Classic View: System Administration > Ed-Fi
Search Terms: Ed-FI
This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion.
A Staff Education Organization Assignment Association or a Staff Education Organization Employment Association record must be sent in order to see/access a Staff Record in the ODS. This is is the security protocol set by Ed-Fi, you cannot see the Staff record until they are associated to a District or School through the SEOAA or SEOEA records.
Object Triggering Logic
This table describes logic for triggering syncing of this object.
| Action | Trigger |
|---|---|
| Post | When a person has a District Employment or District Assignment record that overlaps the configured year and they have an Ed-Fi ID.
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| Put | When one of the following employment record fields is updated:
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| Put | When any data is edited for the person in the Data Elements fields below.
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| Delete | Staff records are a shared resource among all districts, this record will not delete. |
School Exclude, Calendar Exclude, Resource Toggle and Resync Logic
This table describes the School Exclude, Calendar Exclude, Resource Toggle and Resync logic of this object.
| Action | Trigger |
|---|---|
| None | If a resource is toggled to 'OFF' after data has sent, all sent data will remain in the ODS but no new data will send. |
| Resync | If a record is in the Ed-Fi Identity Mapping table and not in the ODS, it will be deleted from the Ed-Fi Identity Mapping table. |
| Resync | If a record is in the ODS and it does not have a matching record in Campus or the Ed-Fi Identity Mapping table, it will be deleted from the ODS. |
| Resync | If a mapping is changed in Resource Preferences, a resync will need to be done to reflect the changes. |
Natural Key Changes, Cascading Updates, and Deletes Logic
This table describes the Natural Key Changes/Cascading Updates and Deletes logic of this object.
| Action | Trigger |
|---|---|
| Delete/Post | Cascading Deletes: The logic for an Ed-FI ID change will update all resources impacted by this change. |
| Dependent Resources | Staff Education Organization Assignment Associations, Staff Education Organization Employment Associations, Staff School Associations, Staff Section Associations, Staff Cohort Associations |
Scope Year Logic
This table describes scope year logic of this object.
| Logic |
|---|
A record will report when a person has a District Assignment or District Employment record that is aligned to a scoped year
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When using data in Campus that has an effective date, the following logic will be applied to determine the scope year(s) to report the data to.
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When using data in Campus that have start and end dates, the following logic will be applied to determine the scope year(s) to report the data to.
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Resource Preferences
This table describes the Resource Preferences of this object.
| Data Element Label | Mapping Needed |
|---|---|
| Race/Ethnicity | Race Descriptor |
EmploymentCredential Degree Type and Employment Education | Highest Completed Level Of Education Descriptors |
Identity Mapping Object Key
This table describes the Identity Mapping Object Key of this object.
| campusObjectType | Object Key Data Source |
|---|---|
| Person | personID |
Event Queue Detail
This table describes the Event Queue Detail of this object.
Campus Table | Ed-Fi Action | Fields |
|---|---|---|
| employment | Post/Put/Delete | The primary table used for sending data for this resource |
| employmentassignment | Post/Put/Delete | The primary table used for sending data for this resource |
| identity | Put | Hispanic or Latino, Gender, First Name, Suffix, Last Surname, Middle Name |
| person | Put | Ed-FI ID, Staff Number |
| contact | Put | |
| raceethnicity | Put | Races |
| employmentCredential | Put | Highest Completed Level of Education, Highly Qualified Teacher, License Number |
| employment | Put | Highest Completed Level of Education, License Number |
Object Data Elements
This table describes data elements sent within the Staff resource.
