Georgia Individual Education Plan

Classic View: Student Information > Special Ed > General > Documents > Plans

Search Terms: Special Ed Documents

The Individual Education Plan is used to capture student special education plan information and match the required documentation provided by the state of Georgia. This document describes each editor, the section(s) of the print format that include the entered information, a description of each field on the editor, and any special considerations and instructions. The Individual Service Plan (ISP) is the same format as the IEP used for Private Schools in Georgia.

The current print format of this document is the GA IEP 2023 and GA ISP 2023 . Plan formats are selected in Plan Types.

Screenshot of Editor Home screen.Georgia IEP Editor Home  

Editor Home

The Editor Home lists the editors available, their status, and Modification and Completion information.

HeaderDescription
NameThe name of the editor.
Status

The state of the editor. Statuses can be:

  • In Progress indicates a user has entered and saved data in that editor.
  • Not Started is the default status for all editors.
  • Complete indicates a user has clicked the Complete button on the editor and the editor is read only. This does not lock the editor from further editing, but indicates the user considers the editor to be finished.
  • Not Needed indicates a user has clicked the Not Needed button on the editor. This is usually done for editors that do not apply to the student.

The following statuses are only available for the Nevada IEP:

  • ESign indicates that editor has functionality related to the eSignature process. See the Nevada Individual Education Plan eSignature Process for additional information.
  • Complete Pending eSignature indicates the plan has been entered and sent via the Campus Parent portal to the student's guardian for eSignature.
Modified ByThe date and the user by whom the editor was last edited.
Completed ByThe date and the user who clicked the Complete button for that editor.

General Information

The following table lists the actions available for the editors. When resizing the window, certain buttons are condensed into a single Action button. 

ButtonDescription
Save

Different editors have different save options. Click the arrow next to the Save & Stay button to view all saving options for any given editor.

  • Save captures progress and navigates the user to the Editor Home or to the List Screen for List editors. See the Editor Types section for additional information.
  • Save & Stay captures progress and keeps the user on the current editor. This save button is the default save option and usually found within the detail screen or list editors, such as Goals and Objectives. 
  • Save & Next captures progress and navigates the user to the next editor.
  • Save & New captures progress and creates a new record. This save button is usually found within the detail screen of a list editor, such as Goals and Objectives. See the Editor Type section for additional information.
Refresh

Retrieves a new copy of data from the student's record. This includes enrollment, student, parent/guardian, and team member information. This also returns any accidentally deleted people records. Manually entered fields do not change when the refresh button is clicked. The user must Save after clicking Refresh to capture changes.


A side panel displays listing all applicable Enrollment records for the student. See the Enrollments tool documentation for additional information.

CancelNavigates the user to the Editor Home screen or to the List Screen for List editors.

Status

Changes the status of the editor. 

  • Complete indicates the editor is finished. This makes the editor read-only. However, this does not lock the editor from further editing. To further edit after an editor is marked Complete, the user must click In Progress.
  • Not Needed indicates the editor does not apply to the student's plan or evaluation. This makes the editor read only. However, this does not lock the editor from further editing. To further edit after an editor is marked Not Needed, click the In Progress button.
  • In Progress only displays when the editor is in the Complete or Not Needed status and allows additional edits to be made.

The following status is only available for the Nevada IEP:

  • Complete Pending eSignature only displays for the Procedural Safeguards, IEP Implementation, and Medicaid Consent editors. This button marks the editor as complete until the parent/guardian electronically signs those sections of the plan via the Campus Parent Portal. See the Nevada Individual Education Plan eSignature Process for additional information.
Print

Prints the entire document.

EditorsOpens a side panel listing all the available editors and their status. Select an editor from this list to navigate to that editor or click Close to collapse the side panel.
PreviousNavigates the user to the previous editor.
NextNavigates the user to the next editor.

Editor Types

There are two types of editors available: List or Basic editors. When navigating to a Basic editor, the list of fields within the editor display. List editors display a list of all records within that editor. Clicking an existing record or the New button opens the detail view for an individual record.

Editor Lock Out and Release Logic

Only one user at a time can actively work on an editor. A person with a padlock iconScreenshot of the Padlock Icon.displays in the Editors side panel, Editor Home, and List Screen of list editors indicating which editors currently have users working on them. Hovering over the icon displays the name of the user who has checked out the editor, including the current user (you).

Editors that are currently being edited are read-only for all other users. The name of the person working on the editor displays in the header. 

In order to release an editor, the user must:

  • navigate to the next editor by clicking Save and Next, or by clicking the Editors button and selecting the next editor from the side panel.
  • click the Cancel button to return to the Editor Home screen.
  • log out of the Campus application.
  • navigate to a different tool in the Campus application.

Editors are automatically released when the in-application timeout limit has been exceeded. This is a back-end process and is usually around 30-60 minutes.

Template Banks

Certain fields within several editors have an Add Template icon that displays next to their name. Clicking this button displays a side panel with the available library of predetermined text for that field. Template Banks are managed in System Administration.

Screenshot of the Add Template icon highlighted and the Template Bank side panel displayed on the right.Template Bank Side PanelClick the plus (+) icons next to the category to view the available template values.

Screenshot of an expanded Template Bank Category on the left and several template values selected on the right. Expanded Category and Values SelectedTemplate Bank Categories display on the left and the selected text displays on the right. Click the Add button to add the template value. This adds the template to the queue of values on the right. The red X removes selected templates while the sequence field can be used to reorder the templates. Another option is to use the up and down arrows next to the sequence field to reorder values. 

Click Cancel to go back to the document. The Clear Selected Template(s) button removes all selected template values from the right selection screen. 

Once selections are finalized, click the Insert Selected Template(s) button to add the values to the field within the document in the selected order. Template values are separated by carriage returns.

Screenshot of an example field with several template bank selections added.Example Template Bank Selections in the Document

Text Editors

Images should not be inserted into text fields. 

Editors

The following section lists each editor and describes each field on the editor. Available editors include:

Education Plan

The Education Plan editor includes the various dates associated with the plan, why the IEP meeting was held, and how student progress is reported.

This editor must be saved before entering data into other editors.

Screenshot of Education Plan editor.Education Plan Editor  

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Field Name

Description

Ad Hoc

Validation

Reason for Meeting

The explanation of why the student's team needs to meet.

A text box below this field can be used to provide additional information concerning the meeting.

Learner Planning > Learning Plans > Reason for Meeting

This field is based on an open attribute dictionary. A default value can be set for this field.

See the Attribute/Dictionary documentation for additional information.

Meeting Date

Required

The day the team met.

Learner Planning > Learning Plans > meetingDate

This field defaults to blank and must be entered before the Implementation Date.

IEP Implementation Date

Required

The day on which the plan begins for the student.Learner Planning > Learning Plans > planStartDate

This field must be entered before the End Date and after the Meeting Date. 

When a Meeting Date is selected or entered, the IEP Implementation Date auto-populates to the same date.

IEP End Date 

Required 

The last day when the plan ends for the student.Learner Planning > Learning Plans > planEndDate

This field must be entered after the Implementation Date.

When a Meeting Date is selected or entered, the IEP End Date auto-populates to a year from the Meeting Date minus one day.

Note: when amending an IEP, the End Date cannot be modified.

Most Recent Eligibility Date 

Required 

The day of the student's most recent eligibility.N/AThis field defaults to the Eligibility Date from the most recent, locked Evaluation. See the Georgia Evaluation documentation for additional information.

Signed Parental Consent for Services

* Required 

The date on which the consent was reviewed by the parent/guardian.N/A* This field is only available and required when Initial is selected for the Reason for Meeting dropdown.

Consent Given

* Required 

The consent status given by the parent/guardian.N/A

* This field is only available and required when Initial is selected for the Reason for Meeting dropdown.

