Classic View: NY State Reporting > SIRS Extracts > Partner Project Fact
Search Terms: SIRS Extract
The Partner Project Fact extract reports program and partner data for the P-Tech, Smart Scholars, and Smart Transfer programs.
Partner Project Fact Editor
Report Logic
This extract reports a record for each student enrolled in a P-Tech, Smart Scholars, or Smart Transfer state program tied to the Calendar selected in the extract editor. Students only report once on the report.
The report can be run against a district’s active year as well as any prior year.
Report Editor
| Field | Description |
|---|---|
| Extract Type | The SIRS Extract to be run. |
| Effective Date | The date for which information reports. This date defaults to the the system date, but can be modified as needed. |
| Grade Selector | Identifies the state grade levels to include in the report. This defaults to "All Grades" |
| Format | The format in which the report should generate. Options are State Format (CSV) and HTML. Use State Format for reporting information to the state and the other type for data review and verification. |
| Ad Hoc Filter | Selecting a filter limits the results to only those included in the filter. |
| Column Headers | Indicates whether Column Headers should be included in the report. This dropdown list applies to State Format (CSV). This defaults to Exclude. |
| Select Calendar | Identifies which Calendar(s) should be included in the report. Calendars can be sorted by active year, by school or by year. This defaults to the calendar selected in the Campus toolbar. |
| Generate Extract OR Submit to Batch | Users have the option of submitting a report request to the batch queue by clicking Submit to Batch instead of immediately generating the report by clicking Generate Extract. The batch process allows larger reports to generate in the background without disrupting the use of Campus. For more information about submitting a report to the batch queue, see the Batch Queue article. |
Report Example
Partner Project Fact State Format (CSV) Example
Partner Project Fact HTML Example
Report Layout
| # | Data Element | Description | Location |
|---|---|---|---|
| DE1 | District Code | The NY + the State District Number for the district number tied to the selected calendar. Reports NY + XXXXXX for public school districts and BOCES (NY123456). Reports 8 + XXXXXXX for charter, nonpublic schools, state agencies, state-operated schools, and child care institutions with schools (81234567). Alphanumeric, 8 characters | System Administration > Resources > District Info > State District Number |
| DE2 | School Year Date | The school year of the Program. Reports as June 30 of the reported school year. Date field, 10 characters, YYYY-6-30 | System Administration > Calendar > Calendar > End Date (year only) Calendar.endYear |
| DE3 | Student ID | The student's Local Student Number. | Census > People > Demographics > Person Identifiers > Local Student Number Person.studentNumber |
| DE4 | Project ID (Number) | The Project ID or number assigned by NYSED for P-Tech, Smart Scholars, and Smart Transfer programs. Alphanumeric, 12 characters | Student Information > Program Participation > State Programs > P-Tech > P-Tech Detail> Project ID Ptech.projectID Student Information > Program Participation > State Programs > Smart Programs > Smart Programs Detail > Project ID SmartProgram.projectID |
| DE5 | Project Start (Entry) Date | The date of the student's entrance into the program. This date must be between July 1st and June 30th of the reported school year. Date field, 10 characters | Student Information > Program Participation > State Programs > P-Tech > P-Tech Detail > Start Date Ptech.startDate Student Information > Program Participation > State Programs > Smart Programs > Smart Programs Detail > Start Date SmartProgram.startDate |
| DE6 | Project End (Exit) Date | The date the student ended participation in the program. This date must be between July 1st and June 30th of the reported school year. Date field, 10 characters | Student Information > Program Participation > State Programs > P-Tech > P-Tech Detail > End Date Ptech.endDate Student Information > Program Participation > State Programs > Smart Programs > Smart Programs Detail > End Date SmartProgram.endDate |
| DE7 | Student Project Location Code | The building code that uniquely identifies the building in which a student is receiving the service. Required by eScholar load plan. Reports the Enrollment Location Override. When null, the School Location Code reports. Alphanumeric, 6 characters | Student Information > General > Enrollments > State Reporting Fields > Location Override Enrollment.locationCode System Administration > Resources > School > Location Code School.locationCode |
