PATH: MT State Reporting > MT Data Upload > Import Type > Fall Enrollment Count
The Fall Enrollment Count Upload contains data about fall attendance counts. The upload must be in .tsv format.
Image 1: Montana Fall Enrollment Count Upload
Importing Fall Enrollment Count Records
See the Uploading Files section of the MT Data Upload article for detailed information about importing records via the MT Data Upload tool.
The Retrieve New Student State ID File option is only relevant to Student Demographic uploads. Please ignore this option when uploading Attendance - Fall Count data.
Fall Enrollment Count Logic
The following logic is used when importing data:
- Logic looks for enrollment records within the calendar instead of matching on schedule structure.
- If a student has multiple enrollment records, the most recent primary enrollment record is imported, unless the import has a start date or is importing off the active flag.
- If the student has multiple enrollment records and no primary enrollment record exists, the Partial or Special Ed enrollment record is used, unless the import has an enrollment type, then existing matching logic is used.
If the student has multiple enrollment records with the same start date and neither is end dated, the enrollment with the highest enrollment ID is used.
File import completion does NOT initiate an Enrollment resync.
Header Layout
Data Element | Description | Type, Format and Length | Campus Database | Campus Interface |
|---|---|---|---|---|
Record Type | The abbreviation for the type of file extract generated. This will always report as HD. | Alphanumeric, 2 characters | Not dynamically stored | Not dynamically stored |
Date | The most recent date the file was generated. | Date field, 10 characters | Not dynamically stored | Not dynamically stored |
Time | The most recent time the file was generated. | Time field, 8 characters | Not dynamically stored | Not dynamically stored |
Version | The most current version of the file interface specification and references to the application system. This field will always report as MT9.1. | Alphanumeric, 5 characters | Not dynamically stored | Not dynamically stored |
Upload Layout
Data Element | Description | Type, Format and Length | Campus Database and UI Location |
|---|---|---|---|
Record Type | Always reports a value of "AF" which stands for Attendance Fall Count. | Alphanumeric, 2 characters | N/A |
| District Number | Unique identifier assigned to the district by the OPI. | String, 4 digits Number is zero padded when necessary. | District.number System Administration > Resources > District Information > State District Number |
| School Number | This is a unique number assigned by the Office of Public Instruction that identifies the school into which the students are enrolled. | Numeric, 4 digits | School.number System Administration > Resources > School > School Number |
| Calendar Number | This is a unique system number that identifies the calendar(s) chosen on the extract editor. | Numeric, 1-3 digits | Calendar.number Student Administration > Calendar > Calendar > Calendar Info |
| State ID | The reporting student's unique 9-digit statewide student ID number. | String, 9 characters Number is zero padded when necessary. | Person.stateID Census > People > Demographics > Student State ID |
| Local ID | Unique student ID number assigned by the school of enrollment. | Numeric, 15 digits | Person.studentNumber Census > People > Demographics > Person Identifiers > Local Student Number |
| Last Name | The reporting student's legal last name. | Alphanumeric, 40 characters | Person.lastName Census > People > Demographics > Last Name |
| First Name | The reporting student's legal first name. | Alphanumeric, 35 characters | Person.firstName Census > People > Demographics > First Name |
| Fall Count Absent | Portion of Count Date absent (in decimal form). If a student is present all day, this field reports 0. If the student is absent all day, this field reports 1.0. | Numeric, 5 digits 0.000 | Enrollment. attendanceFallSnapshot Student Information > General > Enrollments > State Reporting Fields > Fall Absent |
| Exclude Fall ANB | Indicates the student will not be included in ANB calculations according to policy for one of the following reasons:
If ‘Exclude Fall ANB’ check box is checked, report Y. Else, report N | Alphanumeric, 1 character | Enrollment.truantSem1 Student Information > General > Enrollments > State Reporting Fields > Exclude Fall ANB |
| Aggregate Hours of Instruction | The hours of pupil instruction for which a school course or program is offered or for which a pupil is enrolled. This field will only import a value of null, F, T, H, Q, N or null. | String, 1 character | Enrollment. membershipFallSnapshot Student Information > General > Enrollments > State Reporting Fields > Fall Aggregate Hours of Inst. |
| Job Corps | Indicates if the student is enrolled in Job Corps during the Fall Enrollment Count. | Alphanumeric, 1 character | Enrollment.jobCorpsFall Student Information > General > Enrollment > Job Corps |
| MT Youth ChalleNGe | Indicates if the student is enrolled in the MT Youth ChalleNGe during the Fall Enrollment Count. | Alphanumeric, 1 character | Enrollment. Student Information > General > Enrollment > MT Youth ChalleNGe |
| Age 19 or 20 Eligible for ANB | Import data for ANB Eligible students who are 19 or 20 years old. | Alphanumeric | Enrollment.ageEligibleFall Student Information > General > Enrollment > Age 19 or 20 Eligible for ANB |
| Indian Lang. Immersion Prg | Indicates the student participated in an Indian Language Immersion Program during the Fall Attendance Count. | Alphanumeric, 1 character | Enrollment. Student Information > General > Enrollment > Indian Lang. Immersion |
| Year | The end year of the reporting school year (i.e., 2013 is reported for the 2012-2013 school year. | String, 4 characters | Calendar.endYear System Administration > Calendar > School Years > End Year |