Report of Student Progress

* Required

A description of how the student's progress reports to the student's parent(s) or guardian(s).Learner Planning > Learning Plans > reportStudentProgressN/A
CommentsAny additional comments related to the student's education plan.N/AN/A

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Enrollment Information

The Enrollment Information editor reports Special Education information from the student's Enrollment. 

If the most recent locked Evaluation for the student was created using the classic Campus style, the Refresh button retrieves information from the student's Enrollment record. If the most recent locked Evaluation for the student was created using the updated Campus style, the Refresh button retrieves the Eligibility Date(s) and Disability information from the Evaluation. All other fields still pull from the Enrollment record. 

Screenshot of Enrollment information editor.Enrollment Information editor   

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Field Name

Description

Ad Hoc

Validation

Primary Area of Exceptionality

Required

The primary disability of the student.Learner Planning > Learning Plans > disability1This field is pulled from the Enrollment record. 

When the student has an Evaluation, the disability pulls in from the Eligibility Determination editor on the most recent, locked Evaluation.
Note: This field is a locked attribute, Enrollment.disability.

Eligibility Date

Required

The date the student was determined to be eligible for special ed services based on their primary disability.Learner Planning > Learning Plans > EligibilityDate1If a disability is entered into the Primary Area of Exceptionality field, this field is required.
Re-Evaluation DateThe date the student is re-evaluated to determine if they still require special ed services or require additional services based on their primary disability.Learner Planning > Learning Plans > ReEvaluationDate1This field automatically populates to a date 3 years from the Eligibility Date and is read only.
Secondary Area of ExceptionalityThe second disability of the student, if applicable.Learner Planning > Learning Plans > disability2
Note: This field is a locked attribute, Enrollment.disability.
Eligibility DateThe date the student was determined to be eligible for special ed services based on their secondary disability.Learner Planning > Learning Plans > EligibilityDate2N/A
Re-Evaluation DateThe date the student is re-evaluated to determine if they still require special ed services or require additional services based on their secondary disability.Learner Planning > Learning Plans > ReEvaluationDate2N/A
Third Area of ExceptionalityThe third disability of the student, if applicable.Learner Planning > Learning Plans > disability3
Note: This field is a locked attribute, Enrollment.disability.
Eligibility DateThe date the student was determined to be eligible for special ed services based on their third disability.Learner Planning > Learning Plans > EligibilityDate3N/A
Re-Evaluation DateThe date the student is re-evaluated to determine if they still require special ed services or require additional services based on their third disability.Learner Planning > Learning Plans > ReEvaluationDate3N/A
Fourth Area of ExceptionalityThe fourth disability of the student, if applicable.Learner Planning > Learning Plans > disability4
Note: This field is a locked attribute, Enrollment.disability.
Eligibility DateThe date the student was determined to be eligible for special ed services based on their fourth disability.Learner Planning > Learning Plans > EligibilityDate4N/A
Re-Evaluation DateThe date the student is re-evaluated to determine if they still require special ed services or require additional services based on their fourth disability.Learner Planning > Learning Plans > ReEvaluationDate4N/A
Fifth Area of ExceptionalityThe fifth disability of the student, if applicable.Learner Planning > Learning Plans > disability5
Note: This field is a locked attribute, Enrollment.disability.
Eligibility DateThe date the student was determined to be eligible for special ed services based on their fifth disability.Learner Planning > Learning Plans > EligibilityDate5N/A
Re-Evaluation DateThe date the student is re-evaluated to determine if they still require special ed services or require additional services based on their fifth disability.Learner Planning > Learning Plans > ReEvaluationDate5N/A

Special Ed Status

* Required

The student's special ed status. Option is either Yes or No.

Learner Planning > Learning Plans > specialEdStatus

This field is pulled from the Enrollment record. 

Note: This field is a locked attribute, Enrollment.specialEdStatus.

* This field is required in order to Complete.

Special Ed Setting/Environment

* Required

The student's special ed educational environment.Learner Planning > Learning Plans > specialEdSetting

This field is pulled from the Enrollment record. 

Note: This field is a locked attribute, Enrollment.specialEdSetting.

* This field is required in order to Complete.

District Information

These fields are read only.

Resident DistrictThe student's district of residence.Learner Planning > Learning Plans > residentDistrictNumberThis field is pulled from the Enrollment record and cannot be modified. 
 Home School The student's school for general education services.

Learner Planning > Learning Plans > HomeSchoolHistorical 

Learner Planning > Learning Plans > HomeSchool

Limited to 50 characters.
Service School The student's school for special education services.

Learner Planning > Learning Plans > ServiceSchoolHistorical

Learner Planning > Learning Plans > ServiceSchool

Limited to 50 characters.

This field automatically populates with the School name tied to the student's Enrollment record. 

Extended Year

Indicates if the student participates in an extended year program. Options are Yes or No.

N/AThis field is pulled from the Enrollment record, but can be modified. 
Note: This field is an unlocked attribute, Enrollment.extendedYear.

Area Served

* Required

The designation for which the student requires special ed services.N/A

This field is pulled from the Enrollment record. 

Note: This field is an unlocked attribute, Enrollment.areaServed.

* This field is only required if the Primary Area of Exceptionality is either 6: Autism, 7: Traumatic Brain Injury, or 8: Significant Developmental Delay. Otherwise, this field is not available.

School NameThe name of the school associated with the student's Enrollment record.Learner Planning > Learning Plans > servingSchoolName

This field is pulled from the Enrollment record. This field is read only.

School PhoneThe phone number of the school associated with the student's Enrollment record.N/A

This field is pulled from the Enrollment record. This field is read only.

GradeThe student's current grade.

Enrollment > Grade

enrollment.grade

This field is pulled from the Enrollment record. This field is read only.

School YearThe school year associated with the student's Enrollment record.N/A

This field is pulled from the Enrollment record. This field is read only.

District NumberThe district number associated with the Enrolled school.System Administration > Resources > District Information > State District NumberN/A
District NameThe district name associated with the Enrolled school.System Administration > Resources > District Information > NameN/A
District AddressThe district address associated with the Enrolled school.System Administration > Resources > District Information > AddressN/A
District PhoneThe district phone number associated with the Enrolled school.System Administration > Resources > District Information > PhoneN/A
District SPED AddressThe district special education address associated with the Enrolled school.System Administration > Resources > District Information > SPED AddressN/A
District SPED PhoneThe district special ed phone number associated with the Enrolled school.System Administration > Resources > District Information > SPED PhoneN/A

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Student Information

The Student Information editor displays basic information about the student such as demographic information. This is a read-only editor. 

The Refresh button retrieves a fresh copy of data from the student's record. See the General IEP Information section for additional information.

Screenshot of student information editor.Student Information editor   

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Field Name

Description

Ad Hoc

Last Name

The student's last name.

Census > People > Demographics > Last Name

identity.lastName

First NameThe student's first name.

Census > People > Demographics > First Name

identity.firstName

Middle NameThe student's middle name.

Census > People > Demographics > Middle Name

identity.middleName

SuffixThe student's suffix.

Census > People > Demographics > Suffix Name

identity.suffix

AgeThe age of the student.Census > People > Demographics > Age 
BirthdateThe student's birthdate.

Census > People > Demographics > Birth Date

identity.birthDate

GenderThe student's gender.

Census > People > Demographics > Gender

identity.gender

Home Primary LanguageThe student's home primary language. This field can be modified.

Census > People > Demographics > First Language

identity.homePrimaryLanguage

Note: This field is a locked attribute, Definition.iso639-2Language.

Address

The student's address.

 
This field becomes a dropdown if more than one address exists for the student. The primary household displays by default.

Census > Households > Address Info

address.number; address.street; address.tag; address.prefix; address.dir; address.apt; address.city; address.state; address.zip

Student NumberThe student's identification number. Census > People > Demographics > Student Number 
State IDThe student's state identification number. Census > People > Demographics > State ID

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Parent/Guardian Information

The Parent/Guardian Information editor populates based on the guardian checkbox on the student's Relationships tool. The editor includes Demographics information for the student's guardian. 

