New Jersey Enrollments

Tool Search: Enrollments

This article highlights the Enrollment fields that are specific to the state of New Jersey. See the core Enrollments article for general enrollment information including necessary tool rights, available Ad hoc fields, and guidance on adding and printing Enrollment records.

The Enrollment tool displays all occurrences of a student’s enrollment in the district. Enrollments are first sorted by grade level, then by the enrollment start date. To reorder the list of enrollments, click the headers in the Enrollments Editor list. The list of enrollments can be sorted by Grade, Calendar, Start Date, or End Date.

Image of the Enrollment Editor.Enrollment Editor

General Enrollment Information

The General Enrollment Information editor identifies the calendar, schedule, grade, start /end date, and reason for the creation or ending of the enrollment record.

Image of the General Enrollment Information Editor.General Enrollment Information Editor 

General Enrollment Information Fields

The following table describes each field within the General Enrollment Information editor:

Code

Description

Location

Calendar

The calendar assigned to the enrollment record.

Enrollment.calendarID

Schedule

The schedule assigned to the enrollment record.

Enrollment.structureID

Grade

Required
 

The student's grade level.

Enrollment.grade

Class Rank Exclude

Excludes the enrollment record from being included in class rank calculations.

Enrollment.classRankExclude
External LMS ExcludeWhen marked, the enrollment is not included in shared Campus data with an external learning management system.Enrollment.externalLMSExclude

Start Date

Required   
 
 

The start date of the enrollment record.

Enrollment.startDate

No Show

Indicates the student was a no show. This field will often exclude the enrollment record from being included in state reports.

Enrollment.noShow

End Date

The end date of the enrollment record.

Enrollment.endDate

End Action

Indicates whether the student was promoted, demoted or retained following the end of the enrollment record.

Enrollment.endAction

Service Type

Required   
 
 

Indicates the type of service the student receives.

Enrollment.serviceType

Local Start Status

Indicates the reason for starting a new enrollment record.

Enrollment.localStartStatusID

Local End Status

Indicates the reason for ending the enrollment record.

Enrollment.localEndStatusID
State Start StatusDisplays the state start status mapped to the assigned local start status.Enrollment.startStatus
State End StatusDisplays the state end status mapped to the assigned local end status.Enrollment.endStatus

Start Comments

Comments about creating the enrollment record.

Enrollment.startComments

End Comments

Comments about ending the enrollment record.

Enrollment.endComments

State Reporting Fields

The State Reporting Fields editor contains data elements used in state reporting extracts and federal reporting.

Image of the New Jersey State Reporting Fields Enrollment Editor.New Jersey State Reporting Fields Enrollment Editor

Homeless information can be entered on the Program Participation Homeless tool.

State Reporting Field Options

Field

Description

 Location

State Exclude

Excludes the enrollment record from being included in state and federal reports.

Enrollment.stateExclude

Program TypeReports the primary program of instruction for the student.EnrollmentNJ.program Type
Percent EnrolledReports the student's total enrollment by percentage.Enrollment.fte
District Entry DateThe date on which the student enrolled in the district.Enrollment. districtEntryDate

School Entry Date

The date on which the student enrolled in the school.Enrollment. schoolEntryDate
Resident County
Required
The New Jersey county in which the student resides.EnrollmentNJ. residentCount
Resident DistrictThe district in which the student resides.EnrollmentNJ. residentDistrict
Resident MunicipalThe resident municipality of the student.EnrollmentNJ. residentMunicipal
Resident SchoolThe unique school code the student would attend based on the permanent or other home address.EnrollmentNJ. residentSchool
Serving District
Required
The district in which the student is provided education services.Enrollment. servingDistrict
In District PlacementIndication of when a student is attending a school that is not their resident school within their resident district.Enrollment.inDistrictPlacement
Attending County
Required
The code of the county in which the student is attending school.EnrollmentNJ. attendingCounty
Attending DistrictThe code of the district in which the student is attending school.EnrollmentNJ. attendingDistrict
Attending SchoolThe code of the school the student is attending.EnrollmentNJ. attendingSchool
Receiving County
Required
The code of the county in which the student is received in a sending/receiving relationship.EnrollmentNJ. receivingCounty
Receiving DistrictThe code of the receiving district of the student in a sending/receiving relationship.EnrollmentNJ. receivingDistrict
Receiving SchoolThe code of the receiving school of the student in a sending/receiving relationship.EnrollmentNJ. recevingSchool
Tuition CodeCode indicating description of how tuition is paid.EnrollmentNJ. tuitionCode
Alternative ProgramIndicates that the student is enrolled in an alternative education program.EnrollmentNJ.alternativeprogram
Gifted and TalentedIndicates that the student is participating in and served by a Gifted/Talented programEnrollment.giftedTalented
Health CoverageIndicates whether the student has health insurance coverage.EnrollmentNJ.healthCoverage
Health Insurance ProviderThe name of the heath insurance provider of the student.EnrollmentNJ.healthInsurance Provider
8 Tech LiteracyIndicates whether the student has met the eighth grade criteria of technological proficiency.EnrollmentNJ.8TechLiteracy
MigrantIndicates if the student is eligible for migrant education services.Enrollment.Migrant
Supplemental Ed ServicesIndicates the student is receiving supplemental educational services at a designated school. Value reports the State School Number. EnrollmentNJ.supplemental EdServices
Section 504Indicates if the student is participating in a 504 Plan program.Enrollment.section504
Home SchooledIndicates whether the student is home schooled.Enrollment.homeschooled
HomeboundIndicates whether the student is considered to be homebound.Enrollment.homebound
ImmigrantIndicates the student's immigrant status.Enrollment.immigrant
Shared TimeIndicates if the student is full time or shared time.Enrollment.sharedTime
Title 1 Language ArtsIndicates the student receives Title 1 programming in Language Arts.EnrollmentNJ.title1Language
Title 1 MathIndicates the student receives Title 1 programming in Math.EnrollmentNJ.title1Math
Title 1 ScienceIndicates the student receives Title 1 programming in Science.EnrollmentNJ.title1Science
Title 1 Spanish MathIndicates the student receives Title 1 programming in Spanish Math.EnrollmentNJ.title1SpanishMath
Title 1 BiologyIndicates the student receives Title 1 programming in Biology.EnrollmentNJ.title1Biology
Early InterventionIndicates if the preschool student is receiving Part C Early Intervention Services at the time of referral.EnrollmentNJ.earlyIntervention
MilitaryIndicates if the student's parent/guardian is a member of the US Military.Enrollment.militaryConnectedStatus
Bridge YearIndicates whether the student plans to or is currently participating in the Bridge Year Pilot Program.Enrollment.bridgeYear