| Data Element Label | Business Requirement | Business Rules | M, C or O | Data Source GUI Path | Database Field |
|---|---|---|---|---|---|
| id | The unique identifier of the resource. | M | |||
| staffUniqueId | A unique alpha-numeric code assigned to a staff. | Report the Ed-Fi ID from the Staff State ID. | M | Census>People> Demographics> Staff State ID | person.staffStateID |
| addresses | Report the person's address(es). | This is optional, does not report. | O | ||
| birthDate | The month, day, and year on which an individual was born. |
| O | Census>People> Identities>Birth Date | identity. birthdate |
| citizenshipStatus Descriptor | A unique identifier used as Primary Key, not derived from business logic, when acting as Foreign Key, references the parent table. | This is optional, does not report. | O | ||
| credentials | An unordered collection of staffCredentials. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. | This is optional, does not report. | O | ||
| electronicMails | An unordered collection of staffElectronicMails. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. | See array section for logic. | O | ||
| firstName | A name given to an individual at birth, baptism, or during another naming ceremony, or through legal change. | Report the first name from the person's current identity record. | M | Census>People> Identities>First Name | identity. firstName |
| generationCode Suffix | An appendage, if any, used to denote an individual's generation in his family (e.g., Jr., Sr., III). |
| C | Census>People> Identities>Suffix | identity. suffix |
| highestCompleted LevelOf EducationDescriptor | The highest level of education completed for a staff member. | This is optional, does not report. | O | ||
| highlyQualified Teacher | An indication of whether a teacher is classified as highly qualified for his/her assignment according to state definition. | This is optional, does not report. | O | ||
| hispanicLatino Ethnicity | An indication that the individual traces his or her origin or descent to Mexico, Puerto Rico, Cuba, Central and South America, and other Spanish cultures, regardless of race. The term, ""Spanish origin,"" can be used in addition to ""Hispanic or Latino."" |
| M | Census>People> Identities>Is the individual Hispanic/Latino? | identity. hispanic Ethnicity |
| identification Codes | An unordered collection of staffIdentificationCodes. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. | See array section below for logic. | O | ||
| identification Documents | An unordered collection of staffIdentificationDocuments. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion., | This is optional, does not report. | O | ||
| international Addresses | An unordered collection of staffInternationalAddresses. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. | This is optional, does not report. | O | ||
| languages | An unordered collection of staffLanguages. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. | This is optional, does not report. | O | ||
| lastSurname | The name borne in common by members of a family. | Report the last name from the person's current identity record. | M | Census>People> Identities>Last Name | identity. lastName |
| loginId | The login ID for the user; used for security access control interface. | This is optional, does not report. | O | ||
| maidenName | The person''s maiden name, if applicable. | This is optional, does not report. | O | ||
| middleName | A secondary name given to an individual at birth, baptism, or during another naming ceremony. |
| C | Census>People> Identities>Middle Name | identity. middleName |
| oldEthnicity Descriptor | Previous definition of Ethnicity combining Hispanic/latino and race 1 - American Indian or Alaskan Native 2 - Asian or Pacific Islander 3 - Black, not of Hispanic origin 4 - Hispanic 5 - White, not of Hispanic origin | This is optional, does not report. | O | ||
| otherNames | An unordered collection of staffOtherNames. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. | This is optional, does not report. | O | ||
| personal Identification Documents | The documents presented as evident to verify one’s personal identity; for example: drivers license, passport, birth certificate, etc. | This is optional, does not report. | O | ||
| personalTitlePrefix | A prefix used to denote the title, degree, position or seniority of the person. | C | Census > People > Identities | ||
| races | An unordered collection of staffRaces. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. | This is optional, does not report. | O | ||
| recognitions | Recognitions given to the staff for accomplishments in a co-curricular or extracurricular activity. | This is optional, does not report. | O | ||
| sexDescriptor | A person''s gender. |
| M | Census>People> Identities>Gender | identity. Gender |
| telephones | An unordered collection of staffTelephones. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. | This is optional, does not report. | O | ||
| tribalAffiliations | An American Indian tribe with which the staff member is affiliated. | This is optional, does not report. | |||
| visas | An unordered collection of staffVisas. This entity represents an individual who performs specified activities for any public or private education institution or agency that provides instructional and/or support services to students or staff at the early childhood level through high school completion. | This is optional, does not report. | O | ||
| yearsOfPrior Professional Experience | The total number of years that an individual has previously held a similar professional position in one or more education institutions. | This is optional, does not report. | O | ||
| yearsOfPrior Teaching Experience | The total number of years that an individual has previously held a teaching position in one or more education institutions. | This is optional, does not report. | O |