The Delete button next to each parent/guardian can be used to remove a parent/guardian from the IEP. 

The Refresh button retrieves a new copy of parent/guardians' data. This also returns any accidentally deleted people. Manually entered fields do not change when the refresh button is clicked. The user must Save after clicking Refresh to capture changes.

Screenshot of Parent Guardian information editor.Parent/Guardian Information Editor   

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Field Name

Description

Ad Hoc

Validation

RelationshipThe relation of the parent/guardian to the student.Census > People > Relationships

This field populates from Census. This is part of the header for the parent/guardian.

Last NameThe last name of the parent/guardian.

Census > People > Demographics > Last Name

identity.lastName

This field populates from Census. This is part of the header for the parent/guardian.

First NameThe first name of the parent/guardian.

Census > People > Demographics > First Name

identity.firstName

This field populates from Census. This is part of the header for the parent/guardian.

Middle NameThe middle name of the parent/guardian.

Census > People > Demographics > Middle Name

identity.middleName

This field populates from Census. This is part of the header for the parent/guardian.

SuffixThe suffix of the parent/guardian.

Census > People > Demographics > Suffix Name

identity.suffix

This field populates from Census. This is part of the header for the parent/guardian.

Print SequenceThe print order of the parent/guardian(s) on the IEP. N/AIf no Sequence is selected, parent/guardian(s) print in the order displayed in the UI. If any Sequences are selected, only parent/guardian(s) with a sequence number prints in the order defined.
AddressThe parent/guardians' address.

Census > Households > Address Info

address.number; address.street; address.tag; address.prefix; address.dir; address.apt; address.city; address.state; address.zip

This field populates from Census. 


If there are multiple addresses for a person, a drop down with an option to select which address displays. If there is only one address, the drop down only has one option. The populated address is the one marked "Primary."

EmailThe primary email address for the parent/guardian.Census > People > Demographics > EmailThis field populates from Census. 
Home PhoneThe home phone number of the parent/guardian.

Census > People > Demographics > Household Phone

This field populates from Census. 
Work PhoneThe work phone of the parent/guardian.Census > People > Demographics > Work PhoneThis field populates from Census. 
Cell PhoneThe cell phone of the parent/guardian.Census > People > Demographics > Cell PhoneThis field populates from Census. 
Home Primary LanguageThe home primary language of the parent/guardian.

Census > People > Demographics > Home Primary Language

identity.homePrimaryLanguage

This field populates from Census. 


The dropdown options are pulled from the Home Primary Language Attribute/Dictionary list. 

Note: This field is a locked attribute, Definition.iso639-2Language.

Interpreter Required?Indicates an interpreter is needed to communicate with the parent/guardian.N/AN/A

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Team Meeting

The Team Meeting editor lists the team meetings held regarding the student and the participants of the meeting. Team Meetings display based on the Meeting Date. The Print in Plan slider must be marked On for the team meeting record to appear on the printed document.

Team members added on the Team Members tool can be added to team meetings. Team members can be added manually on this editor, but are not saved in the system and have to be created each time they are included in a meeting.

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Team Meeting List Screen

Screenshot of the Team Meeting List Screen.Team Meeting List Screen  

Field NameDescriptionValidation
Padlock IconThe user currently editing the team meeting record.N/A
Meeting DateThe date of the meeting.This is pulled from the Meeting Date field on the Team Meeting detail screen.
Print in PlanIndicates this meeting prints in the IEP.This field defaults to unmarked. Any action taken with this slider automatically updates on the Print in Plan slider on the Team Meeting list screen.

Team Meeting Detail Screen

Select an existing record or click New to view the Team Meeting detail screen.

Screenshot of the Team Meeting Detail Screen.Team Meeting Detail   

Field Name

Description

Validation

Team Meeting
Print in PlanIndicates this meeting prints in the IEP.

This field defaults to unmarked. Any action taken with this checkbox automatically updates on the Print in Plan slider on the Team Meeting list screen.

Meeting Date

Required

The date of the meeting.N/A
Meeting TimeThe time of the meeting.N/A
Meeting LocationThe location of the meeting.N/A
Invite DateThe date the invitation for the meeting was sent to participants.N/A
Attendance
Meeting MinutesThe notes regarding the meeting.N/A
First Name/Last NameThe name of the participant.The Team Member names listed are read-only. The name is pulled from the person's District Assignment and cannot be modified.
Role NameThe title of the participant.

The options available in the dropdown include the following locked attribute/dictionary list:

  1. Parent
  2. Local Education Agency Representative (LEA)
  3. Special Education Teacher
  4. Regular Education Teacher
  5. Student (age 18 or if transition is being discussed)
  6. Agency representative (responsible for transition services)

Additional roles can be added to an unlocked attribute/dictionary and display at the bottom of the dropdown below the locked values above.

If any of the titles on the Team Member tool match these roles exactly, they auto-populate based on the assigned title on the Team Members tool. Otherwise, this field is blank.

Invited Indicates the participant was invited.This determines whether or not the team member prints on the IEP.
AttendedIndicates the participant attended the meeting.N/A
Delete ButtonRemoves the participant from the meeting.N/A
AddCreates a new participant to participate in the meeting who is not listed on the Team Members tool.This does NOT create a record for the person on the student's Team Members tool.

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PLAAFP

The Present Level of Academic Achievement and Functional Performance (PLAAFP) editor describes the academic, developmental, and functional needs of the student, including the student's current strengths, parental concerns, the student's needs, the results of assessments, and the impact of the student's exceptionality on their progress.

Screenshot of the present levels editor.PLAAFP Editor   

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Field Name

Description

Validation

Results of initial or most recent evaluation and results of state and district assessments: This text field is used to describe the student's disability based on the Evaluation outcome and any state or district assessments.N/A
Description of academic, developmental and/or functional strengths: This text field is used to describe the academic, developmental, and/or functional strengths of the student.N/A
Description of academic, developmental and/or functional needs: This text field is used to describe the academic, developmental, and/or functional needs of the student.N/A
Parental concerns regarding their child’s education: 

This text field is used to describe any concerns the parent(s)/guardian(s) has about their student's education plan. 

N/A
Impact of the disability on involvement and progress in the general education curriculum (for preschool, how the disability affects participation in appropriate activities): This text field is used to describe the impact of the student's disability in their involvement and progress in the general education curriculum.N/A
Does the student have needs related to their disability in the area of Communication/Speech Language?Indicates if the student has needs related to a communication/speech language disability.

Yes or No

If Yes, a text field displays to enter an explanation or additional information regarding the answer.

Does the student have needs related to their disability in the area of Vision? Indicates if the student has needs related to a communication/speech language disability.

Yes or No

If Yes, a text field displays to enter an explanation or additional information regarding the answer.

Does the student have needs related to their disability in the area of Hearing? Indicates if the student has needs related to a hearing disability.

Yes or No

If Yes, a text field displays to enter an explanation or additional information regarding the answer.

Does the student have needs related to their disability in the area of Health/Medical? Indicates if the student has needs related to a health/medical disability.

Yes or No

If Yes, a text field displays to enter an explanation or additional information regarding the answer.

Does the student have needs related to their disability in the area of Sensory/Motor? Indicates if the student has needs related to a sensory/motor disability.

Yes or No

If Yes, a text field displays to enter an explanation or additional information regarding the answer.

Does the student have needs related to their disability in the area of Daily/Living Skills? Indicates if the student has needs related to a daily/living skills disability.

Yes or No

If Yes, a text field displays to enter an explanation or additional information regarding the answer.

Does the student have needs related to their disability in the area of Emotional/Social/Behavior? Indicates if the student has needs related to an emotional/social/behavioral disability.

Yes or No

If Yes, a text field displays to enter an explanation or additional information regarding the answer.

Does the student have needs related to their disability in the area of Physical (Fine/Gross) Motor? Indicates if the student has needs related to a physical or motor disability.

