Illinois Enrollments

Tool Search: Enrollments

The Enrollments tool lists all enrollments, both current and historical, for each student in the district.

By default, enrollment records are listed first by grade level, then by enrollment start date. To reorder the list of enrollments, click the blue hyperlinked headers in the Enrollments Editor list. The list of enrollments can be sorted by Grade, Calendar, Start Date or End Date.

See the core Enrollments article for information on necessary tool rights, available Ad hoc fields, and guidance on adding and printing Enrollment records.

Screenshot of a student's Enrollment Editor.Illinois Enrollments

State Reporting Fields

The State Reporting Fields editor contains data elements used in state reporting extracts and federal reporting.

Screenshot of the state reporting field editor in the Enrollment tool.State Reporting Field Editor

The following fields appear in the Illinois State Reporting Fields editor. The "Reports Used In" column indicates which state reports draw from each field.

Field

Description

Database Location

Reports Used In

State Exclude

Excludes the enrollment record from reporting on all state reporting extracts that honor state exclude functionality.

Enrollment. stateExclude

 

Migrant

Identifies a student who is a migratory child eligible to participate in Title 1 Migrant Education programming.

Enrollment. migrant

GiftedIdentifies a student who is considered gifted/talented.Enrollment.gifted

Section 504

Indicates student receives 504 programming.

Enrollment. Section 504

EL Student Data

SES

Identifies a student attending a school that does not meet AYP for three consecutive years. This student is then eligible for participation in supplemental educational services which are provided outside of the normal school data and paid for by Title 1 funds.

Enrollment. supplementalServices

Homebound

Indicates if student is homebound.

Enrollment.homebound

 

Title 1
Required

Identifies the student as participating in federally funded Title 1 reading or mathematics instruction.

Options include:

  • 11: School-wide Title 1 Program
  • 12: Targeted Assistance Title 1 Program
  • 13: Not a Participant in a Title 1 Program

Enrollment.title1

21st Century

Identifies a student who, at any time during the current school year, is participating in the 21st Century Learning Centers Program.

CustomStudent
enrollment. 21Century

Non-Claimable

Indicates the student is an enrolled child who does not meet the requirements of a claimable student or whose tuition is paid by the state.

Enrollment. nonClaimablePupil

General State Aid

Reading Improvement Block Grant

Identifies a student (grades K-6) who has been selected to receive services provided with Reading Improvement Block Grant funds.

Enrollment. readingImprovement BlockGrant

Truant MinorIndicates the student needs truancy-related supervision.

CustomStudent

Enrollment.truanctMinor

End of Year Report

Reading 1st

Identifies a student (K-3) is in one of the twenty specific school districts participating in the Reading 1st Program.

Enrollment. reading1st

FTE

Full-time equivalent numeric value of the student's course load during the enrollment, expressed in decimal form, where 1.00 represents a full-time enrollment.

Enrollment. percentEnrolled

District Enrolled May 1

Identifies a student enrolled continuously in their school of residence on or before May 1 of the previous school year.

CustomStudent
Enrollment. districtMay1

Assessment Pre-ID

School Enrolled May 1

Identifies a student enrolled continuously in his/her school of residence  on or before May 1 of the previous school year.

CustomStudent
Enrollment. schoolMay1

Displaced Homemaker

Identifies the student meets the federal requirements for Displaced homemaker.

Enrollment.displaced
Homemaker

Student Course Assignment

Single Parent

Identifies the student as being a single parent.

Enrollment. singleParent

Student Course Assignment

Eligible for Immigrant Education

Indicates the student is eligible for immigrant education.

Valid options include:

  • 01 (Yes)
  • 02 (No)

Enrollment. ilImmigrantEducation

Demographics and Early Childhood

Private School Indicator

When selected, indicates a student or student's parents have chosen to enroll the student in a non-public school for general education. Districts are still responsible for enrolling the student in the SIS.

Enrollment.PrivateSchool

District Entry DateThe first day the student was enrolled in the district. Used as an override field if an enrollment record does not meet this requirement. Reported in the IL ELL Student Data extractEnrollment.districtEntryDateEL Student Data
Child of US Military FamilyAllows districts to track whether the student has a parent who is a part of the US Military. Used in IL Preschool for All Funding.Enrollment. militaryFamilyN/A

Home District

The Region-County-District-Type-School code that uniquely identifies the district a student attends or would attend if not placed/transferred to another district to receive needed services.

Enrollment. residentDistrict

Home School

The Region-County-District-Type-School code that uniquely identifies the school building a student attends or would attend if not placed/transferred to another school/program to receive needed services.

Enrollment. residentSchool

Serving District

The Region-County-District-Type-District code that uniquely identifies the district where a student is being educated.

CustomStudent
Enrollment. servingDistrict

Serving School

The Region-County-District-Type-School code that uniquely identifies the school/program where a student is being educated.

CustomStudent
Enrollment. servingSchool

Testing District

The Region-County-District-Type-District code that uniquely identifies the district where the student is tested.

CustomStudent
Enrollment. testingDistrict

Testing School

The Region-County-District-Type-School code that uniquely identifies the school where the student is tested.

CustomStudent
Enrollment. testingSchool

Dual Language

Indicates the student is involved in a language program where the student is instructed in multiple languages. Program types are:

  • 01: Two Way Immersion
  • 02: One Way Immersion
Enrollment. dualLanguageStudent
Dual Language of InstructionSelection indicates in which language the student receives instruction.Enrollment. dualLanguageInstruction
Tuition-In StudentIndicates a student resides in a school district, but chooses to attend another school district, and parents pay school district tuition.Enrollment.tuitionIn
Detention CenterIndicates student receives instruction and services in a Detention Center.Enrollment.detentionCenterDetention Center Report

Special Education Fields

The Special Ed Fields editor contains all special education items that need to be indicated on a student's enrollment record for state and local reporting purposes.

Screenshot of Special Ed fields found in the Enrollment Editor.Special Ed Fields Enrollment Editor

The following fields appear in the Illinois Special Ed Fields editor. The "Reports Used In" column indicates which state reports draw from each field. Each report name is a link that leads to the that report's page, which includes tables of options for each applicable dropdown field.

Field

Description

Database Location

Reports Used In

Special Ed Status/IEP

Indicates if the student has a special education status or has an Individualized Education Program (IEP), regardless of the category of severity of the student's disability (includes "speech-only" students).


Enrollment. specialEdStatus

Test Accommodations

Indicates if the student receives test accommodations based on special education status.

CustomEnrollment
Enrollment. testAccommodations

 

IL Alt Assessment

This checkbox is used to identify students who are taking the IAA exam.

CustomEnrollment
Enrollment. ilAltAssessment

 

Special Ed Setting

The setting in which the student receives special education services. 

Enrollment. specialEdSetting

Primary Disability

The student's primary disability.

Enrollment. disability1

Student Discipline (ISBE)

Secondary Disability through Fifth Disability

Additional disabilities the student may have.

Enrollment.disability2
Enrollment.disability3
Enrollment.disability4
Enrollment.disability5

N/A

Service ProviderSelection indicates the student's Service Provider. Values for this field are entered in the Attribute/Dictionary.

CustomStudent Enrollmentil.service Provider

Service Provider Report