Kansas Special Education State Reporting

Classic View: Student Information > Special Ed > General > State Reporting

Search Terms: State Reporting

The Special Education State Reporting allows users to store and manage student Special Education state reporting data. This tool removes the legal burden of having a Special Education team meeting for an amendment to the setting for age-based changes such as an early childhood student aging out.

See the core Special Education State Reporting article for information on necessary tool rights, available Ad hoc fields, and guidance on adding records.

Screenshot of the special education State Reporting tool. Special Education State Reporting Editor

In the Campus.2140 Release Pack (September 2021), students who had active enrollments in a 2021-22 calendar with a Primary Disability selected on the Special Ed Fields Enrollment editor were assigned SPED State Reporting records. 

Special Education State Reporting Field Descriptions

The following fields are available on the SPED State Reporting Detail editor.

Use the Federal/State Program Updater tool to import SPED State Reporting information to this tool.

Start Date

The start date of the Special Ed State Reporting record.

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End Date

The end date of the Special Ed State Reporting record.

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Disability

The student's primary disability.

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Database Location:

SpecialEDState.primaryDisability

Ad Hoc Inquiries:

Student > Special Ed State > specialEDState.primaryDisability

Reports:

KIAS Extract

KIDS ASGT Extract (Kansas)

KIDS ENRL Extract (Kansas)

KIDS EOYA Extract (Kansas)

KIDS EXIT Extract (Kansas)

KIDS MILT Extract (Kansas)

KIDS SPED Extract (Kansas)

KIDS TEST Extract (Kansas)

Secondary Disability

The student's secondary disability. 

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Database Location:

SpecialEDState.secondaryDisability

Ad Hoc Inquiries:

Student > Special Ed State > specialEDState.secondaryDisability

Reports:

KIAS Extract

SPED Status

Indicates the student's Special Education Status. This list includes both the Current Status (Active Status) of the student when a record is submitted AND the Inactive Status (Exit Status) of the student when a Special Education record is ended.

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CodeNameActive or Exit StatusDescription
AAction Initiated WithdrawExitAction initiated Withdrawn from Special Education – by parent or student to cease IEP services by an act taken by parent or student (without written revocation of services) and the LEA has evidenced the student is continuing/participating in the general education environment. Includes students who exit SPED services for Home Schooling, enroll in a private/parochial or virtual school, and NO Special Ed services are provided. 
BTransition from Part C to Part BActiveChildren age 3 who transition from Part C services to Part B by their 3rd birthday.
CContinuing StudentActiveContinuing Student  from previous school year. Served continuously by the responsible LEA last school year.
DDropped Out of SchoolExitStudents who were enrolled at the start of the reporting period, were not enrolled at the end of the reporting period, and did not exit special education through any other basis listed below. This includes but not limited to; dropouts, runaways, status unknown, students who moved (not known to be continuing in another educational program), and Revocations required as part of the formal drop out process. Reported to OSEP as a Drop Out.
EEntering From Another District or AgencyActiveEntering from another District, Agency, State or Country – from outside the catchment area, this school year.
GGraduation with DiplomaExitStudents who meet the same graduation standards and
receive a high school diploma identical to that which student without disabilities are eligible.
HHas Earned GEDExitHas earned, is enrolled or participating in a GED program Including Revocations required as part of the formal process of transferring to a to GED program.
IReinitiation of ServicesActiveIDEA Students who have had all of their services revoked by the parent or self (if 18 years of age or older) and services have been restarted this school year.
KUnder Expulsion

LLeft StateExitLEA has obtained evidence student is continuing in General or Special Education in an LEA outside the state of Kansas
MMaximum Age ReachedExitStudent reaches age 21 in the current school year
NNew ReferralActiveStudents who are referred for special education services the first time in their life under Part B of IDEA or as Gifted by the Part B agency. Gifted only students who are later found eligible under IDEA, are New Referrals the first school year served as an IDEA student.
OObjectives CompletedExitStudent no longer meets eligibility criteria and does not qualify as a child with a disability
QUnder Long Term Suspension