Yes or No

If Yes, a text field displays to enter an explanation or additional information regarding the answer.

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Special Factors

The Special Factors editor describes other considerations that may affect the student's progress, including behavioral issues, limited English proficiency, visual or hearing impairment, communication needs, or assistive technology.

Screenshot of the Special Factors editor.Special Factors Editor 

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Field Name

Description

Validation

Does the student have behavior which impedes his/her learning or the learning of others?Indicates if the student has behavior that impedes their learning or the learning of others.

Yes/No or Blank

If Yes, a text field displays to enter an explanation or additional information regarding the answer.

Behavior Intervention Plan developed?Indicates if a Behavior Intervention Plan has been developed.

Yes/No or Blank

If Yes, a text field displays to enter an explanation or additional information regarding the answer.

Does the student have limited English proficiency?Indicates if the student has limited English proficiency.

Yes/No or Blank

If Yes, a text field displays to enter an explanation or additional information regarding the answer.

Does the student have blindness/visual impairment?Indicates if the student is blind or has a visual impairment.

Yes/No or Blank

If Yes, a text field displays to enter an explanation or additional information regarding the answer.

Does the student have communication needs?Indicates if the student has communication needs.

Yes/No or Blank

If Yes, a text field displays to enter an explanation or additional information regarding the answer.

Is the student deaf or hard of hearing?Indicates if the student is deaf or hard of hearing.

Yes/No or Blank

If Yes, a text field displays to enter an explanation or additional information regarding the answer.

Does the student need assistive technology services or devices?Indicates it the student is in need of assistive technology services or devices.

Yes/No or Blank

If Yes or No, a text field displays to enter an explanation or additional information regarding the answer.

Does the student require alternative format for instructional materials?Indicates if the student requires alternative forms for instructional material.

Yes/No or Blank

If Yes, a text field displays to enter an explanation or additional information regarding the answer.

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Transition Service Plan

The Transition Service Plan describes the student's needs, plans, and rights in transitioning from school to post-secondary life. This editor includes current interests and course of study and the student's goals relating to education, employment and living skills.

Screenshot of Transition services editor.Transition Service Plan Editor 

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Field Name

Description

Validation

Date student entered or is projected to enter 9th grade:The date the student has or will enter high school.Date field
Projected Date of Graduation:The date the student will graduate.Date field
The student is pursuing:Indicates the type of diploma the student is working towards.Options available in this dropdown are pulled from a locked attribute, Plan.studentPursing.
Graduation requirements explained to the parents?Indicates if the parents have been made aware of graduation requirements.Yes or No
Record any additional local school system graduation requirements:A text field used to document any additional graduation requirements.N/A
Preferences, Strengths, Interests and Course of Study based on PLAAFP and Age Appropriate Transition Assessments.
Student preferences, strengths, interests A description of the student's wishes for transition, including their strengths and interests.N/A
Course of study The courses(s) of study the student will participate in for transition.N/A
Desired Measurable Post Secondary/Outcome Completion Goals

Education/Training 

Required 

The student's education/training goals for transition.N/A

Employment 

Required 

The student's employment goals for transition.N/A

Independent Living 

The student's independent living goals for transition.N/A
Transfer of Rights (Required by age 17)The date the student will have their rights transferred by age 17.N/A
Rights were transferred (required by age 18)The date the student's rights were transferred by age 18.N/A

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Transition Goals

The Transition Goals editor lists measurable goals based on transition assessments related to specific areas of the student's development.

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Transition Goals List Screen

Screenshot of Transition goals list screen.Transition Goals List Editor 

Column Name

Description

Validation

Padlock IconThe user currently editing the Transition Goals record.N/A
Goal NumberThe goal number.This is pulled from the Goal Number field on the Transition Goal detail screen.
AreaThe category based on the aspect of the student's development the goal impacts.This is pulled from the Area field on the Transition Goals detail screen.
GoalThe specific goal the student is working towards.This is pulled from the Goal field on the Transition Goals detail screen.
Print ProgressIndicates if this goal prints on the plan.

This defaults to Print and automatically updates in the Goal detail screen if this slider is changed. This also updates automatically if the option is changed on the Goal detail screen.

Transition Goal Detail Screen

Select an existing record or click New to view the Transition Goal detail screen.

Screenshot of Transition goals detail screen.Transition Goals Detail Screen 

Field Name

Description

Ad Hoc

Validation

Goal Number

Required

The goal number.N/AN/A

Area

Required

The category based on the aspect of the student's development the goal impacts. Field options include:

  • Education/Training
  • Development of Employment
  • Community Participation
  • Adult Living Skills & Post School Options
  • Related Services
  • Daily Living Skills
AnnualGoal

Text displays based on the Area option selected:

  • When Education/Training is selected: Goals based on academics, functional academics, life centered competencies or career/technical or agricultural training needs and job training.
  • When Development of Employment is selected: Goals based on occupational awareness, employment related knowledge and skills and specific career pathway knowledge and skills.
  • When Community Participation is selected: Goals based on knowledge and demonstration of skills needed to participate in the community (e.g., tax forms, voter registration, building permits, social interactions, consumer activities, accessing and using various transportation modes).
  • When Adult Living Skills & Post School Options is selected: Goals based on skills for self-determination, interpersonal interactions, communication, health/fitness and the knowledge needed to successfully participate in Adult Lifestyles and other Post School Activities (e.g., skills needed to manage a household, maintain a budget and other responsibilities of an adult).
  • When Related Services is selected: Goals based on Related Services that may be required now to help a child benefit from regular and special education and transition services (e.g., speech/language, occupational therapy, counseling, vocational rehabilitation training or the planning for related services that the individual may need access to as an adult).
  • When Daily Living Skills is selected: Goals based on adaptive behaviors related to personal care and well-being to decrease dependence on others.
Date of Completion/Achieved Outcome The day the goal was completed.N/AN/A

Goal

Required

The specific goal the student is working towards.N/AN/A
Transition Activities/Services The activities or services that helps the student achieve their goalsN/AN/A
Person/Agency Involved A list of the people or agencies involved in the student's progress.N/AN/A
Print Progress Indicates if progress from the progress report related to this goal prints on the plan.N/A

This defaults to marked and automatically updates in the List screen if this slider is changed. This also updates automatically if the option is changed on the List screen.

No progress recorded for this goal.  A statement that displays if no progress was recorded.N/AThis statement disappears when progress is made toward the goal.

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Goals and Objectives

The Goals and Objectives editor lists goals designed to measure the student's progress in general education curriculum. Each goal includes how the goal is measured and how success is determined.

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Goals and Objectives List Screen

Click the plus (+) icon to view any objectives associated with the goal from the list screen, if applicable.

Screenshot of Goals and Objectives list screen.Goals and Objectives List Screen 

Header Name

Description

Validation
Padlock IconThe user currently editing the Goal and Objective record.N/A
Goal NumberThe sequence number of the goal.

This is the first default sort option. This pulls from the Goal Number field on the Goals detail screen.

Goal AreaThe name of the goal.

This is the secondary sort option. This pulls from the Goal Area field on the Goals detail screen.

ESY Indicates if the goal will be addressed during the Extended School Year.

This is a read-only value if the ESY checkbox is marked on the Goal Detail screen.

Print Progress

Prints the progress on the progress report toward the specific goal.

This defaults to Print and automatically updates the Goal Detail if this slider is changed. This also updates automatically if the option is changed on the Goal Detail screen.

Goal Detail Screen

Select an existing record or click New to view the Goal detail screen.

Screenshot of Goals detail screen.Goal Detail Screen 

Field Name

Description

Ad Hoc

Validation

Goal Number 

Required 

The sequence number of the goal.goalID
planID
type
This field cannot be zero. The number is automatically populated based on the next available number.

Goal Area 

 Required 

The name of the goal. 

Learner Planning > Learning Plans > Plan Goals > Name

The name of the goal displays in the header of the goal.