| DE8 | Programs Code (Program Service Code) | The code for the program service in in which the student participates. Reports the program code, not the description. For example, 4026: NYS P-Tech Program reports as 4026. Alphanumeric, 8 characters | Student Information > Program Participation > State Programs > P-Tech > P-Tech Detail> Program Service Code Ptech.programCode Student Information > Program Participation > State Programs > Smart Programs > Smart Programs Detail > Program SmartProgram.programCode |
| DE9 | Program Selection Criteria 1 | The code of the contributing factor(s) for student’s enrollment in the program. Reports the first selection in the Program Selection Criteria multiselect field. At least one program selection criteria must be selected. Up to 5 program selection criteria may be selected. Alphanumeric, 25 characters | Student Information > Program Participation > State Programs > P-Tech > P-Tech Detail > Program Selection Criteria Ptechcriteria.value Student Information > Program Participation > State Programs > Smart Programs > Smart Programs Detail > Program Selection Criteria SmartProgramCriteria.value |
| DE10 | Program Selection Criteria 2 | The code of the contributing factor(s) for student’s enrollment in the program. Reports the second selection in the Program Selection Criteria multiselect field. At least one program selection criteria must be selected. Up to 5 program selection criteria may be selected. Reports blank when null. Alphanumeric, 25 characters | Student Information > Program Participation > State Programs > P-Tech > P-Tech Detail > Program Selection Criteria Ptechcriteria.value Student Information > Program Participation > State Programs > Smart Programs > Smart Programs Detail > Program Selection Criteria SmartProgramCriteria.value |
| DE11 | Program Selection Criteria 3 | The code of the contributing factor(s) for student’s enrollment in the program. Reports the third selection in the Program Selection Criteria multiselect field. At least one program selection criteria must be selected. Up to 5 program selection criteria may be selected. Reports blank when null. Alphanumeric, 25 characters | Student Information > Program Participation > State Programs > P-Tech > P-Tech Detail > Program Selection Criteria Ptechcriteria.value Student Information > Program Participation > State Programs > Smart Programs > Smart Programs Detail > Program Selection Criteria SmartProgramCriteria.value |
| DE12 | Program Selection Criteria 4 | The code of the contributing factor(s) for student’s enrollment in the program. Reports the fourth selection in the Program Selection Criteria multiselect field. At least one program selection criteria must be selected. Up to 5 program selection criteria may be selected. Reports blank when null. Alphanumeric, 25 characters | Student Information > Program Participation > State Programs > P-Tech > P-Tech Detail > Program Selection Criteria Ptechcriteria.value Student Information > Program Participation > State Programs > Smart Programs > Smart Programs Detail > Program Selection Criteria SmartProgramCriteria.value |
| DE13 | Program Selection Criteria 5 | The code of the contributing factor(s) for student’s enrollment in the program. Reports the fifth selection in the Program Selection Criteria multiselect field. At least one program selection criteria must be selected. Up to 5 program selection criteria may be selected. Reports blank when null. Alphanumeric, 25 characters | Student Information > Program Participation > State Programs > P-Tech > P-Tech Detail > Program Selection Criteria Ptechcriteria.value Student Information > Program Participation > State Programs > Smart Programs > Smart Programs Detail > Program Selection Criteria SmartProgramCriteria.value |
| DE14 | Program Duration | The duration of a NYS and NYC P-Tech program for students in their 5th and 6th year of high school (NYS P-Tech/4026) or their 5th through 8th year of high school (NYC P-Tech/4027). When the program code is 4026 or 4027, the following calculation applies:
Otherwise, this field reports blank. Alphanumeric, 4 characters | Calculated Student Information > Program Participation > State Programs > P-Tech > P-Tech Detail > Program Service Code/Start Date Ptech.programCode Ptech.startDate |
