21st CCLC (Arizona) [.2323]

Classic View: Student Information > Program Participation > State Programs > 21st CCLC

Search Terms: 21st CCLC

The 21st Century Community Learning Centers (CCLC) provide academic enrichment opportunities during non-school hours for children, especially those who attend high poverty and low performing schools. This program helps students meet state and local student standards in core academic subjects and offers enrichment activities, literacy and other educational services to families. 

Information provided here details how to record 21st Century information in Campus. Always follow your district's policies when adding or modifying 21st Century information.

21st Century information is reported on the Student Program Association Ed-Fi Resource and the Student Program Attendance Events Resource. CCLC Course information is reported on the 21st CCLC Summary of Classes Report

21st CCLC Record

Calendar information, attendance preferences, course information and Ed-Fi configuration need to be done prior to enrolling students into CCLC programs. See the 21st Century Setup Information section for guidance. 

21st Century Student Information

A student may participate in the 21st CCLC program sporadically throughout the year. Meaning, they might participate for a period of time in the summer, then again sometime in the school year. When this happens, individual enrollments AND 21st CCLC program records for each set of dates needs to be created. 

For example, a student who participates from July 1 to July 31, then again from September 1 to September 30, would have two enrollment records with start/end dates for June and start/end dates for September, and two CCLC records with the same start/end dates for June and September. 

Enrollment and Program Dates July 1 to July 31
Enrollment and Program Dates September 1 to September 30

Add CCLC Enrollment

Classic View: Student Information > General > Enrollments

Search Terms: Enrollments

  1. Verify the 21st CCLC Calendar is selected in the toolbar. 
  2. Click New to add a new enrollment. In the General Enrollment Information editor, enter at least the required information needed to save the enrollment:
    • Calendar
    • Schedule
    • Grade Level
    • Start Date
    • Service Type
    • Local Start Status. 
      General Enrollment Fields for CCLC
  3. In the State Reporting Fields Editor:
    • Set the Local Service Type to O: Program Only.
    • Mark the State Exclude checkbox. 
      State Reporting Fields for CCLC
  4. Click Save.

Add CCLC Record for Student

Classic View: Student Information > Program Participation > State Programs > 21st CCLC

Search Terms: 21st CCLC

  1. Click New.
  2. Enter a Start Date - usually June 1 of the reporting year.
  3. Select the appropriate Program for this student.
  4. Enter any Comments needed for this record.
  5. Click Save when finished.

CCLC Record

While only the the Start Date and Program fields are required, to ensure accurate and complete reporting, all fields need to be populated for students who participate in multiple CCLC programs throughout the year. 

Start Date

Indicates the date the CCLC record began.

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Database Location:

TwentyFirstCCLC.startDate

Ad hoc Inquiries: 

Student > Learner > State Programs > TwentyFirstCCLC > twentyFirstCCLC.startDate

Ed-Fi Resources: 

Arizona Ed-Fi Data v3.5 - Student Program Associations

Arizona Ed-Fi Data v3.5 - Student Program Attendance Events

End Date

Indicates the date the CCLC record ended.

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Database Location:

TwentyFirstCCLC.endDate

Ad hoc Inquiries: 

Student > Learner > State Programs > TwentyFirstCCLC > twentyFirstCCLC.endDate

Ed-Fi Resources: 

Arizona Ed-Fi Data v3.5 - Student Program Associations

Arizona Ed-Fi Data v3.5 - Student Program Attendance Events

Program

Lists the CCLC Program in which the student participated.

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Database Location:

TwentyFirstCCLC.program

Ad hoc Inquiries: 

Student > Learner > State Programs > TwentyFirstCCLC > twentyFirstCCLC.program

Ed-Fi Resources: 

Arizona Ed-Fi Data v3.5 - Student Program Associations

Arizona Ed-Fi Data v3.5 - Student Program Attendance Events

Exit Reason

Lists the reason the student exited the CCLC Program.