ESY Indicates if the goal will be addressed during the Extended School Year.N/A

Defaults to unmarked. If marked, this prints on both the goals page and under ESY.

Annual Goals 

Required 

The description of the student's academic and/or functional goals.Learner Planning > Learning Plans > Plan Goals > AnnualGoalN/A
Criteria for Mastery The description of the criteria needed for the student to be considered successful in reaching the goal.Learner Planning > Learning Plans > Plan Goals > CriteriaOfMasteryN/A
Methods of Evaluation The description of the method in which the student will be evaluated toward reaching the student's goal.Learner Planning > Learning Plans > Plan Goals > MethodOfEvaluationN/A
Extent of progress toward achieving the annual goal:
Print Progress  Prints the progress noted on the progress report specific to the goal.N/A

Defaults to marked. 

This automatically updates the Goals and Objectives list screen if this is changed. This also updates automatically if the option is changed on the Goals and Objectives list screen.

No progress recorded for this goal.  A statement that displays if no progress was recorded.N/AThis statement disappears when progress is made toward the goal.

Objective Detail Screen

Select the plus (+) icon or click Add to view the Objectives detail screen.

Screenshot of Objectives detail screen.Objectives Detail Screen 

Field Name

Description

Validation

Objective Number 

Required 

The sequence number for the objective.

This field cannot be blank, zero or negative. This number must be unique.

Begin Date

Required 

The start date of the objective.N/A

End Date

Required 

The last date of the objective.N/A

Short-term Objective/Benchmark 

This displays the sentence that is created using information populated into the fields below.

This is read only.

Condition (Method for Evaluation):

Required 

The description of the method in which the student will be evaluated toward reaching the objectives.N/A

Who

The person working towards the objective.This is read only.

What

Required 

The actionable item the person will do to accomplish the objective.N/A

Criteria:

Required 

The description of the criteria needed for the student to be considered successful in reaching the objective.N/A

Frequency

Required

The description of how often the actionable item will be done.N/A
Extent of progress toward achieving the annual goal:  The progress the student has made toward their annual goal.N/A

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Student Supports

The Student Supports editor describes additional accommodations and services provided to the student and school personnel.

Screenshot of the Student Supports editor.Student Supports Editor 

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Field Name

Description

Ad Hoc

Instructional AccommodationsA description of any instructional supports to be given to the student.Learner Planning > Learning > PlansInstructionalAccommodations
Classroom Testing AccommodationsA description of any classroom testing supports to be given to the student.Learner Planning > Learning > ClassroomTestingAccommodations
Supplementary Aids and ServicesA description of any supplementary aid and services to be given to the student.Learner Planning > Learning > SupplementaryAidsAndServices
Supports for School PersonnelA description of any supports to be given to staff assisting the student.Learner Planning > Learning > SupportsForSchoolPersonnel

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Assessment Determination

The Assessment Determination editor indicates if the student is able to participate in regular assessment and if not, why. 

Screenshot of the Assessment Determination editor.Assessment Determination Editor 

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Field Name

Description

Validation
The student will participate in the Georgia Alternate Assessment (GAA) Indicates if the student will participate in the Georgia Alternate Assessment (GAA). Options are Yes or No.This field is read only and automatically populates based on responses to the questions below. If all are answered Yes, this field changes to Yes. If any are answered No, this field changes to No.

If yes, provide a statement of why the child cannot participate in regular assessment. 

* Required

A text field used to document why the student will not be participating in the regular assessment.* This field displays and is required only if the above dropdown is marked as Yes.

1. Does the student require intensive, individualized instruction in a variety of instructional settings? 

 Required 

Indicates the student needs specialized academic instruction and techniques over a period of time to ensure that they can learn, retain information and transfer skills to other settings.Yes or No
Sources of EvidenceThe proof of the above decision. N/A

Justification

* Required

Additional information used to justify the above decision.* This field is required only if the dropdown for #1 is marked as Yes.

2. Does the student have a significant cognitive disability? 

Required

Indicates the student is determined to have a significant cognitive disability by the IEP team and qualified evaluators.

Yes or No
Sources of EvidenceThe proof of the above decision. N/A

Justification

* Required

Additional information used to justify the above decision.* This field is required only if the dropdown for #2 is marked as Yes.

3. Does the student require specialized supports to access and participate in the grade-level Georgia Standards of Excellence (GSE) that require modifications based on the student's Present Levels of Academic Achievement and Functional Performance (PLAAFP)? 

 Required 

Indicates the student needs additional aid to access and participate in grade-level state mandated tests.Yes or No
Sources of EvidenceThe proof of the above decision. N/A

Justification

* Required

Additional information used to justify the above decision.* This field is required only if the dropdown for #3 is marked as Yes.

4. Does the student require specialized supports to demonstrate age-appropriate adaptive behavior?

Required

Indicates the student needs additional aid in demonstrating age-appropriate behavior.Yes or No
Sources of EvidenceThe proof of the above decision. N/A

Justification

* Required

Additional information used to justify the above decision.* This field is required only if the dropdown for #4 is marked as Yes.
Additional Summary StatementsIf the IEP team determines that the student will take GAA, the IEP team may provide additional summary statements of why the student cannot participate in the Georgia Milestones Assessment System, with or without allowable accommodations, and why the alternate assessment is appropriate for the student, including that all of the eligibility criteria are met.N/A

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High School Mathematics Decision Rubric

The High School Mathematics Decision Rubric is used to document the student's need for alternate course sequence in order to complete their mathematics course requirements of the State Board of Education. 

Screenshot of the High School Mathematics Decision Rubric editor.High School Mathematics Decision Rubric Editor

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FieldDescriptionValidation
1. The student’s disability affects the child’s involvement and progress in the general high school math curriculum, as indicated in the Present Level of Academic Achievement and Functional Performance (PLAAFP) statement.
Required
Indicates the student's disability impacts their involvement in the math curriculum. Options are Yes or No.N/A
2. There is documented evidence indicating the student has received special education supports to access the course content required to meet the mathematics requirements in the Georgia High School Graduation Rule. The targeted supports, mathematics-specific IEP services, and goals address needs that require specially designed instruction for students to access and benefit from the general curriculum in the required courses.
Required
Indicates the student has received special education supports to meet mathematics requirements. Options are Yes or No.N/A
This information must be documented in each of the following

Options include:

  • IEP (Mathematics Goals)
  • IEP (Mathematics Services)
Both options can be selected.
3. The student has successfully earned credit for Algebra: Concepts and Connections and Geometry: Concepts and Connections, and the student has completed or is on track to complete two additional mathematics courses.
Required
Indicates the student has received credit in the listed mathematics courses. Options are Yes or No.N/A
This information must be documented in each of the following

Options include:

  • Student’s Transcript (Earned credit/passed Algebra: Concepts and Connections and Geometry: Concepts and Connections)
  • Student’s Transition Plan (Course of Study based on Present Levels of Performance)
Both options can be selected.
4. The student’s progress over multiple years indicates to the IEP team that even with the provision of specialized instruction, supplementary aids and services, and program modification, the student will not receive appropriate benefit from participation in Advanced Algebra: Concepts and Connections or the equivalent. The determination of the student’s progress has been based on multiple measurements, such as benchmarks, unit assessments, progress monitoring, and the student’s performance in Algebra: Concepts and Connections and Geometry: Concepts and Connections, that are valid for the content area of mathematics and that have been collected over a minimum three-year period. The student’s progress monitoring data should be provided to indicate the evidence-based interventions and supports offered to support the student’s growth in Algebra: Concepts and Connections and prior courses.
Required
Indicates the student will NOT receive benefit from participation in the listed mathematics course. Options are Yes or No.N/A
For the specific mathematics goals documented in the IEP, indicate where this progress monitoring data are documented Options include:
  • PLAAFP
  • Multi-Tiered System of Supports Progress Monitoring Documentation (multiple years)
  • Progress Reports
  • Other
Multiple options can be selected.
Include Description
*Required
A description of the other progress monitoring documentation.*This field is available and required when Other is selected above. This field is limited to 80 characters.
5. The student’s post-secondary opportunities as outlined in the student’s transition plan’s post-secondary measurable goals and summary of transition assessment do not require Advanced Algebra: Concepts and Connections. The student currently has no future aspirations to pursue any post-secondary opportunities that require Advanced Algebra: Concepts and Connections.
Required
Indicates the student's transition plan and goals do not require the listed mathematics course. Options are Yes or No.N/A
6. The student and the parent/guardian were apprised that Advanced Algebra: Concepts and Connections content knowledge is necessary for university admission in Georgia and will be included on the SAT, ACT, and Armed Services Vocational Aptitude Battery (ASVAB) assessments.
Required
Indicates that the student and their parent/guardian were notified the listed mathematics course is necessary for university admission in Georgia. Options are Yes or No.N/A
AssuredOptions include:
  • The amount of time the student has received special education services
  • Excessive or extended absences
  • A specific eligibility or combination of disabilities (i.e., deafness/blindness, visual, auditory, and/or motor disabilities)
  • Behavior and disciplinary records
  • An administrative decision made outside of the IEP team’s discussion of these participation criteria
Multiple options can be selected.