| DE15 | Annual Outcome Code (Program) | Reports the Annual Outcome Code for P-Tech programs. Alphanumeric, 3 characters | Student Information > Program Participation > State Programs > P-Tech > P-Tech Detail > Program Annual Outcome Code Ptech.outcomeCode |
| DE16 | Annual Credential Status | Reports blank. Alphanumeric, 3 characters | N/A |
| DE17 | Industry Partner 1 Name | The name of the Industry Partner the student is working with. Alphanumeric, 50 characters | Student Information > Program Participation > State Programs > P-Tech > P-Tech Detail > Partner Name 1 Ptech.partnerName1 |
| DE18 | Industry Partner 1 Type | The type of partnership associated with corresponding industry partner name. Alphanumeric, 3 characters | Student Information > Program Participation > State Programs > P-Tech > P-Tech Detail > Partner Type 1 Ptech.partnerCode1 |
| DE19 | Industry Partner 2 Name | The name of the Industry Partner the student is working with. Alphanumeric, 50 characters | Student Information > Program Participation > State Programs > P-Tech > P-Tech Detail > Partner Name 2 Ptech.partnerName2 |
| DE20 | Industry Partner 2 Type | The type of partnership associated with corresponding industry partner name. Alphanumeric, 3 characters | Student Information > Program Participation > State Programs > P-Tech> P-Tech Detail > Partner Type 2 Ptech.partnerCode2 |
| DE21 | Industry Partner 3 Name | The name of the Industry Partner the student is working with. Alphanumeric, 50 characters | Student Information > Program Participation > State Programs > P-Tech > P-Tech Detail > Partner Name 3 Ptech.partnerName3 |
| DE22 | Industry Partner 3 Type | The type of partnership associated with corresponding industry partner name. Alphanumeric, 3 characters | Student Information > Program Participation > State Programs > P-Tech> P-Tech Detail > Partner Type 3 Ptech.partnerCode3 |
| DE23 | Industry Partner 4 Name | The name of the Industry Partner the student is working with. Alphanumeric, 50 characters | Student Information > Program Participation > State Programs > P-Tech > P-Tech Detail > Partner Name 4 Ptech.partnerName4 |
| DE24 | Industry Partner 4 Type | The type of partnership associated with corresponding industry partner name. Alphanumeric, 3 characters | Student Information > Program Participation > State Programs > P-Tech> P-Tech Detail > Partner Type 4 Ptech.partnerCode4 |
| DE25 | Career Pathway (Program) Code | Indicates student’s major program of study. Alphanumeric, 10 characters | Student Information > Program Participation > State Programs > P-Tech > P-Tech Detail> Career Pathway Code Ptech.careerCode Student Information > Program Participation > State Programs > Smart Programs > Smart Programs Detail > Career Pathway Code SmartProgram.careerCode |
| DE26 | Internship or Apprenticeship Type Code | The type of internship or apprenticeship that the student is involved with. Alphanumeric, 20 characters | Student Information > Program Participation > State Programs > P-Tech > P-Tech Detail > Internship/Apprenticeship Type Code Ptech.internshipType |
| DE27 | Internship or Apprenticeship Name | The name of the internship or apprenticeship when the Internship of Apprenticeship Type Code (DE26) field reports. Alphanumeric, 50 characters | Student Information > Program Participation > State Programs > P-Tech > P-Tech Detail > Internship/Apprenticeship Name Ptech.internshipName |
| DE28 | Paid Internship Indicator | Indicates whether this is a paid or un-paid internship/apprenticeship when the Internship of Apprenticeship Type Code (DE26) field reports. Report Logic: When the program code is 4026 or 4027 AND the Internship/apprenticeship type code is filled AND Paid Internship/Apprenticeship is marked, Y reports. When the program code is 4026 or 4027 AND the Internship/apprenticeship type code is filled AND Paid Internship/Apprenticeship is NOT marked, N reports. Otherwise this field reports blank. Alphanumeric, 3 characters (Y or N) | Student Information > Program Participation > State Programs > P-Tech> P-Tech Programs Detail > Paid Internship/Apprenticeship Ptech.internshipPaid |
| DE29 | Post Project (College) Employer Name | The name of the student's post-college employer. Alphanumeric, 50 characters | Student Information > Program Participation > State Programs > P-Tech> P-Tech Detail > Post College Employer Ptech.employerName |
| DE30 | Post Project (College) Job Title | The student’s post college job title when the Post Project (College) Employer Name (DE29) field reports. Alphanumeric, 50 characters | Student Information > Program Participation > State Programs > P-Tech> P-Tech Detail > Post College Job Title Ptech.jobTitle |