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CodeReason
CCLC01Reached 30 days of attendance and services no longer needed
CCLC02Dropped from program due to lack of attendance
CCLC03Participation ended in program

Database Location:

TwentyFirstCCLC.exitReason

Ad hoc Inquiries: 

Student > Learner > State Programs > TwentyFirstCCLC > twentyFirstCCLC.exitReason

Ed-Fi Resources: 

Arizona Ed-Fi Data v3.5 - Student Program Associations

Arizona Ed-Fi Data v3.5 - Student Program Attendance Events

Comments

Provides additional information on the CCLC record.

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Database Location:

TwentyFirstCCLC.comments

Ad hoc Inquiries: 

Student > Learner > State Programs > TwentyFirstCCLC > twentyFirstCCLC.comments

Ed-Fi Resources: 

Arizona Ed-Fi Data v3.5 - Student Program Associations

Arizona Ed-Fi Data v3.5 - Student Program Attendance Events

Schedule Student into CCLC Courses

Classic View: Scheduling > Courses > Course > Section Roster Setup; Student Information > Schedule > Walk-In Scheduler

Search Terms: Schedule

Once the enrollment record is saved for the CCLC student and a CCLC record is tied to that enrollment, the student can then be scheduled into CCLC Courses. This can be done through the Walk-In Scheduler or through the Section Roster Setup.

Add Roster Start and End Dates

Classic View: Student Information > Schedule > Walk-In Scheduler

Search Terms: Schedule

Because CCLC courses are offered for a short period of time (usually for a month), Roster Start Date and Roster End Date must be populated when a student is scheduled into the course.

Once the course is added to the student's schedule, select that course from the Schedule grid. Enter the Start Date and End Date of the course.

Roster Dates Added for CCLC Course

21st Century Setup Information

This process requires a one-time setup per school year.

Calendar Creation

Classic View: System Administration > Calendar > Calendar > Calendar

Search Terms: Calendar

Create a separate calendar for 21st CCLC students. Use the Calendar Wizard to roll calendar information forward from the current year to the next year. 

  1. Enter a Start Date of June 1 (06/01/20XX) of the reporting school year. For the 23-24 school year, the start year is 2023; for the 24-25 school year, the start year is 2024. When 21st CCLC courses start in May, enter the first day in May that the state accepts data as the Start Date, which is May 23, 20XX. 
  2. Enter an End Date of May 30 (05/30/20XX) of the reporting school year. For the 23-24 school year, the end year is 2024; for the 24-25 school year, the end year is 2025. The Month and Day of the End Date must be ONE DAY PRIOR to the Start Date - calendars cannot be more than 365 days; for a start date of May 23, the end date would be May 22. 
  3. Set the Attendance Type to 017:Positive.
  4. Leave the Days Per Week field blank to ensure this calendar does not send information to the state. 

21st Century Calendar Dates

Set the Calendar Terms, Periods and Days as you would for any other calendar. Ensure that the days where attendance is recorded are marked as Attendance AND Instructional days, even during the summer months.

School Year History

Classic View: System Administration > Resources > School > School History

Search Terms: School

To identify the school as a 21st CCLC learning center, mark the 21st CCLC checkbox on the School History record.

In order to report discipline events for students at a 21st CCLC school, regardless of whether the student participates in a 21st CCLC program, this checkbox must be marked.

21st CCLC checkbox on School History Record

Positive Attendance Preferences

Classic View: System Administration > Attendance > Positive Attendance Preferences

Search Terms: Positive Attendance Preferences

Attendance is sent for 21st CCLC Programs as Positive Attendance. To send this information correctly, districts need to enter attendance events for EACH day and time a student participates in the program. See the Positive Attendance article for information on recording Positive Attendance.

Since the Calendar is set to 017: Positive Attendance, set the Enable Positive Attendance tools and reports to Yes and Save.

Positive Attendance Preferences

Verify the teacher has proper tool rights to record Positive Attendance. 

Course Information

Classic View: Scheduling > Courses > Add Course, Course Information, Course Sections

Create 21st Century courses for the calendar, or verify they exist in the calendar. When calendar attributes are rolled forward from previous years, 21st Century courses can be marked to roll forward to the next calendars. The Course Name and Course Number should indicate it is a 21st Century course.