Assessment Reporting Fields

The Assessment Reporting Fields editor contains data elements required for documenting certain student assessments, accommodations, and exemptions.

Image of the Assessment Reporting Fields Editor.Assessment Reporting Fields Editor

Assessment Reporting Fields

Field

Description

 Location
Access Skills - ScienceIndicates the student has taken the Alternate Proficiency Assessment (APA) to measure progress towards science achievement.EnrollmentNJ.accessSkillsScience
Access Skills - MathIndicates the student has taken the Alternate Proficiency Assessment (APA) to measure progress towards math achievement.EnrollmentNJ.accessSkillsMath
Access Skills - Language ArtsIndicates the student has taken the Alternate Proficiency Assessment (APA) to measure progress towards language arts achievement.EnrollmentNJ.accessSkillsLanguageArts
Access Skills - OtherIndicates the student has taken the Alternate Proficiency Assessment (APA) to measure progress towards another achievement.EnrollmentNJ.accessSkillsOther
Accommodations - SettingIndicates the student has been identified as SE or Section 504 to have setting accommodations for the administration of state assessments.EnrollmentNJ.accommodationsSetting
Accommodations - SchedulingIndicates the student has been identified as SE or Section 504 to have scheduling accommodations for the administration of state assessments.EnrollmentNJ.accommodationsScheduling
Accommodations - Test MaterialsIndicates the student has been identified as SE or Section 504 to have test materials accommodations for the administration of state assessments.EnrollmentNJ.accommodationsTestMaterials
Accommodations - Test ProceduresIndicates the student has been identified as SE or Section 504 to have test procedures accommodations for the administration of state assessments.EnrollmentNJ.accommodationsTestProcedures

Exempt Taking Math

Indicates the student is exempt from taking the Math assessment.EnrollmentNJ.exemptTakingMath
Exempt Taking LALIndicates the student is exempt from taking the LAL assessment.EnrollmentNJ.exemptTakingLAL
Exempt Taking LAL (LEP)Indicates the student is exempt from taking the LAL LEP assessment.EnrollmentNJ.exemptTakingLAL
Exempt Passing MathIndicates the student is exempt from passing the Math assessment.EnrollmentNJ.PassingMath
Exempt Passing LALIndicates the student is exempt from passing the LAL assessment.EnrollmentNJ.exemptPassingLAL
Exempt Taking BiologyIndicates the student is exempt from taking the EOC Biology assessment. The student must be considered Special Education in order to have an IEP Exemption.EnrollmentNJ.exemptTakingBiology
Biology CourseCode designates into which Biology course the student was enrolled at any time during the current school year.EnrollmentNJ.biologyCourse
Biology Schedule

Designates the scheduling configuration of the Biology course into which the student was enrolled during the current school year. Options are as follows:

  • C - Current Semester Block (January to May/June)
  • F - Full Year Course (September to May/June)
  • P - Previous Semester Block (September to December/January)
EnrollmentNJ.biologySchedule
Out of District PlacementIndicates the student has been placed outside of the district for services.EnrollmentNJ.outOfDistrictPlacement
Out of Residence PlacementIndicates the student has been placed outside of the resident for services.EnrollmentNJ.outOfResidencePlacement
Federal HS Math Testing ReqIndicates if the student is registered for or took Algebra I, Geometry, Algebra II or an assessment that meets the federal requirements.EnrollmentNJ.federalMathReqAlegebra

The ASSA Reporting Fields were deprecated effective the 2022-2023 school year, with the exception of 'Alternative Program'. This field is now located on the State Reporting Fields editor (see above).


Special Education Fields

The Special Education Fields editor contains all Special Education items that need to be indicated on a student's enrollment record for state and local reporting purposes.

Image of the Special Education Fields Editor on the Enrollments page.

Special Education Fields Editor (Enrollments)

Special Education Field Options

FieldDescriptionLocation
Special Ed StatusIndicates the student's special education status.Enrollmemt.spedStatus
Special Ed Exit DateThe date the student was no longer a special education student.Enrollment.spedExitDate
NonPublicIndicates the student's parent / guardian has placed them in a private school and the student receives services under an individualized services plan.EnrollmentNJ.nonPublic
Primary DisabilityThe student's primary disability.Enrollment.primaryDisability
Placement GroupThe placement group in which the student with the disability is currently receiving special education and related services.Enrollment,specialEdsetting
Time Regular ProgramThe number of hours that the student attends regular Early Childhood.Enrollment.time
Exit ReasonThe student's reason for exiting the special education program.Enrollment.spedExitReason