RReturning to a Special Education ProgramActiveReturning to a Special Education Program: Students who previously received special education services at some point in their life; completed objectives, dropped out or left services without a written revocation are reported as R in the school year they returned to services.
TMoved, known to be continuingExitStudents who moved outside of the responsible LEA’s catchment area and the LEA has obtained evidence student is continuing/participating in a General or Special Education in another Kansas district or agency during the same school year.
UMoved, not known to be continuingExit
WWritten Revocation of ServicesExitWritten revocation of services by parent or by student (if 18 years of age or older) and the LEA has evidenced the student is continuing / participating general education after the
revocation.
XDeceasedExit


Database Location:

SpecialEDState.specialEdStatus

Ad Hoc Inquiries:

Student > Special Ed State > specialEDState.specialEdStatus

Reports:

Not reported

Special Ed Setting

Indicates the type of school setting in which the student receives Special Education services.

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CodeNameDescription
AHome-BasedThe delivery of any direct special education service provided
in a home environment, for students of any age who are not “Homebound” (P) or “Home Schooled” (O). A Home-based setting may include, but is not limited to, the delivery of early childhood services in the child’s home, a relative’s home, a non-licensed child care/baby sitters’ home or virtual school students who receive services at home.
BEarly Childhood LocationsIncludes programs for preschoolers or (dual-program) kindergarteners with disabilities that receive special education or related services in educational programs designed primarily for students without disabilities. Also includes district run universal preschools offering early childhood programming to 3, 4, and 5-year-olds. Matching Directory program types are Head Start, Preschool age at risk, all other district sponsored preschool.
CSpecial Ed Services in a General Ed ClassroomIncludes locations where students with disabilities are educated with typically developing peers, this includes but is not limited to general education classrooms, lunch room / cafeteria, recess, passing periods, and nurse or counselor office. “C” may be used Gifted services in any location.
DNon-School SettingsIncludes locations for students who receive special education or related services in non-school or off-campus centers, such as Public libraries, doctor offices, rehabilitation centers, private speech pathologist/related service provider facility or office, church facilities, community centers, KDCF Group Home, public parks, recreational centers, locations on school property typically not used, etc. For children age 3, 4, 5 include service provider locations that the student is brought to for the child’s only special education or related service.
ECommunity Based Direct InstructionIncludes the actual off-campus locations in which students develop skills where they will ultimately be performed. Service locations include but are not limited to job sites, work study, life skills programs in business, shopping centers or restaurants and other organizations or establishments within the community.
FEarly Childhood Special Education Classroom
GSpecial Ed Services in a Special Ed ClassroomLocations where students with disabilities or giftedness are removed from the general education environment or preschool classrooms or other programs for additional IEP support. Including resource room settings for preschool children who come to the elementary school on an itinerant basis. Note: Settings may also blend non-identified peers receiving similar support.
HAlternative SchoolA school / program that is nontraditional, especially in education ideals, methods of teaching. Include virtual school classrooms in district buildings
IIncarcerationIncludes programs for students who are incarcerated in any facility under the jurisdiction of the criminal justice system, including but not limited to local or County jails, juvenile or adult detention facilities, state penal institutions, PRTF or level 6 facilities. K.S.A. 72-8187
JSpecial Day SchoolThe delivery of special education services in a special purpose school, building or any segregated program that provides any of the following:
  • Specialized curricula for exceptional children;
  • Modified facilities and equipment for exceptional children; or
  • Interdisciplinary, ancillary, medical, psychiatric, or social services for exceptional children, or some combination of these services.
Examples include but are not limited to: buildings or programs exclusively for IEP students only, transitional programs for 18-21-year-old IEP students, other programs for non-residential IEP students.
KEarly Childhood Without ServicesThe portion of the school day a child is not in special education and participates in a qualified in a regular early childhood program. These qualified programs may include: Head Start centers; community based or private preschools, group child development / child care centers, Preschool age at risk programs, district run universal preschool programs, preschool classes offered to eligible pre-KG children by the public-school system.