  1. Mark the Positive Attendance checkboxes.
  2. Select the 21st CCLC program in the 21st CCLC field. The values available for this field are determined by the state of Arizona and cannot be modified.  
  3. Select the appropriate 21st CCLC Activity Type for this course. See the CCLC Activity Type table for more information.  

21st CCLC Course Fields

CCLC Activity Types

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CodeNameDescription
001Literacy EducationThose activities that contributed to the development of reading and language arts skills and to the enjoyment of reading.

Examples: Reading tutoring, breakfast reading clubs, writing club, reader's theatre, Project LIT
002Science, Technology, Engineering, and Mathematics, including Computer ScienceAny classes that contributed to the development of science, technology, engineering, or mathematics skills, including any combined STEM classes. This includes all mathematics classes. In addition to traditional STEM classes, add the math classes you offered that align to the site’s approved math objective(s).

Examples: Math tutoring, coding classes, STEM club, robotics, Girls Who Code, 3D printing, Young Builders Club, gardening club
003Academic EnrichmentClasses or activities that provided academic enrichment, including academic classes not categorized under Literacy Education or STEM.

Examples: Mentoring, non reading/math tutoring, homework help, community service, Power Hour, Student Skills, Art History
004Healthy and Active LifestyleThose activities that engage students in a physical activity and/or cultivate the appreciation of a healthy and active lifestyle.

Examples: Martial arts, fitness class, cooking class, mountain bike club, yoga club, discing for kids, sports clubs, dance class, folklorico, gardening club
005Cultural ProgramsActivities or classes that contributed to enhanced understanding of culture.

Examples: Cooking around the world, folklorico,  foreign language, music,  girls teaching girls, art history
006Telecommunications and Technology EducationClasses that contributed to the development of telecommunication and related technology skills.

Examples: E-sports, Multimedia Club, Podcast/Movie Making
007Expanded Library Service HoursActivities that contributed to expanded access to library resources including time and personnel.

Examples: Expanded Library Ti
008Assistance to Students who have been Truant, Suspended, or ExpelledThose activities/classes that target students with content related to truancy, suspension, expulsion.

Examples: Check- Club, Leadership Club, Truancy Prevention Camp
009Drug and Violence Prevention and CounselingThose activities that promoted peaceful conflict resolution, that provided information about the dangers of drug use, or that provided socio-emotional counseling services.

Examples: MATforce, Horse therapy, grief group
010Career Competencies and Career ReadinessThose activities that prepare students to enroll and succeed in a credit bearing course at a post-secondary institution or a high-quality certificate program with a career pathway to future advancement. Include also classes that provide introduction to potential careers for all grade levels, career training or job prep.

Examples: FAFSA prep, AP course prep, CTE classes, Mechanic certification program
011Well-rounded Education Activities, including credit recovery or attainmentCourses, activities, and programming in subjects such as foreign languages, civics and government, economics, arts, history, geography, music, and any other subject with the purpose of providing all students access to an enriched curriculum and educational experience.

Examples: Credit recovery or attainment, volunteerism, community service, accelerated learning, Civics, economics geography, American history, Government, community involvement, Student Council, Arts and crafts,music, entrepreneurship
012Services for Individuals with DisabilitiesThose activities designed to directly support students identified as individuals with disabilities, including students who have an IEP or 504.

Discuss with the Evaluation Specialist classes you think may fit here.
013Activities for English LearnersThose activities designed to directly support students classified as English learners.

Discuss with the Evaluation Specialist classes you think may fit here.

Ed-Fi Configuration

Classic View: System Administration > Ed-Fi 

Search Terms: Ed-Fi

When configuring the Sessions Resource (Reporting > Ed-Fi > Configuration > Session), the Term Detail can be populated with the 21st CCLC Calendar, or it can be left blank. There is no impact either way to reporting sessions; as long as the Sessions Resource is set to ON, information reports. 

Sessions Resource Configuration - Term Detail