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Specific Testing Accommodations

The Specific Testing Accommodations editor lists tests the student participates in and the modifications made to scheduling, presentation, and student response.

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Specific Testing Accommodations List Screen

Screenshot of the Specific Testing Accommodations list screen.Specific Testing Accommodations List Screen

Field Name

Description

Validation

Padlock IconThe user currently editing the Specific Testing Accommodation record.N/A
TestThe specific test for which the student needs accommodation. This pulls from the Test field on the detail screen.
SubtestThe specific subtest for which the student needs accommodation. This pulls from the Subtest field on the detail screen.


Specific Testing Accommodations Detail Screen

Select an existing record or click New to view the Specific Testing Accommodations detail screen.

Screenshot of the Specific Testing Accommodations detail screen.Specific Testing Accommodations Detail Screen 

District defined elements can be modified; state defined elements cannot be modified.

Field NameDescriptionAd HocValidation

Test

Required

The specific test for which the student needs accommodation.TestThe list of values are pulled from Attribute/Dictionary at System Administration > Custom > Attribute/Dictionary > PlanTestingAccommodations.
Note: This is an unlocked attribute, PlanTestingAccommodations.Test.
SubtestThe specific subtest for which the student needs accommodation. SubtestThe list of values are pulled from Attribute/Dictionary at System Administration > Custom > Attribute/Dictionary > PlanTestingAccommodations.
Note: This is an unlocked attribute, PlanTestingAccommodations.Subtest.
Accommodation Type

The type of accommodation the student requires to participate in the test/subtest. Options include:

  • Standard
  • Conditional
  • Allowable
  • None
N/AN/A
State Specific
SettingThe location where the student will take the test.StateSpecificSettingThe list of values are pulled from Attribute/Dictionary at System Administration > Custom > Attribute/Dictionary > PlanTestingAccommodations.
Note: This is a locked attribute, PlanTestingAccommodations.Setting2017.
Timing/SchedulingAny accommodation related to time or schedule for the test.StateSpecificTimingThe list of values are pulled from Attribute/Dictionary at System Administration > Custom > Attribute/Dictionary > PlanTestingAccommodations.
Note: This is a locked attribute, PlanTestingAccommodations.TimingScheduling2017.
PresentationThe manner in which the test is presented to the student.StateSpecificPresentationThe list of values are pulled from Attribute/Dictionary at System Administration > Custom > Attribute/Dictionary > PlanTestingAccommodations.
Note: This is a locked attribute, PlanTestingAccommodations.Presentation2017.
ResponseThe manner in which the student presents their answer.StateSpecificResponseThe list of values are pulled from Attribute/Dictionary at System Administration > Custom > Attribute/Dictionary > PlanTestingAccommodations.
Note: This is a locked attribute, PlanTestingAccommodations.Response2017.
District Specific
SettingThe location where the student will take the test.DistrictSpecificSettingThe list of values are pulled from Attribute/Dictionary at System Administration > Custom > Attribute/Dictionary > PlanTestingAccommodations.
Note: This is a locked attribute, PlanTestingAccommodations.Setting.
Timing/SchedulingAny accommodation related to time or schedule for the test.DistrictSpecificTimingThe list of values are pulled from Attribute/Dictionary at System Administration > Custom > Attribute/Dictionary > PlanTestingAccommodations.
Note: This is a locked attribute, PlanTestingAccommodations.TimingScheduling.
PresentationThe manner in which the test is presented to the student.DistrictSpecificPresentationThe list of values are pulled from Attribute/Dictionary at System Administration > Custom > Attribute/Dictionary > PlanTestingAccommodations.
Note: This is a locked attribute, PlanTestingAccommodations.Presentation.
ResponseThe manner in which the student presents their answer.DistrictSpecificResponseThe list of values are pulled from Attribute/Dictionary at System Administration > Custom > Attribute/Dictionary > PlanTestingAccommodations.
Note: This is a locked attribute, PlanTestingAccommodations.Response.

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Services Considered

The Services Considered editor indicates services, both inside and outside the general education setting, that were considered for the student and why those services were rejected. 

Screenshot of the Services Considered editor.Services Considered Editor 

Click here to expand...

Field Name

Description

Ad Hoc

Validation

Instruction/Services in the General Ed Classroom/EC Setting The services considered for the student within the general education classroom. Options include: 
  • Consultative
  • Collaborative
  • Co-teaching
  • Supportive Services
  • Related Services
N/AOne or more options may be selected.
Instruction/Services Outside the General Ed Classroom 

The services considered for the student outside the general education classroom. Options include: 

  • Separate Class
  • Separate School
  • Home Instruction
  • Residential
  • Hospital/Homebound
  • Supportive Services
  • Related Services
N/AOne or more options may be selected.
ProgramThe program movement within the district based on identified programs and services discussed at the IEP meetingN/AThis is district defined and does not print.
Note: This field pulls from an unlocked attribute, Plan.servicesConsideredProgram.
The explanation of the extent, if any, to which the child will not participate with peers without disabilities in the regular class and/or in nonacademic and extracurricular activities: 
Required
The details of how the student will or will not participate with their non-disabled peers in the general education classroom, nonacademic and extracurricular activities.N/AN/A

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Services Inside General Ed Classroom

The Services Inside General Ed Classroom editor lists services provided to the student within a regular curriculum classroom.

Only active Services with a Type of Class can be included in this editor. Services, Service Providers and Service Positions are established in System Administration.

Dates must be within the scope of the plan.

Click here to expand...

Services Inside General Ed Classroom List Screen

Screenshot of the Services Inside General Ed Classroom list screen.Services Inside General Ed Classroom Editor

Field Name

Description

Validation

Padlock IconThe user currently editing the Services Inside General Ed Classroom record.N/A
Service NameThe name of the service to be provided to the student.This is a read only field and pulls from the Service field in the Services Inside General Ed Classroom detail screen.
Duration/FrequencyThe number of minutes, sessions, and session frequency of the services administered. This is a read only field and pulls from the Duration, Session Frequency, and Service Frequency fields on the Services Inside General Ed Classroom detail screen.
Start DateThe first day services will be administered to the student.This is a read only field and pulls from the Start Date field in the Services Inside General Ed Classroom detail screen.
End DateThe last day services will be administered to the student.This is a read only field and pulls from the End Date field in the Services Inside General Ed Classroom detail screen.

Services Inside General Ed Classroom Detail Screen

Select an existing record or click New to view the Services Inside General Ed Classroom detail screen.