K time programs not have to be publicly funded to qualify as regular early childhood program. The amount of K time is limited to the class minutes of the program the student participates in. Note: K time only applies to the calculation of OSEP environment (Indicator 6) category using only services intersecting December 1 and are measured by participation in a qualified program based a 600 min./10 hours per week threshold. Informal settings do not qualify for K time participation minutes.
LHospitalFor students confined to hospitals or convalescent homes for psychiatric or medical treatment on an in-patient basis and receive their special education services in this location.
MResidential SettingPlacement in residential setting means a facility where students receive IEP services in educational programs and live at the facility during the school week. Includes any facility, which provides living accommodations and is considered the domicile or temporary sojourn of the students attending and receiving services at the facility.
OHome SchoolFor students who receive their general education and special education services in the home school environment. Neighborhood and attendance buildings are listed as home.
PHomeboundHomebound instruction" means the delivery of special educational services in the home of a child whose health conditions (physical or mental) are so serious that school attendance is impossible. Students receiving special education services at home because of suspension or expulsion do not meet the definition of Homebound instruction.
RIntegrated Special Education Setting (3-5)Includes locations for preschoolers or (dual-program) kindergarteners with disabilities who receive their special education and related services in programs designed primarily for students with disabilities, and may be integrated with non-IEP peers at a ratio from 0% to no more than 50%. Matching Directory program type is Integrated.
SExtended School Year Setting
TExtracurricularIncludes locations for students who receive their special education or related services to support participation in school sponsored activities outside of the accredited school day. These locations may include; counseling or health facilities, athletics, supported transportation (outside of school hours), recreational activities, special interest groups or clubs, music programs, theatrical presentations, etc., sponsored by the public agency.
UUnder Suspension/Under ExpulsionIncludes locations for students who receive special education or related services in non-school locations or Interim Alternative Educational Settings (IAES) due a disciplinary removal by district administrators.
WReverse Mainstream ECSESPED programs for preschoolers or (dual-program) kindergarteners with disabilities age 3, 4, 5 who receive special education or related services in
special education locations attended by children without disabilities at a ratio of 50 % or more. Matching Directory program type is Reverse mainstream.
XIndirect ServicesWhen special education personnel deliver services to a student through another  person, meaning the student is not physically present or there is no interaction/contact with the student. This includes but is not limited to services such as brailing, scribing etc. or consultation between service providers, service providers and administrators, parents, employers etc. Classroom/curriculum/teacher preparation time or teacher training are not considered an indirect service.
YJuvenile Correction FacilityFor students receiving special educations services in schools operated at
a state juvenile correction facility. Including the Lawrence Gardner School Topeka.

Database Location:

SpecialEDState.specialEdSetting

Ad Hoc Inquiries:

Student > Special Ed State > specialEDState.specialEdSetting

Reports:

Not reported

Special Ed Funding Source Code

Indicates how the student's special education services are funded.

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Database Location:

SpecialEDState.spedFundingCode

Ad Hoc Inquiries:

Student > Special Ed State > specialEDState.spedFundingCode

Reports:

Not reported

Special Ed Service Code

Indicates what type of service the student receives.

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Database Location:

SpecialEDState.spedService

Ad Hoc Inquiries:

Student > Special Ed State > specialEDState.spedService

Reports:

Not reported

Special Ed Transportation Provided

Indicates whether the student is provided transportation to/from special education services.

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Database Location:

SpecialEDState.specialEdTransportation

Ad Hoc Inquiries:

Student > Special Ed State > specialEDState.specialEdTransportation

Reports:

Not reported

SRS, JJA, Parental Placement

Indicates the person who or the authority that places the student into special education services - Social and Rehabilitation Services, Juvenile Justice Authority or Parents/Guardians.

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Database Location:

SpecialEDState.spedPlacement

Ad Hoc Inquiries:

Student > Special Ed State > specialEDState.spedPlacement

Reports:

Not reported