the student does not have any courses where the subject area is ELA, MAP or SC.

Alphanumeric, 60 characters

Demographics > Personal Contact Information > Email

Contact.email

MAP Assessment (Missouri)

Report Logic

Report Editor

Generate the MAP Assessment Pre-Code Extract

Report Layout for MAP Pre-Code Files

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