Screenshot of the Services Inside General Ed Classroom detail screen.Services Inside General Ed Classroom Detail

Field Name

Description

Ad Hoc

Validation

Service

Required

The name of the service to be provided to the student.Student > Learner Planning > Learning Plans > Services > serviceID/serviceNameThe values available are set up at System Administration > Special Ed > Services
 Provider The name of the person administering services to the student.Student > Learner Planning > Learning Plans > Services > providerID/providerNameThe values available are set up at System Administration > Special Ed > Service Providers
Provider Position The title or position name of the person administering services to the student. Student > Learner Planning > Learning Plans > Services > positionIDThe values available are set up at System Administration > Special Ed > Service Positions
Location The physical area where the student will receive services.Student > Learner Planning > Learning Plans > Services > locationSPEDThe list of values are pulled from Attribute/Dictionary at System Administration > Custom > Attribute/Dictionary > PlanService > Related Service Location
Note: This is an unlocked attribute, PlanService.serviceLocation.
Model The delivery model of the service, i.e. collaborative, consult, co-taught, direct, etc.N/AThe list of values are pulled from Attribute/Dictionary at System Administration > Custom > Attribute/Dictionary > Enrollment > Plan > Services Model Inside Class
Note: This is an unlocked attribute, Enrollment.serviceModelInside.
Content/Specialty Area(s) The course or area the student receives the service, i.e. Math, Reading, etc.Student > Learner Planning > Learning Plans > Services > serviceDescriptionOrCommentsN/A

Start Date 

Required

The first day services will be administered to the student.Student > Learner Planning > Learning Plans > Services > serviceStartDate

The date must be between or on the plan start and end dates and before or on the Service end date. This date defaults to the plan start date.

End Date

Required

The last day services will be administered to the student. Student > Learner Planning > Learning Plans > Services > serviceEndDate

The date must be between or on the plan start and end dates and after or on the Service start date. This date defaults to the plan end date.

Duration (in minutes)

Required

The number of minutes spent administering the service per session.Student > Learner Planning > Learning Plans > Services > serviceDirectMust be a number greater than 0 (zero).

Session Frequency

Required

The number of sessions per service frequency.Student > Learner Planning > Learning Plans > Services > serviceFrequencyMust be a number greater than 0 (zero).

Service Frequency 

Required

The frequency designation, i.e. month, year, week, etc.Student > Learner Planning > Learning Plans > Services > serviceFreqPeriodN/A

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Services Outside General Ed Classroom

The Services Outside General Ed Classroom editor lists services provided to the student outside of a regular curriculum classroom in a specific special education setting. 

Only active Services with a Type of Normal Services can be included in this editor. Services, Service Providers and Service Positions are established in System Administration.

Dates must be within the scope of the plan.

Click here to expand...

Services Outside General Ed Classroom List Screen

Screenshot of the Services Outside General Ed Classroom list screen.Services Outside General Ed Classroom List Screen

Field Name

Description

Validation

Padlock IconThe user currently editing the Services Outside General Ed Classroom record.N/A
Service NameThe name of the service to be provided to the student.This is a read only field and pulls from the Service field in the Services Outside General Ed Classroom detail screen.
Duration/FrequencyThe number of minutes, sessions, and session frequency of the services administered. This is a read only field and pulls from the Duration, Session Frequency, and Service Frequency fields on the Services Outside General Ed Classroom detail screen.
Start DateThe first day services will be administered to the student.This is a read only field and pulls from the Start Date field in the Services Outside General Ed Classroom detail screen.
End DateThe last day services will be administered to the student.This is a read only field and pulls from the End Date field in the Services Outside General Ed Classroom detail screen.

Services Outside General Ed Classroom Detail Screen

Select an existing record or click New to view the Services Outside General Ed Classroom detail screen.

Screenshot of the Services Outside General Ed Classroom detail screen.Services Outside General Ed Classroom Detail Screen

Field Name

Description

Ad Hoc

Validation

Service

Required

The name of the service to be provided to the student. Student > Learner Planning > Learning Plans > Services > serviceID/serviceNameThe values available are set up at System Administration > Special Ed > Services
Provider The name of the person administering services to the student.Student > Learner Planning > Learning Plans > Services > providerID/providerNameThe values available are set up at System Administration > Special Ed > Service Providers
Provider Position The title or position name of the person administering services to the student. Student > Learner Planning > Learning Plans > Services > positionIDThe values available are set up at System Administration > Special Ed > Service Positions
Location The physical area where the student will receive services.Student > Learner Planning > Learning Plans > Services > locationSPEDThe list of values are pulled from Attribute/Dictionary at System Administration > Custom > Attribute/Dictionary > PlanService > Related Service Location
Note: This is an unlocked attribute, PlanService.serviceLocation.
Model The delivery model of the service, i.e. collaborative, consult, co-taught, direct, etc.N/AThe list of values are pulled from Attribute/Dictionary at System Administration > Custom > Attribute/Dictionary > > Enrollment > Plan > Services Model Outside Class
Note: This is an unlocked attribute, Enrollment.serviceModelOutside.
Content/Specialty Area(s) The course or area the student receives the service, i.e. Math, Reading, etc.Student > Learner Planning > Learning Plans > Services > serviceDescriptionOrCommentsN/A

Start Date 

Required

The first day services will be administered to the student.Student > Learner Planning > Learning Plans > Services > serviceStartDate

The date must be between or on the plan start and end dates and before or on the Service end date. This date defaults to the plan start date.

End Date

Required

The last day services will be administered to the student. Student > Learner Planning > Learning Plans > Services > serviceEndDate

The date must be between or on the plan start and end dates and after or on the Service start date. This date defaults to the plan end date.

Duration (in minutes)

Required

The number of minutes spent administering the service per session.Student > Learner Planning > Learning Plans > Services > serviceDirectMust be a number greater than 0 (zero).

Session Frequency

Required

The number of sessions per service frequency.Student > Learner Planning > Learning Plans > Services > serviceFrequencyMust be a number greater than 0 (zero).

Service Frequency 

Required

The frequency designation, i.e. month, year, week, etc.Student > Learner Planning > Learning Plans > Services > serviceFreqPeriodN/A

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Related Services

The Related Services editor lists developmental, corrective, or other supportive services required to assist the student.

Only active Services with a Type of Related can be included in this editor. Services, Service Providers and Service Positions are established in System Administration.

The dates of related services auto-populates to an Initiation Date of the Meeting Date entered in the Education Plan and an End Date of the IEP End Date. Dates must be within the scope of the plan.

Click here to expand...

Related Services List Screen

Screenshot of related services list screen.Related Services List Screen

Field Name

Description

Validation

Padlock IconThe user currently editing the Related Services record.N/A
Service NameThe name of the service to be provided to the student.This is a read only field and pulls from the Service field in the Related Services detail screen.
Duration/FrequencyThe number of minutes, sessions, and session frequency of the services administered. This is a read only field and pulls from the Duration, Session Frequency, and Service Frequency fields on the Related Services detail screen.
Start DateThe first day services will be administered to the student.This is a read only field and pulls from the Start Date field in the Related Services detail screen.
End DateThe last day services will be administered to the student.This is a read only field and pulls from the End Date field in the Related Services detail screen.

Related Services Detail Screen

Select an existing record or click New to view the Related Services detail screen.

Screenshot of related services detail screen.Related Services Detail Screen

Field Name

Description

Ad Hoc

Validation

Service

Required

The name of the service to be provided to the student. Student > Learner Planning > Learning Plans > Services > serviceID/serviceNameThe values available are set up at System Administration > Special Ed > Services
Provider The name of the person administering services to the student.Student > Learner Planning > Learning Plans > Services > providerID/providerNameThe values available are set up at System Administration > Special Ed > Service Providers
Provider Position The title or position name of the person administering services to the student. Student > Learner Planning > Learning Plans > Services > positionIDThe values available are set up at System Administration > Special Ed > Service Positions
Location The physical area where the student will receive services.Student > Learner Planning > Learning Plans > Services > locationGEDThe list of values are pulled from Attribute/Dictionary at System Administration > Custom > Attribute/Dictionary > PlanService > Related Service Location
Note: This is an unlocked attribute, PlanService.relatedServicesLocation.
Model The delivery model of the service, i.e. collaborative, consult, co-taught, direct, etc.N/AThe list of values are pulled from Attribute/Dictionary at System Administration > Custom > Attribute/Dictionary > > Enrollment > Plan > Services Model
Note: This is an unlocked attribute, Enrollment.serviceModel.
Content/Specialty Area(s) The course or area the student receives the service, i.e. Math, Reading, etc.Student > Learner Planning > Learning Plans > Services > commentsN/A

Start Date 

Required

The first day services will be administered to the student.Student > Learner Planning > Learning Plans > Services > serviceStartDate

The date must be between or on the plan start and end dates and before or on the Service end date. This date defaults to the plan start date.

End Date

Required

The last day services will be administered to the student. Student > Learner Planning > Learning Plans > Services > serviceEndDate

The date must be between or on the plan start and end dates and after or on the Service start date. This date defaults to the plan end date.

Duration (in minutes)

Required

The number of minutes spent administering the service per session.Student > Learner Planning > Learning Plans > Services > serviceDirectMust be a number greater than 0 (zero).

Session Frequency

Required

The number of sessions per service frequency.Student > Learner Planning > Learning Plans > Services > serviceFrequencyMust be a number greater than 0 (zero).

Service Frequency 

Required

The frequency designation, i.e. month, year, week, etc.Student > Learner Planning > Learning Plans > Services > serviceFreqPeriodN/A

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Extended School Year

The Extended School Year editor indicates if the student requires services beyond the standard school time, such as beyond school hours or during breaks.

Screenshot of the Extended School Year editor.Extended School Year Editor 

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Field Name

Description

Ad Hoc

Validation

Factors ConsideredThe factors considered for extended school year consideration.N/AN/A

Summary of ESY Consideration

Required

A description of extended school year consideration.N/AN/A

 Is Extended School Required? 

 Required 

Indicates if Extended School Year is required.

Learner Planning > Learning Plans > extendedYear

Yes or No

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Transportation

The Transportation editor is used to document any special accommodations the student may require for their transportation needs.

Screenshot of the Transportation editor.Transportation Editor  

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Field Name

Description

Validation

Is Special Transportation Required?

Required

Indicates if the student requires transportation accommodations.N/A
Transportation AccommodationsThe specific accommodation to be provided to the student.This field displays after Yes is selected for the Is Special Transportation Required question. Multiple options can be selected.
Note: This field pulls from an unlocked attribute, Plan.transportationAccommodations.

 Rationale

* Required

The reasoning the student needs the accommodation.* Rationale is required if Yes is selected for the "Is Special Transportation Required?" field.

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Parent Participation

The Parent Participation editor lists the ways in which the student's parents or guardians have been notified about the plan and what documents were provided. 

Screenshot of the Parent Participation editor.Parent Participation Editor

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Field Name

Description

Validation

Print Signature Line 

When marked On, a signature and date lines print after the section, "The following documents were provided to the parent(s):".

The default is unmarked.


1st Notification

Date 

Required

The date the parent/guardian was first notified.N/A

 Notice Given By 

Required

The person giving the notice to the parent/guardian.N/A
 Notification Type 

The way in which the parent/guardian was notified. Options include:

  • Invitation
  • Phone Call
  • In Person
  • Reminder Notice
  • Other
N/A
 Other (Specify) A description of the notification type not specified in the above options.This only displays if "Other" is selected from the Notification Type dropdown.
2nd Notification
 Date The date the parent/guardian was notified second.N/A
 Notice Given By The person giving the notice to the parent/guardian.N/A
 Notification Type 

The way in which the parent/guardian was notified. Options include:

  • Invitation
  • Phone Call
  • In Person
  • Reminder Notice
  • Other
N/A
 Other (Specify) A description of the notification type not specified in the above options.This only displays if "Other" is selected from the Notification Type dropdown.
3rd Notification
 Date The date the parent/guardian was notified third.N/A
 Notice Given By The person giving the notice to the parent/guardian.N/A
 Notification Type 

The way in which the parent/guardian was notified. Options include:

  • Invitation
  • Phone Call
  • In Person
  • Reminder Notice
  • Other
N/A
 Other (Specify) A description of the notification type not specified in the above options.This only displays if "Other" is selected from the Notification Type dropdown.
Documentation Provided
The following documents were provided to the parent(s): 

The list of documents given to the parent/guardian. Options include:

  • Parent Rights in Special Education
  • IEP & Meeting Minutes
  • Individualized Transition Plan
  • Eligibility Report
  • Evaluation Report - Initial or Reevaluation
  • Alternate Assessment Information
  • Special Needs Scholarship Letter
One or more option may be selected.
Parents Did Not Attend
The documents listed above were provided to the parent(s) outside of the meeting. 

The method in which the documents were provided to the parent/guardian. Options include:

  • Mailed
  • In Person
  • Sent via Student
  • Other
 The Parent Participation editor and this field only print if they are filled in. 
Other (Specify): The description of the Provided Method not specified in the above options.This option only appears if "Other" is selected for Provided Method.
Provided on: The date the documents were provided to the parent/guardian.This field only displays if the "The parent(s) did not attend the meeting and the documents listed above were provided outside of the meeting." is marked.

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Behavior Intervention Plans

The Behavior Intervention Plan editor describes the strategies implemented to address behavior issues that may interfere with the student's education or that of others.

The Print in Plan slider must be marked On for the editor to appear on the printed document.

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Behavior Intervention Plan List Screen

Screenshot of the Behavior Intervention Plans list screen.Behavior Intervention Plan Editor 

Header Name

Description

Validation
Padlock IconThe user currently editing the Behavior Intervention Plan record.N/A
Target BehaviorThe specific behavior the student exhibits that will be addressed in the plan.This is a read only field and pulls from the I. Target Behaviors and Definitions field in the Behavior Plan detail screen.
Print In PlanIndicates this record prints in the IEP.This defaults to OFF and automatically updates in the Behavior Plan detail screen if this slider is changed. This also updates automatically if the option is changed on the Behavior plan detail screen.

Behavior Intervention Plan Detail Screen

Select an existing record or click New to view the Behavior Intervention Plan detail screen.

Screenshot of the Behavior Intervention Plans detail screen.Behavior Intervention Plan Detail Screen 

Field Name

Description

Ad Hoc

Validation

 Has a Functional Behavior Assessment been conducted? 

Indicates if a Functional Behavior Assessment has been conducted. Options include: Yes, No, or In Progress.N/A

The Date of FBA field only displays and is required if this dropdown is marked as Yes.

Print In PlanIndicates this record prints in the IEP.N/AThis field defaults to unmarked. Any action taken with this checkbox automatically updates on the Print in Plan slider on the Behavior Plan list screen.

I. Target Behaviors and Definitions

Required

The specific behavior the student exhibits that will be addressed in the plan.N/AN/A
II. Functional Behavioral Assessment and Identified Function of the Target BehaviorThe degree to which the student exhibits the specified behavior. N/AN/A
III. Intervention Strategies (Positive Behavioral Interventions and Supports)
A. Modifications to the Identified Antecedents The alterations that will be made to the student's plan.N/AN/A
B. Alternate Behaviors (Meet the same function as the target behavior) The alternate activity in which the student will participate.N/AN/A
IV. Reinforcers and Consequences
A. Individualized Reinforcers for Student to Learn Alternate Behavior The personnel/staff that will aid the student in practicing the alternate behavior.N/AN/A
B. Consequences for Target Behavior The way the reinforcers will ensure the student does not continue the target behavior.N/AN/A
V. Action Plan for Data Collection and Monitoring of BIPThe way the reinforcers will measure how the student is progressing towards their behavior goal.N/AN/A

VI. Is a Crisis Plan required?

Required

Indicates if a crisis plan is required.N/AN/A

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Previous Versions

Individual Education Plan (Georgia) [.2331 and previous]ave

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